HR Specialist - Unither Pharmaceuticals : Job Details

HR SpecialistWho we are?We are a French pharmaceutical industrial group, recognized for making affordable healthcare products that improve and simplify patients' lives to as many people as possible.With 30 years of technological expertise, we position ourselves as a world leader in sterile single dose with 10 sites on 4 continents and more than 2000 employees.Since 2013, our site Unither Manufacturing LLC. based in Rochester (NY), specializes in the manufacture of Blow-Fill-Seal, Liquid Stick-Packs, Pharmaceutical bottles, Tablets and Capsules. It has more than 280 employees.Your roleReporting to the POSITION NAME OF THE MANAGER,JOB SUMMARY:The Human Resource Specialist plays a critical role in supporting and assisting with various HR functions, including recruitment, employee orientation, training, maintaining employee files and the company HRIS system, and the performance management cycle. This role works closely with HR team members and department managers to ensure compliance with HR policies and procedures and ensure that employees have a positive, productive work environment. The HR Specialist also helps ensure that the organization complies with all legal and regulatory requirements related to HR practices. The HR Specialist will play a significant role with the site's ability to design, implement, and manage training activities for GMP areas including new employee orientation and onboarding. This position will be responsible for the administration of the company's Learning Management System (LMS) and prepare, monitor, record, and report training activities in a timely manner. Will assist in supporting day-to-day activities within the HR office. Requires minimal supervision, self-motivation and the ability and flexibility to work off shift, on occasion, as needed.Recruitment and Staffing:* Facilitate the company's onboarding strategy by managing the new hire experience, including posting positions in the ATS system, clearing contingencies, administering the pre-adverse process, coordinating start dates, and leading the new hire orientation process to ensure a seamless transition for new employees.* Oversee and manage the I-9 verification process for all new hires, ensuring compliance with legal requirements.Employee Orientation:* Prepare and update personalized orientation packets for new hires.* Coordinate bi-weekly orientation events, including scheduling rooms, arranging presenters, organizing room logistics, and ordering lunch and necessary supplies.* Lead and facilitate the New Hire Orientation agenda to ensure a smooth onboarding experience and implement appropriate changes to the agenda as needed.* Oversee and manage the gowning ordering process for new employees.* Develop, implement and maintain an effective and timely system to assign, track and maintain locker assignments for new and existing production staff.* Align and enter initial training curricula in IRIS and Qualification Plans (if applicable) before the end of orientation.* Enroll new hires in the 30/60/90-day onboarding plan applicable to their function.Training:* Administer, assign, and manage training content in Learning Management System (LMS), ensuring curriculum alignment with standard operating procedures and company objectives.* Generate and analyze training metrics, completion rates, and effectiveness reports.* Assist with design and deliver comprehensive training programs while collaborating with subject matter experts.* Coordinate the scheduling, logistics, and execution of training sessions, including securing trainers, materials, and technology. Ensure training programs run smoothly and meet participants' needs.HRIS Administration:* Maintain accurate and up-to-date employee records in accordance with legal requirements and company policies.* Process employee new hire information and employee changes in company HRIS (ADP).* Prepare and submit required HR-related reports and documentation to regulatory agencies when requested.* Process Workers Compensation Claims with handler, manage cases and leaves within the HRIS system.Performance Management:* Support performance appraisal processes, including setting up timelines, and tracking evaluations.* Help identify training and development needs based on performance appraisals and feedback.Compliance Policy and Procedure Administration:* Assist in developing, reviewing, and updating company policies and procedures to ensure they are consistent with the best practices and legal requirements.* Assist and provide guidance to people leaders on policy and procedure interpretation.HR Projects and Initiatives:* Participate in or lead HR projects or initiatives aimed at improving efficiency, employee satisfaction, and organizational effectiveness.Your profileEDUCATION & EXPERIENCE:* Bachelor's degree in human resources, Business Administration, Education, or a related field. A relevant certification (e.g., SHRM-CP, ATD) is a plus.* Minimum of 2-3 years of experience in human resources performing a variety of the essential HR functions as listed.* Designing engaging and effective learning content, demonstrating a strong background in Instructional Design principles.* Experience in delivering live training sessions preferred* Microsoft Office Suite skills/knowledge/experience* Proficiency in training software, LMS (Learning Management Systems), and eLearning tools.* Strong communication and presentation skills.* Strong organizational and project management skills.* Ability to work independently and as part of a team.* Detail-oriented with the ability to manage multiple tasks and deadlines.* Ability to demonstrate and offer strong guidance, leadership, communication, problem solving and troubleshooting skills across various levels.Compensation range55,000.00 - 62,000.00 USD* The referenced compensation range represents the minimum and maximum compensation for this job. Individual annual salaries/hourly rates will be set within the job's compensation range, and will be determined by considering factors including, but not limited to, market data, education, experience, qualifications, expertise of the individual, and internal equity considerations.Learn more about us:We are a dynamic company driven by a spirit of victory and are therefore pursuing strong growth while maintaining a close relationship with our customers and employees.Our culture is based on 5 values: Respect, Responsibility, Trust, Courage and Innovation. We are committed to bringing these values to life with our employees by granting them a high degree of autonomy in the exercise of their profession and by encouraging their initiatives.We are committed to providing them with working conditions and atmosphere that is conducive to their development and the expression of their potential.We propose you to integrate a site that values the meaning of work and that entrusts our employees with a high level of responsibility.Join us and make a difference!