Thank you for your interest in employment with the Yavapai-Prescott Indian Tribe and its entities. Some points regarding completion of the employment application are particularly important to us. We want you to present yourself as effectively as possible, and to be able to process your application promptly. Please fill in all sections of the application completely. You are invited to attach a cover letter, resume, and letters of recommendation to the application; however, we require that the application be completed entirely. Do not rely on entering the comment See Resume . If a YGA employee recommended you apply for this position, type their name in the Notes area of the application located just below the question How did you find this job? l. The completed application will be reviewed for completeness by the Human Resources Department and other designated Managers, who will determine whether to interview the applicant. We do not automatically interview all applicants.
- If no interview is planned, the application is placed in an active file for the position involved and held for a period of three months. These applications are reviewed at a later time, if and when additional openings for the position become available.
- If an interview is planned, the applicant will be contacted by the Human Resources Department, normally within one to two weeks after the position's announced close date.
2. Interviewees who are selected for employment are usually contacted within two to three days after their interview. Arrangements will then be made to complete all necessary paperwork to begin the background investigation. Many pre-hires will be required to complete an application packet for Arizona Department of Gaming Certification and/or a Tribal Gaming License depending on position offered.
- The fee for certification will be payable by the pre-hire depending on the position offered.
3. If you are selected for the position, a background investigation will be completed that includes, but is not limited to, verification of:
- Employment History
- Education
- Personal References
- Comprehensive Financial Background Check
- Criminal/Civil Record (Fingerprints will be sent to the FBI) Driving Record
- Current Filed Federal and State Tax Returns
Important information for the candidate.
- Felony convictions will be grounds for denial of Gaming Certification and/or a Tribal Gaming License.
- All new hires will be required to submit verification of authorization to work within the United States in accordance with federal law. Employment is contingent on passing a drug test.
- Preference in filling any non-grant / non-contract funded vacancies is given to enrolled Tribal Members of the Yavapai-Prescott Indian Tribe and to other qualified Indian candidates in accordance with the Indian Employment Preference Policy and Procedure. Documentation of Tribal enrollment required (Tribal Enrollment Card, Certificate of Indian Blood or Tribal Voter Registration Card).
POSITION TITLE: HUMAN RESOURCES ADMINISTRATIVE ASSISTANT LOCATION: Prescott, AZ REPORTS TO: Refer to Yavapai Gaming Agency Organization Chart SCOPE OF WORK:Under general supervision performs work of moderate difficulty in personnel, payroll and benefits administration, performs related work as required or assigned. May participate on applicant interview panels with departments; processes new employee forms; places recruitment advertisements; provides clerical and operational support to Human Resource staff. Interfaces with Tribal and YGA staff as needed to complete assigned tasks. Must maintain a very high level of confidentiality. Will become familiar with the Tribal/State Gaming Compact, National Indian Gaming Commission's (NIGC) Minimum Internal Control Standards (MICS), the Tribal Gaming Code, Indian Gaming Regulatory Act (IGRA), the Bank Secrecy Act (BSA) Title 31, and Departmental Internal Controls and Job Instructions. WORK PERFORMED:• This job description does not constitute an employment agreement between the Tribe and the employee and is subject to change as the needs of the Tribe and requirements of the position change. The above duties and responsibilities are not an all-inclusive list but rather a general representation of the duties and responsibilities associated with this position;• Performs customer service functions by answering employee requests and questions;• Verifies I-9 documentation;• Conducts audit of various payroll, benefits or other HR programs and recommends any corrective action;• Updates HR database with employee change requests and processes paperwork;• Assists with processing of separations;• Assists with the preparation of the performance review forms;• Assists HR Director with various research projects and/or special projects;• Assists with recruitment and interview process;• Schedules meetings and interviews as requested by HR Director;• Makes photocopies, faxes documents and performs other clerical functions;• Files papers and documents into appropriate employee files;• Assists or prepares correspondence;• Prepares new employee files;• Processes mail;• Screens applications/resumes and tests applicants;• Responsible to provide support and backup to the Assistant Payroll Clerks for all aspects of the Payroll when necessary;• Must have a valid Arizona Driver's License and be insurable under the Yavapai-Prescott Indian Tribe's Auto Insurance Carrier. MINIMUM REQUIREMENTS:• High School Diploma or GED; JOBDES - HR Admin Assistant• Must pass a pre-employment drug screening and adhere to the Tribe/Gaming's Drug and Alcohol Free Workplace Policy during the course of employment;• Must pass a background security check prior to and during the course of employment with the Tribe/Gaming Agency in order to meet the Tribal State Compact and/or Tribal Gaming Ordinance;• Must adhere to all Tribal/Gaming Agency Personnel Policies and Procedures;• At least two years' business experience of a clerical nature;• Familiarity with personal computer systems and software, including word processing, spreadsheet, database, and communications applications;• Excellent interpersonal and communication skills;• Able to perform all duties with a high degree of accuracy and organization;• Must be a dependable, self-reliant individual capable of working independently;• Must maintain a high degree of confidentiality;• Must be able to lift, and periodically carry, up to 25 lbs.;• Must be able to work flexible hours. PREFERRED REQUIREMENTS:• Prefer Associates Degree in Business Management or related field;• Prefer some experience with payroll/accounting.
