Human Resources Administrative Assistant - Hofstra University : Job Details

Position Details Position Information About Hofstra Hofstra University is nationally ranked and recognized as Long Island's largest private university located in Hempstead, N.Y. When you work at Hofstra, you join a team of talented professionals committed to preparing students for the challenges of tomorrow, in an environment that cultivates learning through the free and open exchange of ideas for the betterment of humankind. The work we do at Hofstra supports the education and well-being of our students, and the workforce of the future. While working towards this mission, employees can take advantage of many enriching experiences on campus. Whether it's a lunchtime lecture, a Division I NCAA athletics game, a musical concert, a theatre performance, or a visit to one of our two accredited museums, there is always something exciting to do at Hofstra. Enjoy the ease of going to the fitness center, taking a swim, or grabbing a bite to eat without having to leave our beautiful campus! Hofstra University is dedicated to recruiting and retaining a highly qualified and diverse academic community of students, faculty, staff, and administrators respectful of the contributions and dignity of each of its members. We especially encourage women, people of color, members of the LGBTQ+ community, veterans, and people with disabilities to apply. Position Title Human Resources Administrative Assistant Position Number 899134 Position Category Administration School/Division Human Resources (division) DepartmentFull-Time or Part-Time Full-Time Description Reporting to the Vice President for Human Resources and CHRO (VPHR), the Human Resources Administrative Assistant performs a variety of administrative and professional activities supporting the VPHR and the Hofstra University Human Resources team. This is a highly visible role that requires the ability to maintain the highest degree of confidentiality and diplomacy at all times. Incumbent must possess a high level of professionalism and be customer service driven and flexible in attitude. This is an exciting opportunity to work in a highly collaborative environment and gain exposure to all facets of Human Resources. Responsibilities include, but are not limited too:

• Provide high level administrative support to the VPHR including directing incoming calls, taking detailed messages, maintaining and coordinating the VPHR's calendar and scheduling meetings.
• Prepare, monitor, and manage the budget for the Office of Human Resources, review reports, maintains records of expenditures, and recommend budget adjustments.
• Administratively supports the CHRO including confidential data/research requests, notetaking during employee relations and/or complaint meetings, and other confidential personnel matters.
• Track and ensure timely processing and reconciliation of all HR related contracts for services.
• Manage the HR email in-box and ensure timely response to inquiries received.
• Provide tier one level support to Hofstra University employees, faculty and students as it relates to HR processes and procedures.
• Maintain the departmental purchasing card, maintains office supply inventory and orders supplies as needed.
• Oversee the operations of the Human Resources office to include interaction with vendors for copier machines, office furniture and any internal work order requests with the Plant department. Manages office moves, office computer and equipment assignments.
• Plan, coordinate and implement the annual University wide holiday party, anniversary awards ceremony and the twice annual blood drive.
• Plan HR departmental team meetings and events to include coordinating with events management for room reservations and catering services.
• Interact daily with administrators and leadership at the highest level while handling sensitive and confidential materials.Prepare correspondence for internal and external distribution.
• Maintain HR website updates.
• Assist with the placing of temporary staff throughout the University, including liaising with temporary staffing agencies.
• Liaise with the Office of General Counsel on subpoena information requests.
• Liaise with external immigration counsel related to the processing of work visas and permanent residency applications.
• All other duties and projects as assigned.

Qualifications

• Bachelor's degree is required, preferably in related field.
• Minimum 2 years related work experience, preferably within Human Resources.
• Ability to always maintain the highest degree of confidentiality and diplomacy, possess a high level of professionalism and be customer service driven and flexible in attitude.
• Proven ability to work in fast paced, deadline driven environment.
• Must be detail oriented.
• Capable of working independently with little supervision as well as serve as productive team member.
• Strong organizational and project management skills.
• Strong interpersonal, diplomacy, communication and listening skills.
• Strong organizational and prioritization skills.
• Strong computer skills including Microsoft Office products; specifically, Word, Excel, and Outlook
• Must have a passion for excellent customer service and commitment to exceptional quality.
• Demonstrated flexibility in meeting operational needs of the University; able to work additional hours as needed to meet deadlines or in response to emergency situations.

Preferred Qualifications

• NYS Notary.
• Master's degree preferred.
• Interest and aptitude in the field of Human Resources.
• Prior experience in a University setting.

Special InstructionsDeadline Open Until Filled Date Posted 02/04/2025 EEO Statement Hofstra University is an equal opportunity employer, committed to fostering diversity in its faculty, administrative staff and student body, and encourages applications from the entire spectrum of a diverse community. Salary/Salary Range $65,000 Additional Information Hofstra University provides the above salary* as a good faith estimate of the starting pay range which considers factors such as (but not limited to) scope and responsibilities of the position, candidate's work experience and education. In addition to the salary offered, we offer a collegial and inclusive culture, and a benefits program which includes generous paid time off, paid holidays, tuition remission for employees and eligible dependents, and a retirement plan with University contributions. *Salary ranges indicated for positions covered under a Collective Bargaining Agreement are in accordance with the CBA.