Human Resources Analyst I/II - City of Davis : Job Details

*DESCRIPTION*The City of Davis is looking for an experienced Human Resources Analyst to join the HR team! Our small but mighty crew consists of two Technicians, two Analysts and a Director. Together we support over 375 authorized FTE employees including Police and Fire, and several hundred temporary, part-time employees. We also oversee the Risk Management functions for the City, including General Liability and Worker's Compensation programs.The ideal candidate will have a broad range of professional human resources experience including public sector experience. This generalist role is a full-time, FLSA-Exempt position and is covered by the Individual General Management MOU. This is primarily an onsite, in-person role. However, after completion of the one year probationary period, limited/partial remote schedules may be considered. Tentative Recruitment timeline:* Application final filing date – Sunday, December 1st* 1st Round Interviews (tentatively virtual) - TBD * 2nd Round Interviews (in person) - TBDBenefit Package Highlights:* 3 weeks of Vacation per year (increases with years of service, cash out option available after 5 years of service) Credit toward vacation accrual level for up to 5 years of verified public agency experience. * 2 weeks of Management Leave (cash out option available)* 2 Floating Holidays* 13 recognized/paid Holidays* 12 days of Sick leave per year* Parental Leave - 2 months paid parental leave available after 1 year of employment* Cafeteria Plan* $2,255.99 per month towards medical & dental* Up to $500 cash-in-lieu per month if opting out of medical & dental* CalPERS Retirement* 2.5% at 55 for Classic Members* 2% at 62 for PEPRA Members* Cellphone Stipend available (up to $65/month)* Life Insurance:* 100k employer paid* Voluntary/Supplemental coverage available for purchase* Retiree Health contribution * 457 plans available, including Roth options* Supplemental/optional benefits available:* Medical/Dependent Care Flexible Spending Accounts* Short-term disability, and other insurance benefits available for purchase.*DEFINITION*Under direction (Human Resources Analyst I) or general direction (Human Resources Analyst II), performs complex and varied technical, professional, and confidential work required to administer human resources programs, including risk management, recruitment, job analysis, classification and compensation, training and development, and employee and labor relations functions; performs research and analysis; provides consulting services to City departments related to all aspects of human resources programs and activities; and performs related work as required.*SUPERVISION RECEIVED AND EXERCISED* Receives direction (Human Resources Analyst I) or general direction (Human Resources Analyst II) from the Director of Human Resources. Exercises technical and functional direction over and provides training to lower-level staff. The Human Resources Analyst II exercises direct supervision over technical and administrative support staff.*CLASS CHARACTERISTICS** *Human Resources Analyst I: This is the entry-level classification in the Human Resources Analyst series. Initially under general supervision, incumbents learn and perform routine recruitment, job analysis, classification and compensation, training and development, and employee and labor relations duties. As experience is gained, assignments become more varied, complex, and difficult; close supervision and frequent review of work lessen as an incumbent demonstrates skill to perform the work independently. Positions at this level usually perform most of the duties required of the positions at the Human Resources Analyst II level but are not expected to function at the same skill level and usually exercise less independent discretion and judgment in matters related to work procedures and methods. Work is usually supervised while in progress and fits an established structure or pattern. Exceptions or changes in procedures are explained in detail as they arise. Human Resources Analyst II: This is the fully qualified journey-level classification in the Human Resources Analyst series. Positions at this level are distinguished from the Human Resources Analyst I level by the performance of the full range of duties as assigned, working independently, and exercising judgment and initiative. Positions at this level receive only occasional instruction or assistance as new or unusual situations arise and are fully aware of the operating procedures and policies of the work unit. Positions in the Human Resources Analyst class series are flexibly staffed; positions at the Human Resources Analyst II level are normally filled by advancement from the Human Resources Analyst I level; progression to the Human Resources Analyst II level is dependent on (i) management affirmation that the position is performing the full range of duties assigned to the classification; (ii) satisfactory work performance; (iii) the incumbent meeting the minimum qualifications for the classification including any licenses and certifications; and (iv) management approval for progression to the Human Resources Analyst II level.*EXAMPLES OF DUTIES**EXAMPLES OF TYPICAL JOB FUNCTIONS *(Illustrative Only) -Positions at the Human Resources Analyst I level may perform some of these duties and responsibilities in a learning capacity * Plans, organizes, assigns, supervises, and reviews the work of human resources staff; trains staff in work procedures; evaluates employee performance, counsels employees, and effectively recommends initial disciplinary action; assists in selection and promotion.* Participates in the development of goals, objectives, policies, and procedures for assigned services and programs; recommends and implements policies and procedures including standard operating procedures for assigned operations.* Monitors activities of the human resources work unit; identifies opportunities for improving service delivery and procedures; provides recommendations concerning process changes; reviews with appropriate management staff; implements improvements.* Participates in the development and administration of City human resources policies, practices, and procedures; develops and implements new or revised human resources programs, systems, procedures, and methods of operation.* Participates in the administration of the City's employee benefits program, including contract review and compliance, evaluation of program components, and vendor effectiveness.* Makes recommendations for the development and revision of human resources documents, procedures, and forms; assists in the development of policies, regulations, and procedures.* Designs and implements new employee benefits programs and improvements/enhancements to existing employee benefits programs; oversees coordination of the City's annual benefits fair and benefits open enrollment for employees and retirees; provides consultation to employees, management, and retirees regarding all benefits offered by the City.* Meets with representatives of employee organizations; assists in negotiation preparation including costing proposals and related research.* Designs, implements, and administers recruitment and selection programs; prepares job announcements, advertisements, and other recruitment materials; screens applicants for qualifications; coordinates, designs, and administers job-related selection procedures, including, but not limited to application reviews, written and performance tests, and interviews and assessment techniques; adheres to employment laws regarding recruitment and selection of personnel; coordinates background investigations for prospective employees.* Participates in classification and compensation studies; responds to, researches, provides data, and conducts compensation surveys; analyzes survey results to determine appropriate compensation levels; develops and updates classification descriptions.* Reviews contracts for appropriate insurance compliance and risk transfer.* Assists with the planning, development, implementation, and maintenance of the City's Worker's Compensation programs; evaluates safety claims and makes recommendations; reviews and make recommendations relative to property and liability programs and insurance certificates; investigates claims and represents the City in small claims court as needed.* Reviews, audits, and reconciles payroll, benefits, and other HR related financial reports; recommends and implements coding changes or system updates as needed.* Supervises leave of absence activities ensuring proper leave usage and general compliance with MOU's and Personnel Rules and Regulations.* Coordinates closely with payroll; may serve as payroll backup or supervise payroll as needed.* Oversees HRIS system related activities including creation, analysis, and evaluation of various reports, audits, research of issues, input of data, and compliance upkeep.* Ensures compliance with CalPERS reporting requirements.* Participates in the development and administration of department budget including Worker's Compensation and general liability program; performs analysis related to budget program areas; recommends budgetary adjustments. * Interprets complex rules, regulations, contracts, policies, and procedures; applies such interpretation in the performance of assigned responsibilities.* Provides oversight and analysis of deferred compensation programs; reviews plan documents and makes recommendations for changes as needed.* Serves as board member or alternate to risk management joint powers authority.* Conducts detailed analysis and program audit related to all operations within the Human Resources scope, makes recommendations for changes as needed.* Prepares memorandums, letters, summaries, and reports; responds to written correspondence; provides technical assistance; researches and analyzes related regulations; participates in development and implementation of program policies, procedure manuals, and guidelines.* Responds to the community, outside agencies, and internal departments regarding City programs.* Maintains databases and record keeping and filing systems.* Performs other duties as assigned.*TYPICAL QUALIFICATIONS*QUALIFICATIONSPositions at the Human Resources Analyst I level may exercise some of these knowledge and abilities statements in a learning capacity.*Knowledge of:** * *Principles and practices of employee supervision, including work planning, assignment review and evaluation, discipline, and the training of staff in work procedures. * Principles and practices of leadership.* Principles and techniques for working with groups and fostering effective team interaction to ensure teamwork is conducted smoothly.* Principles, practices, and techniques of human resources in a public agency setting, including recruitment and selection, benefits program administration, employee and labor relations and negotiations, performance management, classification, compensation and payroll processing, and the interpretation of laws, regulations, policies, and procedures.* Policies, procedures, practices, and methods related to Workers' Compensation and liability claim processing and administration. * City personnel rules, policies, and labor contract provisions.* Principles and practices of risk management.* Pertinent Federal, State, and local laws, codes, rules, and regulations governing assigned areas of responsibility.* Research and reporting methods, data collection, and sampling techniques.* Principles and procedures of record keeping, document processing, and filing systems.* Complex mathematical and statistical techniques.* City and mandated safety rules, regulations, and protocols.* Techniques for providing a high level of customer service by effectively interacting with the public, vendors, contractors, and City staff.* The structure and content of the English language, including the meaning and spelling of words, rules of composition, and grammar. * Modern equipment and communication tools used for business functions and program, project, and task coordination, including computers and software programs relevant to work performed. *Ability to:** Select and supervise staff, provide training and development opportunities, ensure work is performed effectively, and evaluate performance in an objective and positive manner. * Perform a variety of professional human resources duties involving administering employee benefits, staffing, recruitment and selection, training and development, and classification and compensation functions.* Provide appropriate human resources and risk management services and advice to City departments and employees.* Analyze jobs and salaries and prepare sound classification and compensation recommendations.* Perform diverse recruitment and selection tasks and ensure compliance with mandated regulations.* Understand, interpret, and apply all pertinent laws, codes, regulations, policies and procedures, and standards relevant to work performed.* Conduct complex research projects on a wide variety of human resources topics, evaluate alternatives, make sound recommendations, and prepare effective technical staff reports.* Coordinate recruitment, selection, and testing processes.* Coordinate the administration of assigned risk management and safety programs and functions.* Review Worker's Compensation and liability insurance claim documents for completeness and accuracy.* Maintain confidentiality of sensitive personal information of employees, former employers, and other matters affecting City employee relations.* Accurately explain employee benefit and retiree programs.* Independently organize work, set priorities, meet critical deadlines, and follow-up on assignments.* Use tact, initiative, prudence, and independent judgment within general policy, procedural, and legal guidelines.* Effectively use computer systems, software applications relevant to work performed, and modern business equipment to perform a variety of work tasks.* Communicate clearly and concisely, both orally and in writing, using appropriate English grammar and syntax.* Establish, maintain, and foster positive and effective working relationships with those contacted in the course of work. *Education and Experience:*Any combination of training and experience that would provide the required knowledge, skills, and abilities is qualifying. A typical way to obtain the required qualifications would be:Education:* Human Resources Analyst I/II: Equivalent to a bachelor's degree from an accredited college or university with major coursework in human resources, public administration, business administration, or a related field. A master's degree in human resources or a related field is desired. Experience:* Human Resources Analyst I: Two (2) years of increasingly responsible human resources experience.* Human Resources Analyst II: Four (4) years of increasingly responsible professional experience performing complex and special project work related to human resources, risk management, and/or employee benefits administration. *Licenses and Certifications:*Possession of a valid California Driver's License, to be maintained throughout employment.