HUMAN RESOURCES ASSISTANT - Bonness : Job Details

HUMAN RESOURCES ASSISTANTJob DescriptionSummary:Perform administrative tasks and provide assistance with the daily duties to support effective and efficient operations of the Human Resources Department, while utilizing outstanding analytical, communication, organizational, conflict management, negotiation, and problem-solving skills. HR Assistant will also apply conceptual thinking, multitasking, effective scheduling, management of grey areas, and methodical recruiting while working in a fast-paced environment.Essential Functions:

• Recruitment, Onboarding and Offboarding
  • Assist on determining staffing needs with managers, post job openings, review resumes, screen applicants, schedule interviews and ensure a smooth interview process.
  • Prepare offer letters, initiate and track pre-hiring process (background checks, pre-employment drug screening, verification of employment...).
  • Onboarding: organize and facilitate orientation sessions and onboarding for new hires, including paperwork and initial training. Accurately record and maintain employee records.
  • Offboarding: conduct exit interview, collect company property, revoke access to systems, complete legal and HR documentation required. Accurately update employee records.

• Payroll and Benefits Administration
  • Monitor attendance, track time off requests and sick leave data.
  • Payroll Specialist back up.
  • Assist with the annual benefits Open Enrollment and new hire benefits enrollment, address employee inquiries, ensure compliance with benefit policies and assist in the collection, organization, and analysis of HR data.
  • Acts as a liaison between the organization and external benefits providers and vendors, which may include health, disability, and retirement plan providers.

• Employee Relations and Communication
  • Address employee inquiries, requests and concerns on benefits, processes, policies... Provide HR advice and support to employees in a timely manner.
  • Assist with employee relations matters including performance improvement plan development, periodic performance reviews, investigations and exit interviews.
  • Foster positive relationships within the workplace.
  • Assist facilitating smooth communication, coordinating employee recognition activities, and helping to resolve minor conflicts

• Record Retention and Reporting
  • Utilize HR software to maintain department records, ensuring complete accuracy, confidentiality, integrity, and the timely updating of files, records, and documentation.
  • Assist with periodic audits of files and records to ensure that all required documents are collected and filed appropriately and make recommendations depending on findings.
  • Create, run and submit reports on general HR activities
  • Prepare, review, interpret, and analyze a variety of data, information, documentation, reports and records needed to verify compliance with HR laws and regulations.

• Compliance
  • Ensure the company follows federal, state, and local laws (I-9, ADAA, ACA, EEOA, FMLA, FLSA, OSHA, HIPPA...), regulations, and internal policies to ensure fair treatment of employees, workplace safety, and organizational integrity.
  • Ensure employees have signed acknowledgments for the employee handbook and key policies, such as harassment prevention, ethics, and confidentiality agreements.
  • Ensure record-keeping compliance by maintaining accurate and up-to-date employee records as required by law (including personnel files, tax forms, I-9 forms, and other documentation); ensure employee files are stored securely and in compliance with data privacy laws (e.g., GDPR or CCPA if applicable); archive or destroy records according to retention policies and legal guidelines.
  • Stay current on federal, state, and local laws and HR policies and regulations.

• Policies and procedures
  • Assist in the development, implementation and maintenance of HR policies and procedures in alignment with the company's values, mission, and goals.
  • Communicate policy changes and updates effectively to all employees and provide guidance on policy interpretation.
  • Act as a point of contact for employee questions and concerns about policies and procedures. Assist to grievances in a fair, consistent, and confidential manner.
  • Assist in the regular reviews of existing policies to ensure adhere to federal, state, and local laws and regulations.

• Training, Education and Safety
  • Assist Support HR-related training programs, workshops, and seminars, and coordinate training logistics for training sessions, webinars, and other learning events.
  • Track employee participation and completion of required training programs.
  • Support the implementation and maintenance of safety policies and assist in maintaining Occupational Safety and Health Administration (OSHA) compliance by ensuring that safety training is completed, and documentation is maintained.
  • Report workplace injuries and ensure that proper documentation, such as OSHA 300 logs, is maintained.

Job Requirements

• High school diploma or equivalent required (associate's degree or PHR a plus)
• Basic understanding of HR principles, labor laws, and best practices.
• Familiarity with HR software (e.g., HRIS systems)
• Proficiency in MS Office (Word, Excel, Outlook, PowerPoint)
• Self-starter with the ability to work as part of a team
• Effective and superior communication, both verbal and written, and interpersonal skills (tact, diplomacy, influence communication) with the ability to interact confidently and professionally with all stakeholders.
• Prior HR experience in a similar role preferred.
• Bilingual in English/Spanish is a plus
• Valid Florida Driver's License.

Join our growing team and apply directly on our website All work is local. Our Office is Fragrance-Free.We offer competitive pay commensurate with experience, and a full benefits package. Bonness Inc. is a Drug-Free and Equal Opportunity Employer. This organization participates in E-Verify. Bonness Inc. is a family owned and operated contractor serving our community since 1981. Our mission is to fully serve Southwest Florida's paving and sitework needs with honesty and integrity by providing a quality product, outstanding customer service, value and initiative.