Human Resources Assistant - Hutt Recruiting Services : Job Details

Human Resources Assistant

Industry: Public accounting

Company: Thomas Howell Ferguson

Location: Tallahassee, FL 32308; on-site only

Schedule: 8:30am - 5:30pm Eastern Time with some flexibility

Compensation: Salary will be discussed early in the application process; includes a full benefit package (see below for details)

Summary of Required Qualifications:

• Ability to work in-office five (5) days a week
• 1+ years of professional human resource experience
• High level of understanding and proficiency with computers and Microsoft Office software programs (Word, Excel, PowerPoint, and Outlook)
• Great attention to detail, especially with spreadsheet data and written content

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About the Firm: We are assisting Thomas Howell Ferguson (THF) with recruiting for an HR Generalist and Payroll Administrator. THF is a growing public accounting firm with over 150 employees located in Tallahassee, FL and other satellite offices in Panama City, FL; Bainbridge, GA; and Tampa, FL. The size of THF is its strength. Being a mid-sized, privately held firm allows them to remain agile and responsive in an ever-evolving accounting landscape. Unlike publicly traded entities, their focus is not on maximizing shareholder value but rather on making decisions that benefit their employees and clients. They are not a fledgling startup at the mercy of venture capital; instead, they are a solidly established company ready to innovate and expand.

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Ideal Personality Traits for the Position:

• Detail-Oriented and Organized: You can focus on meticulous details and keep your data sources and electronic files organized.
• Analytical and Resourceful: You have a knack for identifying problems, digging until you find the root cause, and recommending changes to address those problems.
• Accountable: You take responsibility for your outcomes and to deliver on your promises.
• Technically Savvy: You are comfortable with working on computers, managing spreadsheets and documents, and utilizing HR software. You are adaptable to emerging technologies and are open to using new tools to boost your effectiveness.
• Compliant: You follow the governments' laws and regulations that are required in HR.
• Process-Oriented: You strive to have procedures in place that are consistent and efficient and that meet expectations.
• Professional: You act with integrity and confidentiality and manage confidential situations with tact and diplomacy.

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Essential Duties and Responsibilities:

• Creates, organizes, plans, and presents various forms of onboarding, orientation, and skills training for employees.
• Implements new hire orientation and employee recognition programs.
• Performs customer service functions by answering employee requests and questions.
• Reviews, tracks, and documents compliance with mandatory and non-mandatory training, and continuing education. This may include safety training, anti-harassment training, professional licensure, and aptitude exams and certifications.
• Assists with recruiting, interviewing, and facilitating the hiring of qualified job applicants for open positions; collaborates with departmental managers to understand skills and competencies required for openings.
• Conducts or acquires background checks and employee eligibility verifications.
• Performs routine tasks required to administer and execute human resource programs including but not limited to compensation, benefits, and leave; performance and talent management; productivity, recognition, morale; occupational health and safety; and training and development.
• Handles employment-related inquiries from applicants, employees, and supervisors, referring complex and/or sensitive matters to the appropriate staff.
• Conducts or assists with record audits and mandatory reports, which may include I-9 audits, EEO-1 filings, payroll audits, and other compliance reviews.
• Identifies training needs for business units.
• Administers various human resource plans and procedures for all team members; assists in development, improvement and implementation of department policies and procedures; including the Employee Handbook.
• Assists with performance evaluation process, set up and administration.
• Assists with compliance functions within the HR department.
• Assists with Human Resource Information System records and compiles reports from database. Supports regular auditing and secure record keeping practices.
• Assists with benefits administration to include enrollment, claims resolution, change reporting, reviewing and preparing invoices for approval, and communicating benefit information to team members. Assists with Benefit reconciliation.
• Online administration of employee benefits in Benefit Advisor (Paycor).
• Performs other related duties as required and assigned; they may provide back-up support to other human resources department functions.

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Requirements for the Role:

• Ability to work in-office five (5) days a week with preferred hours of 8:30am -5:30pm.
• 1+ years of professional HR administration experience.
• Payroll administration or processing experience preferred but not mandatory.
• Strong Microsoft Office skills.
• Great attention to detail, especially with payroll, spreadsheet data, and written content.
• Bachelor's degree in Human Resources, Business Administration, or related field preferred.
• SHRM-CP a plus.
• Working well independently and in a team environment.
• Great interpersonal and customer service skills.
• Ability to multi-task, prioritize competing projects and assignments, and meet firm deadlines.
• Desire for a standard routine in job duties, with established expectations.
• Desire for longevity and stability in your next role.
• Familiarity with office equipment like computers, printers, copies, fix machines, and scanners.

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Benefits: At THF, they understand that highly satisfied employees are the key to a thriving and growing business. This is why they offer:

• A competitive annual salary (note that exact compensation will be discussed early in the application process).
• Flexible, full-time hours.
• Eight (8) paid holidays each year.
• Paid time off (PTO) accrual.
• Parental Leave.
• Health insurance through Florida Blue (firm covers a large portion of the cost).
• Dental insurance (100% employer-paid).
• Optional vision insurance.
• Life, short-term, and long-term disability insurance (100% employer paid).
• 401(k) retirement matching (up to 4%) and profit-sharing plan.
• Employee referral bonus.
• Team and social activities for employees.
• A workplace culture that supports collaboration, teamwork, financial stability, and professional growth.

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Thomas Howell Ferguson is an equal opportunity employer and value diversity at their company. They do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status. They are ADA compliant and an E-verify employer.