Human Resources Assistant - The Villages Health : Job Details

About The Villages Health The Villages Health is a patient-centered primary care driven, multi-specialty medical group with over 800 team members. Our unique care model gives us both the time and resources to truly care for our patients, along with a company culture that supports a healthy work-life balance for our team members. Our purpose, mission and vision is to empower Villagers and the surrounding communities to live out their dreams by keeping them healthy and healing them quickly. Together, we are changing the way healthcare is delivered and are making a positive difference in the lives of our patients and the communities we serve. In doing so, The Villages Health is creating America's Healthiest Hometown. Our Full-time Benefits Medical, Dental & Vision Insurance | Matching HSA & 401k | PTO & Paid Holidays | The Villages Charter School Eligibility | & much more! Hiring Event Please bring your resume and join us:

• Friday, March 21st from 9:30 AM to 1:30 PM at The Villages Health Administrative Office (6503 Powell Road, The Villages, FL 32163) – RSVP's are encouraged through Eventbrite at

Responsibilities: As trusted Human Resources (HR) professionals partnering with employees and leaders to make The Villages Health the employer of choice, the HR team is held to possess the highest level of ethics and integrity, while championing the vision and mission of the organization; therefore, TVH recruits HR professionals who are supportive of these initiatives. Under supervision of the Manager – Human Resources & Non-Clinician Recruitment, the Human Resources Assistant is responsible for performing various HR related duties with professionalism and works closely with both the HR and Recruitment teams to support the organization's HR and Recruitment needs. Essential Duties and Responsibilities: Duties and Responsibilities may include, but are not limited to:

• Provide front desk/phone coverage daily.
• Provide NCR team support with JazzHR and pre-screening candidates.
• Call new team members for reminder about orientation.
• Manages HR facsimile inbox.
• Complete monthly market analysis for positions as needed.
• Oversees Cheers for Peers and Kudos Caregiver recognition programs.
• Provide support to Learning & Development team with department needs such as orientation set up, stocking supplies, and other administrative duties as assigned.
• Assists HR Leadership with preparation of Employee and Leadership Training materials.
• Oversees NCR inventory for hiring events and marketing materials.
• Assists with departmental and organizational events as requested.
• Completes post hiring event duties such as scanning documents, updating tracking spreadsheets, and reporting.
• Scans and saves team member documents as applicable.
• Provides direct administrative support to Non-Clinician/Human Resources Manager and team.
• Prepares hiring event and NCR marketing materials.
• Post hiring events to Eventbrite.
• Monitors social media accounts reviews and report to leadership as needed.
• Participates in job fairs, community activities, and other public and departmental recruitment-related events to include attending and facilitation, as requested.
• Supports the planning and execution of recruitment projects and related services to supervisors, hiring managers, recruitment team members, and others.
• Serves as resource for recruitment policies, procedures, and practices to supervisors, HR staff, and others.
• Supports all Human Resources areas as needed.
• Participates in other duties and responsibilities as assigned in order to recruit and retain team members.
• Maintains HR contact list and organizational chart.
• Receives, assists, and/or route incoming HR calls as needed.

Education/Experience Requirements:

• Associates Degree in business, communications, or marketing preferred, or the equivalent in work experience.
• Two (2) or more years of HR related experience preferred.
• Project management experience preferred.
• Valid driver's license required and means of transportation.
• Proficient in electronic, verbal, and written communication.
• Proficient in Microsoft office to include Email, Word, Excel and Power Point.
• Self-starter and motivated to work independently and productively with limited supervision.
• Ability to multi-task and transition between various projects.
• A high level of judgement and decision-making ability when interacting with all levels of staff and leadership.
• Experience with HR systems.
• Excellent analytical skills and ability to prepare and analyze data and reports.
• A high level of accuracy with minimal errors.
• Strong interpersonal skills.
• Project coordination abilities
• Time management skills and flexibility.
• Compassion and empathy, a high level of sensitivity to confidential matters.
• Ability to interact well with all levels of internal manage, staff and external partners.

Salary is commensurate with experience. Questions?Contact us at [email protected]