Human Resources Associate - City Of Belgrade Montana : Job Details

DescriptionAPPLICATION DEADLINE IS JANUARY 29, 2025Performs a variety of administrative and professional duties specifically related to Human Resources and payroll processing. The primary function of this position is payroll processing but includes some human resources specific duties and administrative support to the HR Director. This is a centralized City function which serves, supports, and enables other City operations, and regularly works with all City employees, outside agencies, and the general public.Job Description/ Essential Duties:These job functions are the essential duties of the position and are not all-inclusive of all the duties the incumbent may be assigned.General Human Resources Duties

• Always maintains strict confidentiality throughout the course of work.
• Assists HR Director in policy formulation, hiring and salary administration.
• Inputs new hires into HRIS and audits/updates/maintains employee electronic records.
• Creates and maintains personnel files for all current and terminated employees.
• Assists employees with signing up for benefits at the time of hire, and changes needed in the open enrollment period or qualifying events.

• Assists with various administrative tasks in the Human Resources department (ordering supplies, filing, data entry, phones, etc.).
• Assists the HR Director with Worker's Compensation submittal and tracking.
• Assists the HR Director with administration of FMLA, Parental, Bereavement, and other leave.
• Assists the HR Director with job posting, scheduling interviews, background/reference checks, and other related recruitment and hiring activities.
• Assists the HR Director with pre-employment and random DOT drug testing.
• Ensures communication with employees and timely resolution of their inquiries and needs.
• Assists with pulling and tracking HR Metric benchmarking reports (turnover, time to fill, open jobs, sign on and relocation, etc.).
• Completes new hire onboarding, including legal forms, providing benefits information, and other City information.
• Assists with the creation, updates and maintenance of job descriptions and other Human Resources forms.

• Maintains compliance with federal, state, and local employment laws and regulations, and recommended best practices.
• Maintains knowledge of trends, best practices, regulatory changes, and new technologies in human resources, talent management, and employment law.
• Keeps the HR Director informed of all City employment-related matters.
• Performs other duties and project work as assigned.

Payroll

• This position serves as the primary payroll officer for the department with assistance, back-up, and review/approval provided by the Director of Human Resources.
• Reviews bi-weekly timesheets for all City personnel and works with employees and supervisors on necessary corrections prior to payroll processing.
• Processes bi-weekly payroll and maintains records on all payroll liabilities, including reconciliation and system adjustments as needed.
• Works closely with HR Director to implement pay adjustments to include payroll deductions for benefits, certification of prior service, pay rate changes and other personnel actions.
• Reconciles all payroll related liabilities, ensures accuracy prior to submitting to Accounts Payable for review/payment.
• Prepares and submits all bi-weekly, monthly, quarterly, and annual payroll reports to the appropriate State and Federal agencies in a timely manner.
• Assists with preparing and facilitating annual earnings reports and information returns - W-2's and 1095 forms.
• Performs other duties and project work as assigned.

RequirementsMinimum Required Qualifications (Education, Experience and Training):

• Bachelor's degree in business administration, human resources management, accounting, or a closely related field; and
• At least three (3) years' experience in a human resources office environment, including payroll administration (payroll experience is REQUIRED); or
• Any equivalent combination of knowledge, skills, and abilities necessary to perform the work may be considered.

Preferred Qualifications:Current certification as PHR/SPHR or SHRM-CP.Special Requirements/Licenses or Certificates:

• Must possess a valid driver's license and have the ability to obtain a Montana driver's license within 60 days of employment.
• Must complete CJIN (Criminal Justice Information Network) training and certification upon hire and periodically throughout employment as required.
• Offers of employment are conditional upon satisfactory completion of a pre-employment background check, reference checks, and driving record check.