Human Resources Business Systems Analyst - Colgate University : Job Details

Job Category Professional/AdministrativePosition Title Human Resources Business Systems AnalystFull Time/Part Time Full TimeDivision AdministrationDepartment Human ResourcesHiring Wage/Salary Range $100,000 to $110,000Determination When extending an offer, Colgate University considers factors such as (but not limited to) the scope and responsibilities of the position, candidate's work experience, education/training, key skills, internal peer equity, as well as market and organizational considerations.Benefits Current BenefitsColgate University is proud to offer in-depth, competitive benefits that support the health and wellbeing of our employees and their family. The majority of benefits are effective on the date of hire.We pride ourselves on the scope and quality of the benefits offered to our employees. We invite candidates to visit our Benefits page to learn more about our generous benefits package, which includes but is not limited to: Health and Wellness:Comprehensive medical, dental, vision, behavioral health benefits, disability and life insurance, 403 B Retirement with employer core and matching contributions. Paid Time Off:Vacation time (varies based on position classification), sick time, 13.5 holidays including a Winter Recess between Christmas and New Year's and 3 floating holidays. Paid Family Leave:After six months of employment, employees become eligible for up to 12 weeks of paid time off up to 67% of salary to a state maximum for bonding with a newborn, adopted or foster child, caring for a family member with a serious health condition or to help after a family member has been deployed to active military duty abroad. Continuing Education and Professional Development:Employees and their spouse/domestic partner may take up to 2 courses per semester at Colgate, tuition free with a $20 per course registration fee.Funding for work related courses to obtain an undergraduate or graduate degree related to your current position.After 7 years of service in an eligible position an employee's eligible children may be awarded up to half of Colgate's tuition to attend an accredited college, university or trade school of their choice. Along with a generous benefits package, additional perks unique to Colgate University include but are not limited to free on campus parking, free gym membership with discounts for family members, reduced Seven Oaks Golf Course memberships, University Bookstore discount, free library access, 3 free tickets for any regular season athletic home event, access to Colgate owned Bewkes Center and Glendening Boathouse, free access to all cultural events.Department Statement The Human Resources Department seeks to provide leadership and expertise on human resource matters by serving as internal consultants to University employees. It is the goal of the Human Resources Department to develop and support a diverse workforce; to attract and retain quality employees; to facilitate open, two-way communications between supervisory and staff personnel; to develop and maintain a climate of mutual trust, confidence and sensitivity to the needs of our employees and the University; and to build and enhance motivation, a spirit of cooperation and job satisfaction. We seek to serve as advocates for equity, diversity and inclusion, to provide excellent customer service and to strengthen and support the University in achieving its aspirations through the human dimension.Accountabilities Primarily accountable for the creation and management of efficient projects, processes and record keeping across the suite of HR services, including ERP and talent systems. Responsible for recommending investment strategies in University HR information systems, data management processes, and HR process improvement efforts. Ensures optimal implementation, configuration and management of HR systems, processes and data.Specific accountabilities include, but are not limited to:Oversees upgrades and implementations following project management methodologies, ensuring successful system deployments and maintenance.The effective maintenance of all HR-related employee records, both electronic and hard copy. Ensuring all records are maintained to applicable regulatory and University standards.Provides guidance to all HR staff on efficient and accurate use of core HR processes, to include University-wide processes (e.g. open enrollment, merit increases, recruitment, etc.).Creating and maintaining an environment in which accurate, clean HR data is accessible to appropriate users and HR professionals. As required, may be accountable for the development of sophisticated analysis of HR data in support of University talent programs.Making key data and related analysis accessible to the HR teams and key constituents for the development of policies, programs and administration.Creates relevant reports, visuals and dashboards with various reporting and business intelligence tools and facilities advanced reporting.Troubleshoots technical support for the HR Department.Communicates with the IT department and assists in troubleshooting integration files between systems.Performs setup and maintenance of supporting HR tables and security access of applicable systems.Leads and/or participates on implementation teams. Supports and coordinates the HR team through implementation and upgrade processes.Creates testing scenarios for upgrades and new systems.Trains HR staff on new technology.Maintains HR Webpage(s) for updates and accuracy.Accountable for supporting a broad spectrum of HR functions which may include, tracking key performance indicators, analyzing market data and compensation programs, annual salary process, responding to surveys, conducting research and analysis to address a variety of issues and challenges related to human resources, including delivery of services.Technical CompetenciesName Strategic LeadershipDescription Ensure effective integration of HRIS/Payroll systems across the University. Demonstrated ability to establish requirements and specifications for investments in HR systems that are consistent with the strategic needs and priorities of the HR function. Demonstrated ability to create and manage effective administrative processes in support of key and core HR programs.Name HR Technology and DataDescription Demonstrated expertise in the requirements identification, selection, implementation and maintenance of key HR technology to include HRIS, talent systems, time tracking systems and benefits enrollment systems. Demonstrated ability to leverage key systems to improve the accuracy and efficiency of HR processes. Demonstrated ability to establish policies and procedures for effective management of all relevant HR data, both electronic and print. Demonstrated expertise with relational database concepts, data visualization and query technology.Name HR Process ManagementDescription Demonstrates success in establishing and managing the processes that support core HR functions and programs to include total rewards and talent management programs. Demonstrated expertise in establishing internal service expectations (e.g. service level agreements) and consistently meeting stakeholder needs regarding these service standards. Familiarity with quality, auditing and process re-engineering principles.Name Relationship ManagementDescription Demonstrated ability ensure HRIS/Payroll end users (e.g. HR Admins, Recruiters, Managers, etc.) are appropriately trained on the technology and are provided updates on system enhancements to increase their effectiveness and ability to use the system(s). Ensures proper documentation of processes related to systems and technology.Name Project ManagementDescription Demonstrated proficiency with project management principles as applied to HR administration. Fluent in project management methodologies sufficient to lead significant project with University-wide impact (e.g. HRIS system selection) as well as to role model project management concept for other HR processes and functions (e.g. open enrollment)Name Quality ControlDescription Demonstrated ability to ensure appropriate quality control over HRIS/Payroll applications/platforms including maintenance of test scenarios and appropriate execution of testing for various changes. Demonstrated expertise with HR/Payroll related information and enterprise system federation. Demonstrated expertise with all applicable compliance guidelines and applicable regulatory agencies (e.g. DOL, EEO). Demonstrated ability to manage key vendor relationships, ensuring performance and negotiating optimal commercial terms beyond only pricing (e.g. service levels, system up-time and work product/performance)Behavioral CompetenciesName Personal Accountability for ResultsDescription Takes responsibility for decisions, performance, and outcomes; behaves in a responsible manner with a positive attitude; shows self-awareness and openness to feedback.Name Effective CommunicationDescription Demonstrates effective written and oral communication skills; shares information and seeks input from others; adapts communication to diverse audiences; protects private and confidential information.Name Problem Solving and Decision MakingDescription Analyzes and prioritizes situations to identify and solve problems; generates solutions to improve efficiency and quality; involves others in solving problems and making decisions; factors organizational goals into decisions; makes clear, transparent, and timely decisions.Name Change ManagementDescription Responds positively to changing university initiatives and readily adapts behavior to maintain effective performance; understands the long-term direction of the university and can relate this to departmental area; adapts to new methodologies; identifies and acts on areas where change is appropriate.Name Leadership and TeamworkDescription Applies skills and knowledge to provide a climate to achieve departmental and organizational success; balances individual and department goals; helps others perform at their best; builds productive relationships to enhance individual and organizational effectiveness; treats others with respect; resolves conflicts among team members.Name Creativity and InnovationDescription Generates, explores, encourages, and implements innovative ways of creating strategic value for the university, division, department, and individual level; critically assesses the effectiveness of new initiatives.Name Diversity and InclusionDescription Demonstrates respect for people and their differences; understands the benefits of a diverse workforce; earns the trust and respect of others; includes and welcomes others; works to understand the perspective of others; promotes opportunities to experience diversity within our community.Name SustainabilityDescription Understands the impact of decision making and personal behavior in achieving the university's commitment to a sustainable and carbon-neutral campus; supports and advances the university's sustainability initiatives; influences others to use sustainable practices.RequirementsProfessional Experience/ Qualifications Expert level technical skills with Excel, Word and report writing tools for pulling accurate data from a variety of database systems.Four years of previous experience with an enterprise resource planning system (ERP) and/or human resources information system (HRIS) or a similar system from which experience can be drawn.Proven ability to build productive partnerships with key partners and campus constituents.Ability to operationalize complex program designs into implementation.Proven ability to work collaboratively with a diverse group of employees, students and community members.Experience in managing projects.Preferred Qualifications Previous experience working in a human resources department that provides a general knowledge of the various HR functions.Experience with any of the following: Tableau, Banner, Crystal Reports, PeopleAdminExperience leading large technology projects is preferred.Education A Bachelor's degree or a combination of experience and/or education from which equivalent experience can be drawn is required.Physical Requirements Ability to sit or stand for extended periods.Ability to bend and reach for troubleshooting computer issues. Other Information Posting Detail InformationRequisition Number 2024S074PostingTemporary NoWork Schedule Full time, Monday through Friday, 40 hours per weekJob Open Date 09/17/2024Job Close Date Open Until Filled YesSpecial Instructions Summary EEO Statement The University recognizes that equal employment opportunity can only be achieved through demonstrated leadership. It is the Policy of the University to recruit, employ, retain, promote, and train employees on the basis of merit, ability, and valid job qualifications without regard to any characteristics protected by applicable local, state or federal laws or Executive Orders.Clery Act CAMPUS CRIME REPORTING AND STATISTICS The Department of Campus Safety will provide upon request a copy of Colgate's Annual Security and Fire Safety Report. This report includes statistics as reported to the United States Department of Education for the previous three years concerning reported: 1. crimes that occurred on-campus; in certain off-campus buildings or property owned or controlled by Colgate University; and on public property within, or immediately adjacent to and accessible from, the campus and 2. fires that occurred in student housing facilities. The report also includes institutional policies concerning campus security and fire safety, such as policies concerning sexual assault, life safety systems, and other related matters. You may access the report from the Clery Compliance web page at: Printed copies of this report may be obtained upon request from the Department of Campus Safety via e-mail at [email protected].