Human Resources Coordinator - Scott Carver Dakota CAP : Job Details

Full-time, Benefits Eligible SUMMARY This position oversees the Human Resources processes and functions of the organization while also supporting strategic practices that build and maintain a strong workforce. Major areas of responsibility include compensation/payroll, benefits, recruitment support, employee relations, employee policies and procedures, staff training, employment law and compliance. Performs higher level duties involving employee communications, pre-employment screening and responding to routine questions on human resources policies and procedures. ESSENTIAL FUNCTIONS -- Essential functions, as defined under the Americans with Disabilities Act, may include any of the following representative duties, knowledge, and skills. This list is ILLUSTRATIVE ONLY and is not a comprehensive listing of all functions and duties performed by incumbents of this class. Employees are required to be in attendance and prepared to begin work at their assigned work location on the specified days and hours. Factors such as regular attendance at the job are not routinely listed in job descriptions but are an essential function. Essential duties and responsibilities may include, but are not limited to, the following

• Responsible for employee hiring process, including but not limited to, job postings, new employee orientations, and maintaining employee files and records.
• Act as liaison for ADP Comprehensive Services, to ensure all information is accurate and provided as needed, including acting as the main contact for payroll processing with ADP Comprehensive Services.
• Keeps employee records up-to-date by processing employee status changes.
• Researches and resolves payroll-related problems or questions and produces payroll reports when requested.
• Verifies I-9 documentation, maintains separate I-9 binders and keeps them current.
• Issues W-2 wage and Tax statement reprints.
• Keep track of all payroll changes for the pay period; process payroll, reimbursement file and make payroll changes for the pay period.
• Process terminations and layoffs; accordingly, in ADP.
• Develops and maintains Affirmative program; files EEO-1 report annually; maintains other records, reports and logs to conform to EEO regulations.
• Stay up to date with federal, state, and local labor laws, and ensure company policies comply with regulations. Assist with internal audits and reporting to ensure compliance with legal standards.
• Compiles information and reports for Audits.
• Performs benefit administration to include initial benefit enrollment, claims resolution, change reporting, reconciliation and approving invoices for payment and communicating benefit information to employees.
• Assists in the management of the benefits plan renewal process.
• Serves as a primary contact for plan vendors and third-party administrators. Coordinates transfer of data to external contact for services, premiums and plan administration.
• Gathers employee data and oversees the processing of monthly billings and the preparation of vouchers for payment of administrative fees for all group plans.
• Ensures compliance with COBRA guidelines by preparing letters and other paperwork as directed.
• Provide consultative support to managers on issues concerning supervision, legal requirements, compensation planning, and policy and procedures.
• Oversee the development of effective training programs for all staff.
• Maintains listing of approved positions along with assigned salary grade levels.
• Ensure completion of periodic performance appraisals, working with managers to ensure completion in a timely manner.
• Maintains absolute confidentiality of work-related issues, records and Agency information.
• Provide back-up for guest reception, office supply ordering and board administration, when needed.
• Other duties as assigned.

CLEAR DRIVEN COMPETENCIES

• Fostering Teamwork
• Managing Change
• Communication
• Building Collaborative Relationships
• Customer Centered
• Analytical Thinking
• Use of Technology and Information Management

MINIMUM QUALIFICATIONS Education, Training and Experience Guidelines Associate's Degree in Business with an emphasis in HR or related field; OR an equivalent combination of education, training and experience as determined by Human Resources. Knowledge of:

• ADP payroll system preferred.
• Principles and practices of Human Resources.
• Applicable State and Federal laws, codes and regulations.
• Professional standards for business correspondence, writing, spelling and grammar.
• Principles of record keeping, records retention, records management, and file maintenance.
• Current office technology and related computer programs including but not limited to Microsoft Office suite, including Word, Outlook and Excel, and data management systems.

Skill in:

• Advanced verbal and written communication and interpersonal skills.
• Excellent organizational skills for handling a variety of details and setting administrative and production priorities.
• Attention to detail; ability to perform administrative duties with speed and accuracy without immediate and constant supervision.
• Important level of discretion, professionalism, and confidentiality required.
• Ability to handle multiple projects simultaneously and meet deadlines.
• Ability to work in a flexible work environment that requires evening hours once monthly.
• Ability to maintain good working relationships with internal and external stakeholders including all levels of staff, external vendors, and board of directors.
• Ability to work with individuals from a wide variety of economic, racial, ethnic, religious, and cultural backgrounds.

LICENSE AND CERTIFICATION REQUIREMENTS A valid Minnesota State Driver's License, proof of insurance and review of Motor Vehicle Record (MVR) report is required. PHYSICAL DEMANDS AND WORKING ENVIRONMENT Work is performed in a standard office environment which requires occasionally lifting such articles as file boxes or heavier materials with help from others and/or lifting and carrying light objects frequently. Mobility to drive a motor vehicle in order to attend meetings. A job is in this category may require walking or standing to a significant degree or may involve sitting most of the time with long periods of computer work and heavy phone usage. AFFIRMATIVE ACTION POLICY: Scott, Carver, Dakota CAP Agency will not deny anyone the opportunities for training or employment because of sex, race, religion, color, creed, national origin, marital status, age, sexual preference, disability or status with regard to public assistance. The Scott Carver Dakota CAP Agency is an Equal Opportunity/Affirmative Action employer and is committed to building a culturally diverse workforce