Human Resources Coordinator - Wilson College : Job Details

Job DetailsJob Location Wilson College - Chambersburg, PA Position Type Full Time Education Level 2 Year Degree Travel Percentage Negligible Job Shift Day Job Category Human Resources Wilson College is seeking a detail-oriented and organized professional to join our team as a Human Resources Coordinator. In this critical role, you will support the Human Resources department by managing administrative tasks and assisting with key HR processes, ensuring the smooth and efficient operation of day-to-day HR activities. As an HR Coordinator, you will play an integral part in areas such as recruitment, onboarding, employee records management, and compliance, while also serving as a key point of contact for routine employee inquiries. This position offers an excellent opportunity to contribute to a collaborative team and grow your expertise in human resources. ESSENTIAL FUNCTIONS:1. Administrative Support

• Manage and maintain HR calendars, scheduling meetings, interviews, and departmental events.
• Prepare and distribute internal communications, reports, and external correspondence.
• Organize and maintain physical and digital HR records, ensuring accuracy and compliance.
• Monitor and manage departmental supplies and office organization to maintain an efficient workspace.

2. Recruitment and Onboarding Assistance

• Post job advertisements on internal and external platforms and track applications.
• Assist with coordinating interview schedules and communicate with candidates and hiring managers.
• Support the onboarding process by preparing orientation materials, collecting required documentation, and ensuring completion of necessary paperwork.
• Assist in drafting offer letters and employment agreements under the direction of senior HR staff.

3. Employee Records and HRIS Management

• Maintain and update employee data in the HR Information System (HRIS), ensuring accuracy and data integrity.
• Conduct periodic audits of employee records and HR databases to identify and resolve discrepancies.
• Generate basic HR reports and metrics to support team decision-making.

4. Policy and Compliance Support

• Assist in implementing and communicating HR policies, procedures, and compliance updates.
• Support the preparation of compliance-related reports and surveys under the supervision of HR leadership.
• Monitor adherence to employment laws and organizational policies, escalating issues as needed.

5. Benefits Coordination

• Support benefits enrollment by assisting employees with forms and providing information on available options.
• Assist during open enrollment periods by organizing materials and answering routine questions.

6. General HR Support

• Act as the first point of contact for basic HR-related inquiries, directing complex issues to the HR Generalist or HR leadership.
• Provide logistical support for HR events, training sessions, and engagement initiatives.
• Participate in HR projects to enhance departmental efficiency and employee experience.
• Perform other duties as assigned to support the success of the HR team.

COMPETENCY:

• Organizational Skills:Ability to manage multiple tasks and prioritize effectively to meet deadlines.
• Communication Skills:Strong written and verbal communication skills for interaction with employees at all levels.
• Confidentiality:Ability to handle sensitive information discreetly and professionally.
• Technical Proficiency:Proficient in Microsoft Office Suite and experienced with HRIS platforms.
• Attention to Detail:High level of accuracy in maintaining records and completing tasks.
• Team-Oriented Approach:Collaborative mindset with a proactive attitude to support the HR team.

POSITION TYPE AND EXPECTED HOURS OF WORK:

• Full-time, 12-month position
• Monday through Friday 8:30am-5pm, variable hours dependent on the needs of the department
• Some work during evenings and weekends may be required.

TRAVEL:

• Position requires little to no travel. Occasional local travel may be necessary for meetings or training, but it is not a regular aspect of the role.

EDUCATION & EXPERIENCE:

• Associate degree required; Bachelor's degree in a related field (e.g., business, human resources) preferred.
• Previous experience in HR, office administration, or a related field.
• Familiarity with basic employment laws and HR practices.
• Experience using HRIS systems, preferred.

An equivalent combination of education and experience will be considered. QualificationsWorking at Wilson: Wilson College provides all eligible, full-time employees with a wide range of benefits including health, dental, and vision coverage; college-paid basic life and long-term disability insurance; and employee-funded Health Savings Account (HSA) and Flexible Spending Account (FSA) options for health and dependent care. Also available to eligible employees is a Defined Contribution Retirement plan with TIAA. Educational benefits for employees and their families include undergraduate, graduate, and certificate programs. Tuition Exchange scholarship opportunities are also available across a vast consortium of colleges. Wilson College offers a flexible, supportive culture that believes in work-life balance, with flexible work options available, and generous paid leave policies including paid parental leave, paid vacation, sick, personal leave, 13 paid holidays, paid jury duty, and paid bereavement leave including miscarriage and stillbirth. Wilson College offers free on-campus fitness center membership, flexible and affordable dining hall meal plans, health and wellness services, and an employee assistance program. Wilson College is a 501(c)(3) not-for-profit qualifying employer, employees of the College may qualify for Public Service Loan Forgiveness.