Salary : $45,790.60 - $68,674.33 Annually Location : Oceanside, CA Job Type: Full-time Job Number: FY2025-00043 Department: People Division Division: HR TRAINING & ORG DEVELOPMENT Opening Date: 03/11/2025 Closing Date: 3/21/2025 11:59 PM Pacific Description Under the direction of the Chief People Officer (CPO), the Human Resources Coordinator plays a key role in supporting HR operations by overseeing employee data management, ensuring accurate recordkeeping of personnel files in both electronic and physical formats, expanding talent acquisition efforts through strategic job postings and outreach, coordinating seamless new hire onboarding experiences, managing the issuance of division products and employee badges, and providing high-level administrative support provides day-to-day administrative support to the department. Distinguishing Characteristics Ability to effectively enter accurate employee data into different platforms. Ability to accomplish tasks independently and provide support to the Human Resources team. Based on assigned District Division/Department, the individual in this position may be designated as a Confidential Employee as s/he will be privy to highly confidential and sensitive information on internal District matters pertaining to the decision-making process on matters relating to potential and current litigation, labor relations and/or personnel and employment, and other items of general legal and/or liability concerns. Employees so designated shall be notified in writing by Human Resources. Supervision Received and Exercised This position reports to the Chief People Officer and is a full time position. Receives information from and works directly with the Human Resources Team. Working Conditions Normal working conditions for this position are in both an office and field setting. Business travel may be required periodically between District sites, governmental agencies, consultants' facilities, and other locations as required. Examples of Duties Essential Functions Duties may include, but are not limited to, the following:
- Assists with maintaining the file room and employee records.
- Completes essential administrative tasks, including answering emails, phone calls, and filing.
- Supports the CPO and Human Resources Director (HRD) with division-wide initiatives and special projects.
- Provides clerical support and screening for the drug and alcohol program.
- Gathers and organizes files for litigation review and holds.
- Manages all phases of recruitments assigned by the HRD and/or CPO to recruit and retain highly skilled, competent employees.
- Assists HR Department staff with activities that support administration of employee benefit plans.
- Assists with the open enrollment process as requested by the HRD and/or CPO including production, distribution, and collection of enrollment materials.
- Assists with the new hire orientation/onboarding program, including schedule support, production of new hire binders, administering daily sessions, and conducting employee tours.
- Ensures accurate recordkeeping (both paper and electronic) of all employment-related documents, in a manner consistent with applicable federal, state, and local laws, as well as internal policies and procedures.
- Assists with responses to local and national salary surveys as directed by the HRD and/or CPO
- Assists the Training Department with the administration and tracking of employee training programs and inputting/maintaining information in the District's learning management system in accordance with applicable policies/procedures.
- Handles special projects upon request.
- Assists with entering employee data into multiple HR platforms.
- Creates and maintains employee files both electronic and paper.
- Conducts recruitment-related tasks to increase the candidate pool.
- Prepares pre-employment paperwork and initiates the new hire process, assisting in coordinating new hire orientations.
- Performs other related duties as assigned.
Qualifications Education/Experience
- Associate degree, or equivalent, in Human Resources or related field preferred.
- Minimum one year directly relevant work experience in a similar role.
- Experience working with HRIS systems a plus.
A combination of experience/skills and education to fulfill the requisite knowledge, skills and abilities for this position may be considered. Certificates/Licenses
- Possession of and the ability to maintain a California driver's license, Class C, with less than six (6) points in the preceding 36-month period and no DUIs in the prior seven (7) years.
- Maintain compliance with the District's policy regarding Conflict of Interest and Ethics.
General Requirements
- Ability to enter data accurately and efficiently.
- Good communication skills both written and verbal.
- Ability to work independently and meet project deadlines.
- Strong organizational skills.
Supplemental Information Physical Requirements The physical demands described are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The employee must possess the ability to use the phone and computer for extended periods, manual dexterity to complete clerical functions and work with office equipment and lift equipment up to 25 pounds on a daily basis. The employee must be able to hear, see, and communicate verbally to exchange information. The employee must be able to physically travel between District locations and other destinations, work in evenings when required, work in hazardous conditions, and negotiate a variety of different and irregular terrain as is typical along a railway right of way. The employee may be subject to fumes, odors, dusts, gases, chemicals. The employee must be able to walk, climb, balance, bend, carry, push, reach, sit, and stand. Machines / Tools / Equipment
- Ability to operate a personal computer and Microsoft Office Suite programs.
- Ability to operate standard office equipment, including a fax and scanner machine, copy machine, and telephone.
- Ability to carry and operate a mobile on-call device.
Application Information All applicants must complete and submit an online application at A job offer is contingent upon the successful completion of a pre-employment drug screen and background check. NCTD is an Equal Opportunity Employer. Retirement: NCTD participates in the CalPERS retirement program with a benefit formula of 1.5% @ 65 for PEPRA new members. Benefits are calculated based on your age at retirement, the number of years of service credit with CalPERS and the average of your monthly compensation over the past 36 months (36 months average highest hourly pay rate). 457(b) Deferred Compensation Plan: NCTD offers a Voluntary Deferred Compensation Savings Plan through VOYA Financial Services. Employees are eligible to enroll any time after the date of hire. The plan allows you to contribute pre-tax and/or post-tax dollars into selected funds of your choice. The plan also allows you to:
- Contribute up to amount specified annually by the IRS
- Catch-up plan for those 50+ of up to amount specified annually by the IRS
- Is portable, can be rolled over into another qualified retirement plan
- Employer match into a 401(a) account (50% up to 8% of employee compensation; Max NCTD contribution of 4%)
Medical Insurance: NCTD offers a rich variety of HMO and PPO plans to choose from and contributes towards your monthly medical premiums, if the coverage you select costs more than the amount NCTD contributes, then payroll deductions will be withheld on a pre-tax basis. Dental Insurance: NCTD offers two different dental plans for employees and their eligible dependents (HMO and PPO) from a reliable dental insurance provider. Human Resources can provide information regarding annual insurance provider and available plans. Both plans are part of NCTD's cafeteria plan (pre-tax payroll deductions for monthly premiums). Vision Insurance: NCTD offers vision services for employees and their eligible dependents through a reliable vision insurance provider. Human Resources can provide information regarding annual insurance provider and available plan. The plan is part of NCTD's cafeteria plan (pre-tax payroll deductions for monthly premiums). The benefits include:
- $10.00 co-pay for Annual Exam
- No charge for standard lenses every 12 months
- $125 retail allowance for frames every 2 years; OR $125 toward the contact lens.
Life Insurance: NCTD cares for its employees, and thus provides at no cost to the employee group life insurance in the amount of $50,000 (coverage includes Accidental Death and Dismemberment and Accelerated Death benefits). Additional life insurance is available for you and your eligible dependents at your expense. * Tax reporting is required for any amounts over $50,000, per IRS guidelines. Supplemental life insurance coverage premiums are deducted on a post-tax basis. Long Term Disability Insurance: NCTD offers voluntary Long-Term Disability (LTD) insurance. You may elect units of $100 up to 60% of your hourly wage to a maximum of $6,000/month. Deductions are post-tax, coverage 24/7, limitations or exclusions, and benefits are payable to age 65 or for two years (whichever is longer). Flexible Spending Account Plan: NCTD offers two core FSA plans and two Commuter plans. Health Care and Dependent Care plans are Use It OR Lose It calendar year plans (Jan. 1st - Dec. 31st). The Commuter Transit and Parking plans do not have a use it or lose it policy. Plans are as follows:
- Health Care Spending Account:
- May contribute up to amount specified annually by the IRS
- Dependent Care Spending Account:
- May contribute up to amount specified annually by the IRS (including limitations if married)
- Commuter Transit Accounts:
- May contribute up to amount specified annually by the IRS
Disability Insurance: Employees contribute to California State Disability Insurance (SDI). The current contribution rate is 1.1% of earnings and is totally paid by the employee. After the 7-day waiting period, SDI pays a percentage of employee's salary up to a maximum of $1,540.00per week, for up to 52 weeks. SDI may be coordinated with Paid Time Off (PTO). Accident Insurance: NCTD offers voluntary accident insurance. You may elect coverage for you and your dependents for a flat monthly rate. Deductions are post-tax. Critical Illness Insurance: NTD offers voluntary Critical Illness insurance. You may elect coverage up to $10,000 in increments of $2,500, for you and between $2,500 - $5,000 for your dependents, not to exceed 50% of coverage amount. Deductions are post-tax. Administrative Holidays: NCTD recognizes 10 paid holidays per year: New Year's Day, Martin Luther King Day, President's Day, Memorial Day, Juneteenth, Independence Day, Labor Day, Veterans' Day, Thanksgiving Day, and Christmas Day. PTO (Paid Time Off):All NCTD Regular, Probationary, and Limited-Term employees shall receive Paid Time Off (PTO). PTO shall be taken at reasonable times approved by the employee's supervisor. PTO shall be earned equally in each pay period during the year in accordance with the following schedule, based on the number of years of NCTD service completed: - 0 through 3.99 years of service completed: 120 hours per year (15 days) - 4.00 through 9.99 years of service completed: 176 hours per year (22 days) - 10 and more years of service completed: 216 hours per year (27 days) Transportation Passes: All NCTD employees receive an identification PRONTO Card which can be used to ride the following NCTD/MTS transit services (BREEZE, FLEX, SPRINTER, COASTER, MTS Bus, Trolley) at no charge. Eligible family members also receive a pass for NCTD public transportation at no charge (paratransit excluded). Bereavement Leave: NCTD offers paid bereavement leave. Employee Assistance Plan: The EAP offers assistance in areas such as:
- Emotional Support
- Work/Life Balance
- Family Care
Family Status Change: This allows you to add/drop dependents from current benefit plan elections per IRS Qualifying Events. If a Qualifying Event occurs, you MUST contact HR within 30 days of event, (Qualifying Event must relate to the benefit change you are requesting). Please contact Human Resources should you have any questions regarding NCTD Benefits. 01 Do you have one year of relevant work experience in a similar role?
02 Do you have experience working with an HRIS?
03 Do you have an associate degree, or equivalent, in Human Resources or related field?
Required Question
