Human Resources Generalist 2 - State of Montana : Job Details

To be considered for OPD positions, applicants must complete and submit their application online, as well as upload any required application materials.Our MissionTo Provide the Most Compassionate and Expert Defense of Clients and the ConstitutionOur VisionCreating Expert Teams of Advocates for Justice, Bringing Respect and Dignity to our Clients to Achieve Holistic and Equitable OutcomesReasons to work for the Office of the Public Defender: Our work changes lives! The work OPD does, makes a difference for the people in our communities. Public Defenders work for their clients, protect constitutional rights and ensure the system remains fair. We are proud of the work we do, to find out more about OPD visit our website HERE.Benefits of working for OPD: The ability to work and play in the beautiful state of Montana is one of the benefits you will love about this opportunity! Montana, offers theaters, museums, fairs, rodeos, a high-quality educational system, and many recreational opportunities. Montana's mountains, rivers and lakes provide year-round opportunities for outdoor enthusiasts. Fishing, hiking, camping, boating, biking, hunting, skiing, and snowmobiling can be accessed throughout our great state.Other fantastic benefits include:

• Health Coverage
• Retirement plans
• Paid vacation, sick leave and Holidays
• Work/life balance
• Flexible schedules
• Opportunities and room for professional growth
• Telework (when applicable)
• Public Service Loan Forgiveness- Employment with the State of Montana may qualify you to receive loan forgiveness- click HERE to learn more!

Materials Required of Applicants:

• Cover Letter
• Resume
• References: Please provide contact information for (2) current or former supervisors and (1) professional peer.
• Supplemental questions (if applicable)

About this Opportunity!Job Overview: The HR Generalist II Provides strategic and HR operational expertise in delivering HR services in a variety of human resource areas such as performance management, talent acquisition, change management, coaching, career planning, compensation and rewards, employee relations, data analysis, or learning and development. Major Duties or Responsibilities: 80%

• Provide operational HR expertise and solutions using a comprehensive understanding of a variety of HR functional areas.
• Write job vacancy announcements using effective language and determine salary levels.
• Review, screen, participate on interview panels, or coach managers regarding effective recruitment and selection techniques.
• Gather employee feedback, and make organizational recommendations based on data gathered.
• Provide management with information or formal training regarding HR topics, such as interviewing, performance appraisals, counseling techniques, or documentation of performance issues.
• Prepare and submit job postings for review and posting; correspond with candidates during recruitment processes
• In coordination with hiring committee, create, review, and maintain recruitment scoring criteria, interview questions, and all recruitment documentation
• Perform new-hire onboarding activities to include conducting new-hire orientation sessions and appropriate follow-up activities
• May administer background-check processes
• Bi-weekly payroll verification process to include timesheet auditing, expenses data entry, applying collective bargaining payroll rules, etc.
• Write job descriptions and classify positions within guidelines established as a trained classifier.
• Develop and implement employee communication plans and methods associated with organizational changes and/or HR processes.
• Interpret and explain human resources policies, procedures, laws, standards, or regulations
• Conduct investigations, write reports, and make recommendations based on conclusions.
• Gather relevant data and metrics, provide insightful analysis in support of decision making, and recommend appropriate solutions.
• Consult and coach managers regarding the impact of their potential decisions on the workforce and managerial effectiveness.

Other Duties or Responsibilities: 20%•Maintain HR reports and metrics

• Perform duties associated with records management and ensure compliance with policies and rules associated with this process.
• Perform data entry and ensure the accuracy of data in HRIS systems
• Maintain records and documents, such as organizational charts, personnel records
• Perform other duties that fall within the scope of the position as assigned

Physical and Environmental Demands: Work is performed in a typical office environment with keyboarding requirements. Occasional travel to outlying division offices may be necessary.Knowledge, Skills and Abilities (Behaviors):

• State and federal policies that apply to state work and human resources
• State of Montana policies and procedures
• OPD policies and procedures
• Microsoft Office Suite, specifically strong skills with Outlook and Teams
• Working knowledge of OPD recruitment processes
• Skill in written and oral communication, including customer service
• Skill in prioritizing, meeting deadlines, multi-tasking, and flexibility
• Ability to remain neutral under adversarial circumstances
• Ability to provide outstanding customer service
• Ability to identify issues and recommend process improvements
• Ability to build and maintain professional relationships and act professionally under stressful circumstances
• Ability to work with complex service-related software programs.
• Demonstrate consistent accuracy and attention to detail
• Pivot between a fixed payroll timeline to self-managed tasks
• Prioritize quickly and effectively
• Maintain working relationships with coworkers and other business groups
• Maintain strict confidentiality of personnel and medical information
• Identify and resolve problems within assigned areas of responsibility

Minimum Qualifications (Education and Experience):

• Bachelor's degree in business, Human resources, or similar
• Direct experience supporting payroll processes for a business entity; OR
• Experience using SOMRS or similar applicant tracking software
• Alternate forms of education/experience considered on a case-by-case basis