Human Resources Generalist - City of Wenatchee, WA : Job Details

Salary: $6,213.31 - $7,624.23 MonthlyLocation : Wenatchee, WAJob Type: Regular Full-Time (Exempt)Job Number: 202200094Department: Human ResourcesDivision: AdminOpening Date: 12/09/2024Closing Date: ContinuousPurpose2025 Monthly Salary Range: $6,720.40 - $8,246.48Initial Review Date: Monday, December 23, 2024Open Until FilledTo outline essential job duties, qualification requirements and working conditions for the position of Human Resources Generalist. Essential Job Duties

• Performs a variety of confidential, detailed and complex functions of a technical andgeneralized nature for the Human Resources (HR) Department while ensuring regulatory compliance.
• Serves as internal consultant to leadership and employees on personnel issues. Maintains positive and neutral relations. Promotes teamwork and helpful internal and external communications. Fosters an environment consistent with organizational values and desired culture.
• Maintains regular contact with employees, hiring officials and Finance. Responds to more complex employee inquiries and requests for information in a timely manner.
• Ensures effective employment process procedures and smooth flowing recruitment and selection processes. Develops and implements recruitment plans. Collaborates with hiring officials to develop interview questions. Prepares and makes employment offers. Coordinates onboarding schedules. Follows up on employment contingencies and new hire evaluations.
• Develops, updates and maintains job descriptions.
• Conducts exit interviews. Performs COBRA administration.
• Administers benefit programs. Assists in plan renewals and provider changes. Compiles census data.
• Plans City-wide wellness programs. Prepares and submits the annual Well City application. Ensures employee participation in the wellness reward program to reduce the cost of benefit premiums.
• Performs workers compensation claims management and recordkeeping. Coordinates with the Retro Program to ensure efficient claim progression. Documents related leaves of absence and concurrencies if applicable. Coordinates return to work activity and applies for Stay-At-Work reimbursements.
• Tracks service milestones and provides anniversary notices. Prepares milestone reports.
• Serves as the City-wide safety program Secretary. Maintains records of safety meeting minutes.
• Researches options for, and coordinates, training and development programs.
• Administers DOT new hire and random testing programs. Maintains the random eligible pool list.
• Participates in, and conducts, wage and benefit surveys.
• Processes position authorization and personnel action forms in a timely and accurate manner.
• Creates, organizes, updates and maintains operational files, reports, electronic records and other documents with accuracy. Ensures compliance with record retention requirements. Accurately enters information into databases and compiles data to prepare reports. Researches, collects, verifies, assembles, audits, updates, and retrieves data.
• Tracks, reports, posts and distributes regulatory information keeping employees adequately informed.
• Collects data for use in labor negotiations and composes bargaining session notes.
• Performs HR research and assists with special projects such as the bi-annual EEO-4 report.
• Updates and maintains HR related City website and intranet information.
• Responds to unemployment insurance claims.
• Maintains current desk procedures and tasks to explain position responsibilities.

Other job functions:

• Assists with compiling compensation analysis data.
• Assists in updating and maintaining the employee handbook.
• Performs other duties as assigned.

Qualification Requirements

• Bachelor degree in business or a related field.
• Four (4) years of progressively responsible experience in HR. Government experience preferred.
• Must possess a valid WA drivers' license at time of hire and throughout employment.
• SHRM-CP and/or PHR certification preferred. Must become a certified professional in HR within two (2) years of employment and maintain throughout employment.

Requires knowledge of:

• The field of assignment sufficient to perform thoroughly and accurately the full scope of responsibility as illustrated by example in this job description.
• HR and employment law principles, best practices and procedures.
• Superior customer service and time management principles, procedures, functions and best practices.
• Recordkeeping, retention and reporting requirements.
• Basic mathematics; English composition and grammar.
• Computer operation and software including Microsoft Office suite of products. HRIS preferred.
• Safety and security hazards, precautions, standards, policies and procedures.

Requires the ability to:

• Provide outstanding internal and external customer service. Maintain positive relations and deal effectively with the public. Respond to inquiries and service requests in a timely and effective manner.
• Consistently represent the City by maintaining a professional approach and demeanor in all activities. Foster a positive and productive work environment.
• Establish and maintain team oriented working relationships inside and outside of the department.
• Effectively, compassionately and constructively deal with personnel issues and difficult people.
• Assure absolute confidentiality as required and sensitive information is handled appropriately.
• Support a strong culture of safety. Encourage others to behave in a safe manner.
• Be attentive to detail and maintain a high degree of accuracy.
• Use tact, discretion, respect, persuasion, diplomacy and courtesy to gain cooperation of others and establish and maintain professional relationships and rapport with elected officials, management, employees, the public and representatives of other entities.
• Understand and apply appropriately regulatory requirements, instructions, policies and procedures.
• Effectively complete assignments in a timely manner while managing competing demands. Plan, organize, prioritize and coordinate work assignments. Take appropriate initiative.
• Apply sound judgment and problem-solving skills to make reasoned, timely and consistent decisions.
• Listen attentively and communicate effectively, both orally and in writing, with individuals and groups in clear, concise language appropriate for the purpose and parties addressed, including preparing comprehensive reports, materials and correspondence as well as making presentations.
• Develop ways to identify, improve and promote efficient systems and processes.
• Maintain current knowledge and adapt to new technologies, keeping technical skills up to date.
• Work independently and cooperatively as a member of a team.
• Proficiently operate office equipment and perform software functions including spreadsheet generation and maintenance. Type accurately and proficiently.

Working Conditions

• Works in an office or meeting room setting. Sits or stands for long periods.
• May attend meetings or performs duties outside of normal office hours. Travels by car.

Requires the ability to:

• Use appropriate safety equipment and follow safety policies, practices and procedures.
• Lift, carry and/or move up to 25 pounds and occasionally up to 40 pounds.

The statements contained herein reflect general details necessary to describe principal functions of this job, the level of knowledge and skills typically required and the scope of responsibility, but should not be considered all-inclusive. Individuals may perform other duties as assigned, including work in other functional areas, to cover absences or relief, to equalize peak work periods or to balance workloads.Management reserves the sole right to add, modify or exclude any duties at any time with or without notice. Nothing in this job description, nor by completion of any job requirements by the employee, is intended to create a contract of employment.At its sole discretion, the City of Wenatchee may consider combinations of education, experience, certifications and training in lieu of specifically required qualifications contained herein.This is an FLSA nonexempt position and, as such, is entitled to overtime. The position is also subject to an employee at will doctrine.

• Vacation leave will be earned at a rate of 10-hours per month and will be available for use upon successful completion of the initial review period.
• Sick leave will be earned at a rate of 8-hours per month.
• Annual Paid Holidays (1st year prorate): Eleven 8-hour designated holidays (11th holiday for AFSCME positions under MOU through 2025) + one 8-hour floating holiday.
• Medical/Dental/Vision plans. We have two health plans to choose from: 1) High Deductible Health Plan (the City pays 100% of the employee premium); or 2) $250 deductible plan (the City pays 90% of the employee premium). The High Deductible Plan includes a City contribution to a Health Savings Account (HSA) in the amount of $125/month for the employee or $250/month for the employee with dependents. The City pays 75% of dependent premiums under either plan.
• Membership in the WA State Public Employee Retirement System (PERS).
• Optional participation in a Section 457 Deferred Comp Plan with a City match up to 2% of base pay.
• $25,000 basic life/$25,000 AD&D insurance policy with premiums paid by the City on the employee's behalf.

01 Do you have a Bachelor degree in human resources, business or a related field?

• Yes
• No

02 Concentration/Field 03 Do you have four (4) years of progressively responsible experience in Human Resources?

• Yes
• No

04 Do you have a current and active WA Driver License?

• Yes
• No

05 Do you have an 'Ultra Positive' attitude?

• Yes
• No

06 If you do not have the education or experience specified in Questions #1-2 above, list the equivalent combination of education, training and experience that you believe provides you with the required skills, knowledge and abilities for this position. 07 Do you have experience working in a government office/environment?

• Yes
• No

08 Are you a certified Human Resources professional?

• Yes
• No

09 Certification(s) 10 What interests you most about being the Human Resources Generalist for the City of Wenatchee? 11 Describe your personality type and what 'quality customer service' means to you. 12 Describe your experience in compensation and benefits administration. Include direct work experience by outlining related duties and responsibilities you have performed. 13 Describe your computer experience. Please list the programs/software systems you have used, what you use each program for and your level of proficiency with each program. Required Question