Human Resources Generalist - The Christie Lodge : Job Details

Job DetailsJob LocationChristie Lodge - Avon, COPosition TypeFull TimeSalary Range$23.50 DescriptionJOB TITLE: Human Resources Generalist (Payroll & Benefits) DEPARTMENT: Human ResourcesJOB STATUS: Non-Exempt Management REPORTS TO: Human Resources ManagerEmployee Housing is available ask for detailsJOB SUMMARY:Responsible for all payroll functions, benefits administration, worker's compensation tracking, unemployment insurance claims, time off tracking and communication to all employees regarding those programs.ESSENTIAL DUTIES AND RESPONSIBILITIES:

• Process all new hire paperwork, data entry into the online payroll system, process background checks, issue name tags and employee parking passes.
• Stay up to date on legislation updates in regard to personnel file maintenance and new hire paperwork updates.
• Manage the payroll process from the beginning to completion of the payroll cycle.
• Handle employee concerns regarding payroll.
• Reconciliation of any payroll accounts.
• Work with and cooperate with the auditors at year end to ensure HR compliance with auditing procedures.
• Orient and train new employees and management on the online payroll system self service modules.
• Tracking of all employee time off per company policies in both the employee personnel file and in the online payroll system.
• Manage the FMLA process and track all FMLA time used by each employee on a rolling calendar year.
• Ensure all employees receive the appropriate enrollment paperwork and benefit summaries in a timely manner upon eligibility and during open enrollment periods.
• Manage benefits enrollment and termination processes with all employees and input any necessary deductions into the payroll system.
• Administer COBRA in conjunction with the insurance companies as needed.
• Reconciliation of monthly billings and invoice payment with the Accounting Department.
• Ensure all HR invoices for benefits are accurate and paid in a timely manner.
• Stay up to date on benefit legislation and ensure appropriate paperwork is used during open enrollment periods.
• Communicate pro-actively with all employees about all benefits programs.
• Electronically file Form 5500 on an annual basis per ERISA guidelines to assure that employee benefit plans are operated and managed in accordance with the prescribed standards.
• Handle any garnishment letters that are mailed to the Lodge and process payroll deductions as required by law.
• Ensure the first report of injury form is completed and faxed to the worker's compensation provider in a timely manner following all employee accidents as well as any necessary employee and witness statements. Create & update employee files per injury.
• Track employee injuries on the OSHA 300 log and post the OSHA 300A Summary every year per federal regulations.
• Respond to phone and written requests for wage and employment verifications.
• Work with the unemployment carrier on any claims and provide the paperwork requested.
• Work with the international visa company to complete paperwork and anything necessary for processing the visas and handling the employee's entry and exit from the country.
• Manage issues related to employee housing, i.e. rents, security deposits, maintenance issues, housing inspections, furnishings, etc.
• Process housing rent payments due through payroll deductions.
• Handle pre-screen interviews, scheduling interviews and reference checks as needed.
• Assist the HR Manager with employee relations issues when necessary and serve as a witness to investigation interviews when needed.
• Handle all employee relations issues and employee investigation interviews in the absence of the HR Manager, with the assistance of the General Manager or other department management as necessary.
• Advise the HR Manager of any issues that may arise and any existing or potential problem areas.
• Evaluate and recommend improvement to HR processes and procedures continually to meet the needs of the HR department.
• Attend department head meetings as part of the management staff and update management on any benefits or payroll changes or updates.
• Assist the HR Manager with preparations for any company-wide parties and events.
• Ability to effectively make independent decisions and resolve issues with no assistance.
• Ability to exercise good and cautious judgment and effectively interface with all types of people diplomatically.
• Ability to organize and prioritize work and meet deadlines.
• Ability to make independent decisions and work without constant supervision.
• Ability to communicate on all levels with management members, employees, or regulatory agencies
• Ability to read, analyze and interpret common journals, business reports, financial reports and legal documents
• Ability to respond to common inquiries or complaints from management members, customers/employees, regulatory agencies or members of the business community
• Ability to effectively present information to top management
• Ability to add, subtract, multiply and divide numbers in order to interpret financial information
• Ability to define problems, collect data, establish facts, and draw valid conclusions
• Excellent typing skills are required, including a 10 key adding machine.
• Should have sufficient computer skills that will allow the individual to be able to use, in a proficient manner, certain Company-issued software programs such as Microsoft Outlook, Microsoft Word, Microsoft Excel and Microsoft PowerPoint.
• Ability to create charts, graphs and basic formulas in Excel is required.
• Must be fluent in English speaking and writing.
• Other duties as assigned.QUALIFICATIONS
  • Education
    • High School Diploma or equivalent is required.
    • Some college is preferred.
  • Experience/Knowledge
    • Minimum 3-5 years related experience/training in Human Resources with a focus in payroll and benefits administration.
    • Payroll Regulations (state and federal)
    • Worker's Compensation, Benefit and Insurance Laws (state and federal)
    • OSHA Regulations (state and federal)
    • Basic knowledge of Employment Laws (state and federal)
• • Some prior supervisory or management experience is preferred.
  • Experience in the hospitality industry is preferred.
  • Previous experience with seasonal staffing requirements and international visas is preferred.
  • Fluency in Spanish speaking and writing is preferred, but not required.
• Certifications
  • Certification from the HR Certification Institute or SHRM is preferred, but not required.
  • CPP or FPC certification from the American Payroll Association (APA) or other payroll certification is preferred, but not required.
• PHYSICAL DEMANDSThe physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.While performing the duties of this job, the employee is regularly required to: sit; stand; walk; use hands to finger/wrist and hand motions for typing; reach with hands and arms; see, speak and hearThe employee must occasionally lift and/or move up to 25 pounds. The employee must be able to see differences in widths and lengths of lines such as those on graphs. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.The employee must be able to:
• Work effectively in a stressful and changing environment.
• Communicate well (verbally and in writing) with others.
• Effectively deal with guests, customers and visitors.
• Accept constructive criticism from supervisors.
• Change activity frequently and cope with interruptions