Human Resources Generalist - Hello Hire Talent Solutions : Job Details

Hello Hire Talent Solutions is pleased to lead this search for an exciting, high-growth manufacturing client of ours with a facility just outside of Buffalo, New York.

Job Summary:

The Human Resources Generalist performs a mix of complex, routine, and specialized duties related to multiple areas of Human Resources. This position handles confidential information and sensitive situations, requiring good judgment and discretion.

Duties/Responsibilities:

• Provides overall administrative support to the HR department, including maintaining and processing documentation and records.
• Coordinates the hourly recruiting processes such as posting open positions, reviewing resumes and/or applications, corresponding with applicants and supervisors/leads, scheduling interviews, checking references when applicable, and onboarding.
• Builds positive working relationships with temporary agencies, serves as liaison, and submits temporary payroll and processes invoices.
• Responsible for weekly payroll functions including timecard final reviews, answering employee questions, fixing timecard errors, collection of Time & Attendance Forms, reviewing and submitting payroll, and distributing checks.
• Maintains Time & Attendance point system and notifies HR Manager of necessary disciplinary actions.
• Supports performance management and retention by tracking milestone dates for employees and temps (30-60-90-day evaluation reviews, 6-month anniversary for S&O employees and annual reviews), providing applicable documents to supervisors/leads and ensuring timely completion.
• Answers frequently asked questions from applicants and employees relative to standard policies, procedures, benefits, hiring processes, etc. Refers more complex questions to HR Manager.
• Manages the headcount gap report, and proactively involves the HR Manager if there are obstacles or negative trends. Prepares routine reports for use by HR and Operations.
• Serves as primary point of contact for employees regarding COVID-19 related questions, keeping in contact with employees who must isolate/quarantine, operating as per written company policy, and stays up-to-date with latest federal, state and local policies surrounding COVID-19 to ensure workplace compliance.
• Assists with various Disability, Paid Family Leave, FMLA and Workers' Compensation requests, tracking, and paperwork.
• Assists with or coordinates projects, such as HR events, benefits open enrollment, performance management events, employee communications, company-wide meetings, etc.
• Assists with training programs and may conduct instructional and informational activities.
• Prepares and edits professional documents and correspondence for the organization.
• Protects employee confidentiality and complies with applicable federal, state, local, and company regulations and policies.
• Performs other related duties as assigned.

Required Skills/Abilities:

• Excellent organizational skills and attention to detail.
• Strong ability to assess a situation/task/project and independently take action to address/complete it.
• Knowledge of office management systems and procedures.
• Ability to operate general office and computer equipment.
• Excellent written and verbal communication skills.
• Proficient in Microsoft Office Suite or similar software.
• Proficient with or the ability to quickly learn payroll management, human resource information system (HRIS), and similar computer applications.
• Ability to maintain confidential information and exercise good judgement.
• Ability to represent the company favorably with employees and exemplify company values. Act as a champion of company culture, ethics and safety.
• Demonstrate ability to gain trust and respect of employees at all levels of the organization.
• Demonstrate empathy and advocate for employees.
• Listen respectfully to ideas and concerns, and communicate in a positive manner with all employees.

Qualifications:

• Associate degree in HR, business or a related field required. Bachelor's degree preferred.
• Three or more years of HR experience including multiple areas of HR
• HR certification such as aPHR, PHR, or SHRM-CP is a plus
• Able to perform the physical demands of the job, including:
• Prolonged periods sitting at a desk and working on a computer.
• Must be able to lift up to 15 pounds at times.
• Ability to safely navigate a manufacturing environment.

Culture:

• Support and participate in company functions.
• Accessible and approachable, respecting intellectual integrity and valuing individuality, building and fostering working relationships with business stakeholders from a variety of backgrounds, thus enabling a partnership mentality.
• Collaborative team player with his/her ego well in check.
• Open to feedback, continuous learning and committed to ongoing self-improvement.
• Adhere to and respect confidentiality.
• Embody our values of Integrity, Trust, Creativity and Courage, Teamwork, and Excellence.