Human Resources Payroll Manager - Robert Half : Job Details

We are seeking an experienced HR and Payroll Manager to oversee full-cycle multi-location, multistate HR and payroll operations for our organization of fewer than 200 employees. The ideal candidate will have extensive expertise with ADP Workforce Now (WFN) and a proven track record in managing HR and payroll with a smaller organization. This role requires a strong ability to navigate complex HR and payroll systems, ensure compliance, and collaborate across departments to support both employees and leadership.

Key Responsibilities:

Payroll Management:

• Administer and process bi-weekly payroll for employees across multiple states and locations using ADP WFN.
• Handle all aspects of payroll, including deductions for benefits, garnishments, and PTO management.
• Reconcile payroll records and manage year-end reporting such as W-2s.
• Accurately post payroll data to the General Ledger and provide detailed reports to accounting and leadership.
• Calculate and input commissions, annual bonuses, and performance-related salary changes.

HR Management:

• Oversee full-cycle HR processes, including recruitment, onboarding, performance management, and terminations.
• Coordinate annual performance review cycles and maintain accurate records of salary updates and promotions in ADP WFN.
• Serve as a resource for employee relations, mediating conflicts, resolving HR inquiries, and fostering a positive work environment.
• Update and enforce HR policies to ensure compliance with federal, state, and local labor laws.

Benefits Administration:

• Lead Open Enrollment and manage ongoing benefits administration, including health insurance, 401(k), FMLA, workers' compensation, and disability.
• Maintain the Benefits Dashboard in ADP and liaise with benefits providers and brokers to ensure accuracy and compliance.
• Process benefits provider invoices and post them to the General Ledger while analyzing and reporting costs to subsidiary controllers.
• Provide training to managers and employees on payroll and benefits processes.

Regulatory Compliance:

• Administer and audit workers' compensation claims, disability claims, and FMLA, ensuring timely resolutions and accurate reporting.
• Coordinate employee handbook reviews and updates to reflect current policies and regulations.
• Prepare for audits related to corporate taxes, general liability, employee benefits, and 401(k) plans.

Accounting Collaboration:

• Assist the accounting team with payroll tax reporting, benefit plan audits, and financial analysis related to payroll and employee benefits.
• Support projects such as workers' compensation and general liability insurance renewals.
• Act as co-administrator for the company's credit card program.

Employee Engagement:

• Develop and implement programs to enhance employee engagement and satisfaction.
• Partner with leadership to create professional development opportunities and foster a culture of recognition and growth.

Qualifications:

• Bachelor's degree in Human Resources, Business Administration, Accounting, or related field.
• Minimum of 8–10 years of HR and payroll experience in multistate, multi-location environments.
• Expertise in ADP Workforce Now (WFN) is mandatory.
• Experience in family-owned or private equity-owned organizations preferred.
• Knowledge of general accounting principles and collaboration with finance teams.
• HR certifications such as PHR or SHRM-CP are a strong plus.
• Exceptional organizational, communication, and interpersonal skills.