Human Resources Records Specialist (Re-Posted) - Laredo College, TX : Job Details

Salary: $17.25 - $21.30 HourlyLocation : Laredo, TX 78040Job Type: Full TimeJob Number: 00618Division: Human ResourcesDepartment: Office of Human ResourcesOpening Date: 01/10/2025Pay Grade: 207Duties and ResponsibilitiesEssential Duties and ResponsibilitiesThe Human Resources Records Specialist will ensure the accurate and timely maintenance of all employee records. This includes updating personnel files, managing HR databases, and ensuring compliance with legal and College standards. The HR Records Specialist will perform regular record audits, generate reports, and other administrative tasks as needed. The role of the HR Records Specialist will also be cross-trained in general HR processes (technical and data entry management) to provide support to the HR department.Characteristic Duties and Responsibilities

Responsible for maintaining and updating employee records utilizing the department's records management system.

Responsible for securing and protecting the confidentiality of employee records.

Reviews and maintains personnel records in accordance with College requirements, as well as regulatory requirements including Federal, State, and/or SACSCOC (Southern Association of Colleges and Schools Commission on Colleges).

Responsible for scanning personnel files and maintaining the electronic records management system.

Responds to file requests from auditors, employees, supervisors, external entities, and regulatory compliance agencies.

Follows and maintains records retention program and allows for easy retrieval of employee historical data.

Provides customer service by communicating effectively both in writing and orally when responding to requests/inquiries.

Maintains personnel databases, employee records, and ensures data security and integrity.

Assists the HR team with requests, projects, and reports as needed.

Assists in College events such as In-Service, Convocation, Graduation, Employee Recognition, etc.

Performs other duties as assigned by the immediate supervisor, and the respective line of supervision.

Qualifications/Certifications/Licenses/SkillsNOTICE: Required Documents To be considered for this position, you are required to upload your high school diploma or unofficial transcript or GED certificate. If recommended for this position an official transcript(s) will be required. If a license or certificate is required for this position, upload proof of your current license/certificate.Required:

• Associate's degree in business, computer science, accounting, or related field.
• One to three years of relevant work experience in data entry, computer operation, or records management.
• Must have a valid Texas Driver's License.

Preferred:

• Certification in software applications including Office 365.

Knowledge, Skills and Abilities

• High level of interpersonal skills to handle sensitive and confidential situations and documentation.
• Must have strong analytical skills, research capabilities and possess exceptional oral and written communication skills.
• Knowledge of office administration procedures.
• Ability to operate most standard office equipment.
• Must be familiar with technology, personal computer and related software applications.
• Must be detail-oriented and possess solid organizational skills.
• Able to work independently, manage multiple priorities and meet deadlines.
• Ability to prioritize projects and tasks.
• Ability to develop & maintain effective working relationships with employees and the general public.
• Ability to maintain a high level of confidentiality.
• Proficiency in using a variety of computer software applications, especially Excel and Microsoft Word software. (MS Office programs).

Additional InformationSupervision Exercised Assists in supervising student employees in the Human Resources Department.Supervision ReceivedDirect supervisor and respective line of supervision.Physical Requirements While performing the duties of this job, the employee is regularly required to sit. The employee is occasionally required to stand, walk, stoop, kneel, or crouch. The employee must occasionally lift and/or move items weighing up to 50 pounds. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.Work Environment Work is performed in a standard office environment. Work-inside a well-lighted and air-conditioned area most of the time. The noise level in the work environment is usually quiet to moderate.Safety Required to work safely and follow safety rules. Report unsafe working conditions and behavior. Take reasonable and prudent actions to prevent others from engaging in unsafe practices.Special Conditions Immediate supervisor may assign other duties. May be required to work outside regular working hours, as needed. May be required to work at a different college work site or campus as needed.EEO Statement In compliance with Title VI of the Civil Rights Act of 1964, Executive Order 11246 and Title IX of the Education Amendments of 1972 and Section 504 of the Rehabilitation Act of 1973, Laredo College is open to all persons regardless of race, color, religion, sex, age, marital status, disability, or national origin who are otherwise eligible for admission as students. Furthermore, Laredo College is an Equal Opportunity Employer and no applicant or employee will be discriminated against because of race, color, religion, sex, age, marital status, disability or national origin. This institution will not enter knowingly into any contractual agreement for services or supplies with any firm failing to follow fair employment practices. Foreign Degrees Foreign degrees require an evaluation for United States equivalency from an approved stated education agency or having membership with the National Association of Credential Evaluation Services (NACES). Transcripts issued outside the United States of America require a course-by-course analysis with an equivalency statement from a certified transcript evaluation service verifying the degree equivalency to that of an accredited institution within the USA. This report must be attached to your online application at the time of applying. For your convenience, we have provided the following links to assist you in complying with this requirement. However, you may use any other certified transcript evaluation service. Disclaimer The above description is an overview of the job. It is not intended to be an all-inclusive list of duties and responsibilities of the job, nor is it intended to be an all-inclusive list of the skills and abilities required to do the job. Duties and responsibilities may change with business needs. LC reserves the right to add, change, amend, or delete portions of this job description at any time, with or without notice. Employees may be required to perform other duties as requested, directed, or assigned. In addition, reasonable accommodations may be made by LC as its discretion to enable individuals with disabilities to perform the essential functions.Laredo College offers a comprehensive benefit package. 01 Laredo College requires a background check for all positions which means a Criminal Background Check andreferences are required. Are you willing to have such checks conducted in order to be considered for employment?

• Yes
• No

02 Do you have the required education as stated in the job description?

• Yes
• No

03 Do you have the required experience as per the job description?

• Yes
• No

04 Do you meet the qualifications as stated in the job description?

• Yes
• No

Required Question