Human Resources Specialist I - Hardin Medical Center : Job Details

DescriptionFLSA Employment Status: Nonexempt/HourlyJOB SUMMARY Provides administrative support for the day-to-day human resource operations. General responsibilities include onboarding new employees, assisting employees and visitors, and facilitating hospital sponsored special projects and events, preparing and conducting new employee General Orientation bi-monthly. Reporting Structure: Reports to the Human Resources Director/Chief Talent Officer or designee MINIMUM QUALIFICATION REQUIREMENTSEducationHigh school diploma or equivalent required. Associate's Degree preferred.Work ExperienceA minimum of five (5) years office/clerical support experience working with the general public required. Human Resources experience in a healthcare environment preferred. License/Certification: Society for Human Resources Management Certified Professional (SHRM-CP), preferredSTANDARD CORE COMPETENCIES Mission, Vision Core Values/Standards of Conduct AIDET/Organizational ExpectationsSafetyQualityFlexibility Customer ServiceDiversity and InclusionFinance Abuse and Neglect of Adult PatientAbuse and Neglect of Pediatric PatientAcute Coronary Syndrome/Chest Pain ProtocolsBiohazard WasteCC Hand HygieneJOB SPECIFIC CORE COMPETENCIES SKILLS Excellent communications skills (verbal, written, and presentation) are required. Critical thinking /evaluation, good judgment Advanced level computer skills required: Microsoft Office and HRIS skills are essential. Superior interpersonal and customer service skills are criticalKNOWLEDGE Basic knowledge of federal/state Employment LawsSolid understanding of hospital policies and procedures related to employees is required ABILITIES Relationship managementEthical practicesAbility to work effectively with diverse generations and cultures is essentialBEHAVIOR Excellent customer service and compassion Demonstration of positive diversity/ inclusion interactions is requiredMust be confidential and respect the privacy of all employees and patientsMust be fair minded and open to differencesESSENTIAL FUNCTIONSAdministrative Support/Front DeskAnswers incoming calls regarding human resources services/greets visitorsAssists with employment intakeResponds to reference checks and verification of employment statusPerforms HRIS data entry and employee personnel records maintenanceAssists employees with system password resets and log-ins Ensures all files are in compliance with mandated local, state, and federal regulationsOnboarding Screens and processes employee applications Schedules new hires for pre-employment and orientation, and conducts new employee orientation set-up and presentationConducts employment reference checksEnsures appropriate background checks and regulatory agency registries are generated for applicants and current employees as requiredConducts primary source licensure/certification checksBenefits/Payroll Assists with benefits administration and payroll transactionsCompiles payroll dataReviews Time Cards for accuracyProvides backup for biweekly payroll process through KronosCompiles internal management reports from KronosTalent Acquisition Responds to job vacancy inquiriesEmployee RelationsAssists employees and supervisors with basic interpretation of Human Resources policies and proceduresAssists with organizing official employee events and special projects as designated/approved by HMC managementOTHER DUTIES Performs other duties, special projects; and coordinates employee sponsored events as required. PHYSICAL DEMANDSThis job operates in a professional office environment. This role routinely uses standard office equipment.The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.While performing the duties of this job, the employee is occasionally required to stand; walk; sit; use hands to finger, handle, or feel objects, tools or controls; reach with hands and arms; climb stairs; talk or hear. The employee must occasionally lift or move office products and supplies, up to 20 pounds. Must be able to see with corrective eye wearMust be able to hear clearly with assistanceMay be exposed to infectious and contagious diseasesAble to handle emergency and/or crisis situationsMay be required to wear protective equipment as necessaryAbility to perform effectively in a stressful and fast-paced environment. Ability to pass all required health and other screening tests including random and reasonable suspicion drug screens. PHYSICAL ABILITIES AND REQUIREMENTSActivityOccasionally (1-33%)Frequently (34% to 66%)Continuously (67% to 100%)SittingXWalkingXStandingXBendingXSquattingXClimbingXKneelingXTwistingXLiftingXCarryingXPushingXI, (Print Name) have received a copy of this job description. The following signature indicates that I have read and understand all aspects of the job description, and I assert that I am not aware of any reason that would prevent me from performing all job responsibilities under the conditions described. Further, my signature indicates that, upon accepting employment at HMC, I agree to perform the job duties as listed in this job description and all other duties as required.Employee Signature_____________