Human Resources Specialist II - Employment Support - Tarleton State University : Job Details

Job TitleHuman Resources Specialist II - Employment SupportAgencyTarleton State UniversityDepartmentEmployment ServicesProposed Minimum SalaryCommensurateJob LocationStephenville, TexasJob TypeStaffJob DescriptionUnder the general direction of the Director for Employment Support, the Human Resources Employment Support Specialist II performs specialized human resources management work. Responsible for researching, developing, implementing, and executing effective recruiting and staffing strategies to attract a pool of qualified and capable talent for the university and onboards new hires. Sources, identifies, screens, and hires individuals for various roles in the university.  Effectively administers the interviewing and onboarding process and ensures a positive new hire experience. Work involves administering human resources management programs and ensuring compliance with state and federal laws and regulations. The Human Resources Specialist II will be expected to exhibit a specialized level of expertise and understanding of faculty and staff processes to promote optimal customer satisfaction. No visa sponsorship is available for this role. Position may require work responsibilities outside of normal business hours. Hybrid work options may be available following successful completion of training requisites.This position is located in Stephenville, Texas with work hours of Monday-Friday 8am-5pm. Must be able to work remotely at the request of the University.Essential Duties and ResponsibilitiesIdentifies the hiring needs:Ensures the staffing needs of the university are being met, with a long-term talent strategy in mind.Schedules recruitment plan meetings with hiring managers to assess departmental and position related needs.Discusses departmental needs along with third party recruiting venues, ensuring placement of job posting in multiple venues as feasible.Prepares job descriptions:Reviews the position details, such as job profile, position description and restrictions, minimum qualifications, compensation (target base salary), and essential skills for the role.Consults with respective human resources team on updates to position descriptions, requisition creation, compensation, hiring criteria, and sourcing strategies.Creates and uploads position descriptions for job requisition ensuring minimum qualifications adhere with job profile.Devises recruitment strategyProvides input into overall hiring strategy of the university to ensure a pool of qualified individuals/applicants.Devises and implements sourcing strategies to build pipelines of potential applicants, such as employer branding initiatives. Collaborates and trains hiring managers and/or search committees to ensure adherence with recruiting processes and afford a clear candidate/interviewer expectation.Determines selection criteria for candidates by liaising with hiring managers.Places and updates job postings in various medias including internet/intranet sites, colleges, social networks, community boards, and staffing partners.Researches and recommends new sources for active and passive candidate recruiting.Conducts regular follow-up with managers to determine the effectiveness of recruiting efforts.Creates and implements end-to-end candidate hiring processes to ensure a positive experience.May source applicants through online channels, such as LinkedIn and other professional networks.Screens and shortlists candidates:Identifies and refines most suitable talent from available candidate by reviewing resumes and conducting phone screens.Assess candidates' information, including C.Vs., portfolios and references.Conducts interviews:Coordinates interviews schedules and may conduct/participate in candidate interviews; plans interview and selection procedures, including screening calls, assessments, and in-person/virtual interviews.Provides support with generating interview questions that reflect the requirements of the position and are skills-essential based on hiring manager feedback.Respond timely to internal and external applicant situations and applicant requests as required.Evaluates and makes the offer:Arranges pre-employment related processes such as background check, credential confirmation, and reference screenings.Makes initial employment and salary offer to final candidate.Creates offer letters, maintains applicant tracking system, recruiting reports, and other staffing administration functions as needed.Onboarding of new employees:Conducts and/or supports new employee onboarding, ensuring process is engaging and that processes are followed and accurate.Ensures new employee has finalized onboarding related steps prior to attending New Hire Orientation.Provides guidance to hiring manager and/or supervisor regarding department related onboarding steps.Additional Responsibilities:Gathers records of all materials used for recruitment, including interview notes and related paperwork, and prepares in accordance with records management guidelines.Represents the university at recruiting events (i.e., college job fairs), providing university/job information, and building a strong candidate pipeline.Continuously develops networks/partnerships to actively build database/pipeline of candidates.Performs other duties and responsibilities as assigned.Minimum Qualifications:Bachelor's Degree. Equivalent combination of relevant education and experience may be substituted as appropriate.Two years of related or transferable experienceKnowledge, Skills, and Abilities:Proactive and independent with the ability to take initiative.Excellent verbal and written communication skills.Excellent interpersonal skills with good negotiation tactics.Excellent time management skills with a proven ability to meet deadlines.Familiarity with social media, C.V. databases, and professional networks.Proficient in reading, interpreting, and verifying data in multiple formatsInnovative, problem solver and self-motivated, self-disciplined, and able to function independently as well as successfully part of a team.Ability to analyze and solve problems.Proficiency in documenting processes and keeping up with industry trends.Proficient with Microsoft Office Suite or related software.Familiarity with laws, regulations, and best practices applicable to hiring and recruitment.Preferred:Proficiency in Applicant Tracking Systems or the ability to quickly learn applicant-tracking software or other recruitment systems.A keen understanding of the requirements for each role in the university.Experience with full-cycle recruiting, using various interview techniques and evaluation methods.Ability to devise and implement sourcing strategies for recruitment for a variety of roles.Experience in using recruiting platforms to proactively source candidates.The responsibilities outlined above are intended to be foundational components for this position. It is not intended to be a tasks list associated with the role of positions. Standard Operating Procedures will need to be compiled and/or updated in accordance with these responsibilities.SalaryCommensurate with experienceSalary RangeThe target base annual salary range is $49,000 to $68,330.50 and may be negotiable based on funding availability and candidate experience/skillset in relation to the minimum requirements of this position. Tarleton State University offers a career filled with purpose and opportunity in addition to competitive wages. As part of the Tarleton family, the following benefits are also available to full time and qualifying part time employees:Educational Benefits - employee perks that help enrich, grow, and foster career and professional development:+ Family Education Benefit (Tuition Scholarship) ( - scholarship opportunities for Tarleton employees, their spouses, or their dependents available after 6 months of continued full-time employment. Click the link to learn more about this incredible Texan benefit!+ Masters Educational Assistance ( - is designed to invest in and assist employees further their knowledge, skills, and job effectiveness through 100% of eligible tuition and fees being paid on enrollment. Click link for additional guidelines and details!+ Doctoral Educational Assistance ( - Full-time budgeted employees at all A&M System Universities, Agencies, and System Offices are qualified for reimbursement of tuition and mandatory fees. Eligibility: This program is applicable to the pursuit of a first doctorate degree only to full-time, budgeted employees who have been in a position no less than 2 long semesters. Click the link for additional details!Employee Health, Wellness, and Financial Planning ( Fully covered employee health insurance+ Reimbursement of Insurance Premium Deductions! The State of Texas contributes to eligible employees' insurance coverages as of the 1st day of the month following 60 days of employment in an eligible position. For those who elect coverage PRIOR to the first of the month after 60 days of employment, Tarleton State University will reimburse employees the State contribution towards health coverage during those first 60 days.+ Dental insurance+ Vision insurance+ Retirement and Insurance programsPaid Leave ( employees enjoy one of the greatest PTO packages in the area!+ Paid sick leave+ Holiday pay+ Vacation+ Longevity pay+ Paid Birthday Leave - Tarleton State University awards all leave-eligible employees paid time off for their birthday!Other+ Complimentary tickets to all Athletic and Performing Fine Arts events!+ Tarleton Employees enjoy two complimentary general admission tickets for athletics and performing fine arts events on campus! Join Texan Nation on the bleachers or in the auditorium.+ Employee Wellness Release Time+ Staff Gym Membership Discount with Campus Recreation+ and other Tarleton DiscountsQualified candidates are encouraged to submit a completed application for consideration. Initial review of applications will begin immediately and continue until position is filled.Application Procedure:During the application process applicants have one opportunity to enter the requested information, upload documents and Submit the application. Applicants will not be able to make changes or add additional documents once the application materials have been submitted via Submit action.Employment applications must include:+ Completed online application+ Cover Letter / Letter of Interest addressing qualifications+ Curriculum Vitae or Resume+ At least 3 current professional references and their full contact informationApplications received by Tarleton State University must have all job application data entered. Failure to provide all job application data could result in an invalid submission and a rejected application. See resume is not an acceptable entry in the job application. Incomplete applications will not be considered.All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution's verification of credentials and/or other information required by the institution's procedures, including the completion of the criminal history check.Equal Opportunity/Affirmative Action/Veterans/Disability Employer.Founded in 1899, Tarleton State University a founding member of The Texas A&M University System, has a rich history and tradition through generations that have inspired educational excellence. Tarleton maintains a commitment to transformational student experiences and career readiness supported by engaged faculty, staff, and alumni mentors. Tarleton State University is accredited by the Southern Association of Colleges and Schools Commission on Colleges (SACSCOC), earned the prestigious designation of Doctoral Universities: High Research Activity by the Carnegie Classification of Institutions of Higher Education, and is a member of the NCAA Division I, Western Athletic Conference.Strategic Planning for the Next Decade - Tarleton Forward 2030 ( links will open to a new tab+ Employee Services ( Benefits+ University Leadership ( Research and Economic Development+ Traditions and History ( State University is an Equal Opportunity/ Affirmative Action/ Veterans/ Disability Employer. If you have questions about submitting your application, please contact [email protected] .