Human Resources Specialist - Alabama Community College System : Job Details

Salary: See Position DescriptionLocation : Selma, ALJob Type: Full-TimeJob Number: 05306College/Division: WCCS-602010-Fiscal ManagementOpening Date: 10/08/2024Closing Date: ContinuousCampus Location: Wallace Community College SelmaPosition SummaryHuman Resources Specialist Salary Schedule Placement: Commensurate with education and experience according to Salary Schedule E. Essential Duties and ResponsibilitiesIn addition to adhering to the general guidelines as specified by the Faculty/Staff Handbook, the Human Resources Coordinator, the Dean of Students, the President, and the Alabama Community College System Board of Trustees, responsibilities include the following:

• Assist with the recruitment of qualified prospective employees,
• Gather and collect data from various resources for reports; run reports as needed,
• Prepare and submit required forms and reports related to the employment of college personnel,
• Assist search committees in administering the search process,
• Maintain liaison with department heads on personnel related matters,
• Assist in the development, and maintenance of job descriptions for all college employees,
• Work with the HR Coordinator in completing Onboarding processes,
• Conduct background checks,
• Ability to clarify and interpret policies and procedures affecting college employees,
• Maintain all personnel files,
• Complete contracts for instructional and non-instructional employees,
• Ensure employment processes and forms are in compliance with state and federal requirements,
• Maintain sick leave bank records,
• Verify employment information to requesting agencies (with written approval from employee if needed),
• Assist with maintaining audit files,
• Assist with orientation of new employees,
• Write employee and professional service contracts,
• Update personnel section of Faculty/Staff Handbook,
• Participate in professional developments as appropriate,
• Prepare reports and correspondence as requested,
• Update Campus Directory,
• Assist with special projects as needed,
• Prepare annual Letters of Appointment verifying salary and benefits for all staff
• Work well with others and show respect to all college constituents,
• Perform other duties as assigned by the Human Resources Coordinator, Executive Assistant to the President and the President.

QualificationsRequired Qualifications:

• Bachelor's Degree from a regionally accredited institution,

Preferred Qualifications:

• Have knowledge of SCT Banner system,
• Three (3) years of work experience in an office setting in higher education.
• An understanding of and a commitment to the philosophy and mission of the Alabama Community College System.

Application Procedures/Additional InformationWCCS is an equal opportunity employer and enrolled in E-Verify. It is the official policy of the Alabama Community College System, including postsecondary community and technical colleges under the control of the Alabama Community College System Board of Trustees, that no person shall, on the grounds of race, color, handicap, gender, religion, creed, national origin, or age, be excluded from participation in, be denied the benefits of, or be subjected to discrimination under any program, activity, or employment. WCCS will make reasonable accommodations for qualified disabled applicants or employees. WCCS reserves the right to withdraw this job announcement at any time prior to the awarding. Applications must be completed online using our online process. Human Resources' contact information is as follows:Human Resources DepartmentWallace Community College Selma3000 Earl Goodwin ParkwayP. O. Box 2530Selma, AL 36702-2530Phone: (334) ###-####, 876-9338Fax: (334) ###-####Website:A complete application package consists of:

WCCS application,

A resume,

A copy of transcript(s) verifying required degree. Please print name as listed on transcript, if different from last name listed on application.

Work experience verification in writing from your current and/or previous employer(s) confirming the required level of experience as stated in the Required Qualifications section. Verification should be printed on company letterhead and must include dates of employment, position title(s), and duties performed. A work verification from either your current or previous employer must be provided. Remember that the work experience verification completion is your responsibility.

Please Note: If you are applying for more than one position, please submit a separate, complete application. In the event the position is reposted, a new application packet must be submitted.Application DeadlineAll application information must be received by 12:00 P.M. on the closing date. Final applicants must adhere to the College's prescribed interview schedule and must travel at their own expense. Incomplete applications and applications received after the deadline will not be considered. A complete application package is the responsibility of the applicant.Note: In accordance with Alabama Community College System policies and procedures, the applicant chosen for employment will be required to sign a consent form for a criminal background check. Employment will be contingent upon receipt of a clearance notification from the criminal background check.WCCS is an Equal Opportunity Employer and is enrolled in E-Verify.Sick LeaveAll regular full-time non-instructional staff earns one day of sick leave which is the equivalent of 8 hours of sick leave per month. Unused sick leave is rolled over to the following year. Upon retirement, employees are allowed to convert unused sick time into service time for the purpose of retirement. Further retirement benefits may be found on this page under Alabama Teacher's Retirement.8 hours per month(may accumulate an unlimited number)Annual LeaveAll regular full-time non-instructional staff earn annual leave per month. A complete description of leave benefits can be found with the Human Resources office. 0-4 years 8 hours per month5-9 years 10 hours per month10-14 years 12 hours per month15-19 years 14 hours per month20+ 16 hours per month(may accumulate up to 480 hours)Personal LeaveAll regular full-time non-instructional staff earns up to two (2) regularly scheduled workdays of personal leave per leave year.Unused Personal Leave converts to sick leave if not used.(converts to sick leave at the end of August each year if not used)Professional LeaveUp to 10 days a year of professional development leave with pay may be granted by the President.HolidaysNew Year's DayMartin Luther King/Robert E. Lee BirthdayNational Memorial DayIndependence DayLabor DayVeterans DayThanksgiving DayDay after Thanksgiving DayChristmas EveChristmas Day15 (5 locally assigned)Contracted Work Days260RetirementThe TRS was established in 1939 to provide benefits to qualified persons employed by state-supported educational institutions. Responsibility for the management and administration of the TRS is vested in its Board of Control. The Boards of Control elect the Secretary-Treasurer who serves as the Chief Executive Officer of the RSA and is responsible for the day-to-day management of the RSA. The TRS is a defined benefit plan qualified under Section 401(a) of the Internal Revenue Code. For more information visit All regular full-time and part-time employees (non-temporary and non- student) who work at least 20 hours per week are required to participate in The Teachers' Retirement System of Alabama.Tier I - Pays 7.50% monthly. State matches 13.57% (effective 10/01/24)Tier II - Pays 6.20% monthly. State matches 12.60% (effective 10/01/24)Law Enforcement Officers:Tier I-Pays 8.50% monthly. State matches 13.57% (effective 10/01/24)Tier II- Pays 7.20% monthly. State matches 12.60% (effective 10/01/24)Health InsurancePEEHIP, established in 1983, provides health insurance benefits for active and retired education employees and is governed by the PEEHIP Board of Control. The Boards of Control elect the Secretary-Treasurer who serves as the Chief Executive Officer of the RSA and is responsible for the day-to-day management of the RSA. For more information visit Premium amounts:

• Single $ 30
• Family (without Spouse but with dependents) $ 207
• Employee + Spouse (no dependents) $ 282
• Family (with Spouse and dependents*) $ 307

*Includes $100 per month spousal surcharge Note: The spousal surcharge does not apply to spouses who are independently eligible for PEEHIP.Tobacco Usage Premium

• Member $ 50
• Spouse $ 50

The tobacco premium applies only to the PEEHIP Hospital Medical and VIVA Health plans. Refer to the section to learn how you and/or your spouse can receive the non-tobacco user discount.Wellness Premium

• Member $ 50
• Spouse $ 50

The wellness premium applies only to the Blue Cross Blue Shield Hospital Medical Group #14000 plan for non-Medicare eligible active and retired members, non-Medicare-eligible members on LOA or COBRA, and non-Medicare-eligible spouses on active or retired contracts. Refer to the section to learn how you and/or your spouse can receive a wellness premium waiver.If desired, the employee may elect four options rather than health insurance options to include hospital indemnity, cancer, dental, and vision. Optional Coverage Plan Premiums

• Cancer, Indemnity, and Vision Single or Family (cost per plan) $ 38
• Dental Single $ 38 Dental Family $ 50

Institution matches $800 monthly (effective 10/01/17).Duty Hours(hours vary by campus and needs of the student)Tuition AssistanceThis tuition waiver program is designed for all full-time instructional and non-instructional employees of The Alabama College System and the Alabama Department of Postsecondary Education and their dependents as defined under by policy. The program will be coordinated by each institution for employees within The Alabama College System and the Alabama Department of Postsecondary Education. An application form for the tuition assistance program is available in the Human Resources office and should be completed prior to registration for classes. Employees/Dependents at two-year colleges:

• 1/3 waived after 1st year
• 2/3 waived after 2nd year
• 3/3 waived after 3rd year

Note: Employee is vested after 10 years in Retirement System. Additional information regarding retirement may be obtained from the Retirement System Web site at www.rsa.al.gov.