Inspection Administrative Assistant - Western States Fire Protection : Job Details

Western States Fire Protection (WSFP) and its subsidiaries are more than a company. We are a family of unique individuals committed to our purpose, our values, and each other. And we believe in making our own luck, creating our own opportunities. WSFP accomplishes this by constantly innovating, finding ways to create new value and seizing new opportunities.Protecting lives and property since 1985, WSFP and its subsidiaries specializes in Life Safety Systems. Our values are simple: integrity, quality, safety, professionalism, commitment.What we offer:Health, Life, Dental and Vision InsuranceEmployee Assistant ProgramFlex Spending (FSA) (Cafeteria Plan) and HSA401(k) Plan - Matching up to 3%Employee Stock Purchase PlanProfit Sharing PlanPaid Time Off (PTO), Parental Leave, Paid Pregnancy Medical LeavePaid HolidaysTuition ReimbursementAnnual Discretionary BonusEmployer paid Life InsuranceGym membership reimbursementInspections Administrative AssistantThe Inspections Administrative Assistant is responsible for initiating and conducting the administrative functions of the Inspections department. They will be responsible for assisting and ensuring the clerical operation of a division is running smoothly. He/she will assist the Division Manager as well as other branch personnel including key managers in a variety of administrative roles.The starting wage of this position is $25 per hour.Job ResponsibilitiesVarious duties which include assisting with scheduling, invoicing and collections on inspection projectsWorking hand in hand with Project Managers and Customers in a professional and courteous mannerAssist Project Managers with the setup, scheduling, invoicing and collections of new jobs/projectsWork with Customers and Inner Office Staff to keep projects moving forwardArrange and maintain various types of records including job filesAssist in completing special reporting and licensing requirementsComplete special projects as requiredAccomplish responsibilities as required using business software as approved by WSFPOffer suggestions and solutions on improving efficiency of general office proceduresOther duties as assignedJob QualificationsPuts forth a courteous, friendly, helpful attitude at all timesBasic secretarial and administrative experience preferredExcellent computer skills with working knowledge of business software applicationsEffective and good communication skills, both written and verbal, is vitalAble to function and thrive in a fast-paced environmentWorks well in either team  or independent  situationAbility to pass a post-offer drug screen and background check#J-18808-Ljbffr