Intake/Docket Clerk (CL-25) - US District Courts, Northern District of California : Job Details

Salary: $59,705.00 - $97,047.00 AnnuallyLocation : San Francisco, CAJob Type: Full timeJob Number: FY25-05Department: Operations DepartmentDivision: Intake/DocketOpening Date: 11/21/2024Closing Date: ContinuousDescription Priority consideration given to applicants who apply by December 6, 2024 Whether launching or continuing a career in public service, the U.S. District Court is a great place to work with competitive salaries and benefits, a work schedule that promotes a work-life balance, access to a fitness center, and the opportunity to work with colleagues committed to fulfilling the important mission of administering justice in an efficient and effective manner. This position offers an excellent opportunity to advance a career in Federal court service. Example of Duties The Intake/Docket Clerk plays a crucial role in the court's operations by seamlessly combining customer service and case management responsibilities. This position is responsible for processing court documents filed either in-person or electronically and ensures the accurate handling and progression of cases through the legal system. Key Responsibilities: Intake Duties:

• Serve as the primary point of contact for customers, assisting them at the front desk, over the phone, and via email.
• Manage the assignment of judges to new attorney case openings, reassign cases, and assign judges for newly filed criminal proceedings.
• Act as the main cashier for the office, processing payments and handling financial transactions.

Docketing Duties:

• Docket, maintain, and process case information, ensuring that case progression is managed accurately and efficiently in accordance with internal controls and procedures.
• Notice, monitor, and manage the progression of cases to final disposition.
• Maintain official case records and review filed documents for conformity, taking appropriate action as necessary.
• Ensure that all orders and automated entries are accurately docketed.
• Make summary entries on the docket for all documents and proceedings.

Additional Duties for the Intake/Docket Clerk include the following:

• Make summary entries of documents and proceedings. Receive and docket terminating document. Perform quality control on chambers and attorney-docketed entries. Prepare and distribute clerk's notices and deficiency notices. Set schedules for briefing and record preparation.
• Accept, review and process documents. Review filed documents to determine conformity and take appropriate action and follow up with rules, practices and filing requirements. Prepare correspondence regarding file inquires, docket sheets, and other file request information. Check for prior or prohibited filing. Monitor for release of exhibits and sealed documents. Verify and issue summons.
• Process notices of appeals, and appeal-related documents. Process opinions and close appeals.
• Perform criminal and civil docketing making summary entries on all documents and proceedings.
• Provide information to public, bar, and the court.
• Transmit records to appropriate court. Ensure event codes are entered accurately.
• Operate a variety of copying and records equipment. Answer and route incoming calls.
• Provides case opening, cashiering, and other assistance as needed.
• Perform other duties as assigned.

Typical Qualifications Minimum Qualifications: The successful applicant must have two years specialized experience, including at least one year specialized experience at or equivalent to CL-24. For placement at salary levels above minimum up to and including step 25, (considering court-preferred skills and an evaluation of quality of experience), the successful applicant must have at least two years specialized experience equivalent to work at CL-24. Specialized Experience is progressively responsible clerical experience that is in, or closely related to, the work of the position and which has demonstrated the particular knowledge, skills, and abilities to successfully perform the duties of the position and involves the routine use of automated software and keyboarding for word processing, data entry and report generation.Preferred Qualifications

• Ability to communicate effectively with a variety of people with a positive, upbeat manner.
• Ability to do detail-oriented work with limited supervision.
• Experience which reflects the ability to work under pressure and deal with change.
• Demonstrable ability to successfully manage multiple competing priorities.
• Knowledge of and skill in working with databases and other typical office software programs.
• Proven analytical reasoning skills and sound judgment.
• Prior federal court experience.
• Excellent verbal and written communications skills.
• Excellent organization and time management skills.
• Excellent spelling, grammar, and proofreading skills.
• Cashiering experience.
• Bachelor's Degree

Supplemental Information COMPENSATION AND BENEFITSCompensation will be set based on experience and qualifications pursuant to the policies and guidelines set forth in the Court Personnel System (CPS). Employees qualify for retirement plans, federal employee's group health insurance, life insurance, dental/vision insurances, and flexible benefits. The Court values a healthy work life balance and offers flexible work schedules and opportunities for telework. INFORMATION FOR APPLICANTSThe Court reserves the right to modify the conditions of this job announcement, or to withdraw the announcement without prior written or other notice. The successful candidate for this position is subject to a FBI fingerprint check and background investigation (employment will be provisional and contingent upon the satisfactory completion of the required background investigation), will be required to adhere to a , and is subject to mandatory direct deposit of federal wages. The court is not authorized to reimburse travel expenses for interviews or relocations. Interviewing Non-Citizens and Making Offers of Future Employment: Non-citizens may be interviewed and considered for employment, but employment offers will only be made to individuals who qualify under one of the exceptions in 8 U.S.C. § 1324b(a)(3)(B). In most cases, this means that an offer of employment cannot be made unless the candidate is a lawful permanent resident who is seeking U.S. citizenship as explained below. Under 8 U.S.C. §1324b (a)(3)(B), a lawful permanent resident seeking citizenship may not apply for citizenship until he or she has been a permanent resident for at least five years (three years if seeking naturalization as a spouse of a citizen), at which point he or she must apply for citizenship within six months of becoming eligible, and must complete the process within two years of applying (unless there is a delay caused by the processors of the application). Equal Focused EmployerWe value diversity and are committed to equity and inclusion in our workplace. The Court encourages applications from all qualified individuals and seeks a diverse pool of applicants in terms of race, ethnicity, national origin, sex, gender identity and expression, sexual orientation, age, languages spoken, veteran's status, disability, religion, and socio-economic circumstance. The court provides reasonable accommodation to applicants with disabilities. If you need reasonable accommodation for any part of the application or hiring process, please notify the Human Resources Unit of the Clerk's Office at 415-###-####. Determinations on requests for reasonable accommodation will be made on a case-by-case basis.Available benefits for eligible employees:Federal Insurance ProgramsHealth Insurance (FEHB)Dental and Vision Insurance (FEDVIP)Life Insurance (FEGLI)Long-Term Care Insurance (LTC) Flexible Benefit ProgramsPremium Payment Plan (PPP)Flexible Spending Accounts-health care, dependent care, parking (FSAs) Time OffAnnual LeaveSick Leave Public Transportation SubsidyMonthly subsidy provided - dependent upon budgetFinancial SecurityThrift Savings Plan (TSP)Retirement Plan (FERS & CSRS)For additional information on benefits please visit