Intellectual Property Legal Assistant - Plona Partners : Job Details

Position: Legal Secretary

Law Firm: Top 20 Ranked Globally

Size: 2,000 Employees

Location: NEW YORK, NY

Onsite Schedule: Onsite

Target Salary: $80,000 - $100,000 with OT and Bonus as additional compensation

Job Description:

Legal Assistant to provide administrative support to IP Attorneys in Downtown NY office.

As a Legal Secretary, your duties will include but not be limited to:

• Prepare and revise, format, and finalize a wide variety of legal documents
• Assist attorneys with new client applications, conflict checks, and audit letters
• Accurately enter attorney time into the timekeeping system to meet weekly deadlines
• Work closely with Accounting Department staff to prepare client billings and receivables
• Proficiency with making and managing travel arrangements with the assistance of travel agency to ensure all aspects of travel are completed accurately and communicated effectively (i.e., air, hotel, car, train, meeting rooms, travel memberships accounts, and the like)
• Assist Shareholders in preparing for all internal/external meetings
• Establish and maintain paper and electronic client and administrative files per current Firm policies.
• Prepare and submit expense reports
• Manage attorney calendars and schedule client meetings

Skills & Competencies:

• Advanced knowledge in formatting briefs, pleadings, and other litigation documents
• Knowledge of e-filings and Federal Court procedures
• Associate's degree preferred
• Minimum of five (5) years of legal secretarial experience in a law firm environment working with multiple attorneys preferred
• Experience with managing monthly client billings preferred