Inventory and Parts Coordinator - Endeavour. Inspired Infrastructure. : Job Details

Thermal Works LLC has an exciting opportunity for an Inventory and Parts Coordinator to join our team, working directly with the Operations Department and focusing on inventory management, parts coordination, and logistics coordination. We are looking for someone who will provide essential support in the creation and management of purchase orders, as well as assist with logistics coordination. In this role, you will be responsible for maintaining accurate inventory levels, managing the procurement and delivery of parts, and ensuring seamless logistical support for the timely and efficient movement of goods across the supply chain. The Inventory and Parts Coordinator needs to be agile, professional, trustworthy with confidential information, and comfortable in a rapidly changing environment. The right person can work equally as well independently as with a team and will have strong experience in inventory management, purchase order processing, logistics operations, and overall warehouse knowledge.

Thermal Works values efficiency and strives to maintain smooth operations. Our primary focus is on providing an integrated cooling system for data centers and commercial buildings that dramatically reduces the energy demand, water consumption and cost of cooling. It transforms the economics and eco-metrics of commercial cooling with zero water solutions that outperform air- and water-cooled systems in any climate.

Thermal Works solutions are sustainable and cutting-edge. For that reason, we are highly selective about the people we bring on board because our work depends on it. Change and progress happen quickly, and we must be able to trust one another to be honest, communicative, reliable, and self-motivated. We seek ultra-creatives and superstar performers with a sense of humility and a hunger to make a positive impact in the world. We offer flexibility and endless growth opportunities to those who can harness their skills and talents and identify how and where to use them to add value. Thermal Works is one of several “inspired infrastructure” companies that work collaboratively under our parent company, Endeavour Energy, LLC. At the heart of this ecosystem is a diverse group of bright, passionate, dedicated people, working together to make a real difference for people and the planet. Thermal Works is looking for someone to join our team to help us move the needle towards sustainable change. Are you ready to join the journey?

Key Responsibilities

Include but are not limited to:

Inventory Management:

• Oversee the inventory of parts, supplies, and materials, ensuring optimal stock levels and accurate tracking.
• Conduct regular stock counts, monitor usage rates, and manage the replenishment process to maintain uninterrupted workflow.
• Implement inventory control procedures to reduce shrinkage, prevent overstocking or stockouts, and ensure product availability.

Parts Coordination and Logistics:

• Coordinate the receipt, storage, and distribution of parts and materials, ensuring proper handling, labeling, and organization of inventory.
• Manage internal logistics to ensure parts and supplies are efficiently delivered to the correct departments or locations in a timely manner.
• Collaborate with the warehouse team to optimize storage space and ensure quick access to frequently used parts.

Purchase Order Assistance:

• Assist in the creation, processing, and tracking of purchase orders for parts and supplies, ensuring alignment with inventory needs and departmental requirements.
• Coordinate with suppliers and vendors to ensure the timely delivery of parts, tracking shipments, and addressing any potential delays.
• Verify that received goods match the purchase order specifications, quantities, and quality standards.

Logistics Coordination:

• Monitor inbound and outbound logistics to ensure timely and cost-effective transportation of parts and materials.
• Work with shipping and receiving teams to ensure proper documentation, including bills of lading, shipping instructions, and customs paperwork (if applicable).
• Track and manage deliveries, ensuring goods are delivered on time and in good condition.
• Manage logistics data and reports related to inventory, shipments, and supplier performance.

Data Entry & Reporting:

• Enter inventory data, purchase order details, and logistics information into the inventory management system, ensuring real-time updates.
• Generate reports on inventory status, purchase orders, shipment progress, and supply chain performance for management review.

Supplier and Vendor Relations:

• Establish and maintain strong working relationships with suppliers, vendors, and logistics providers to ensure smooth operations and resolve any supply chain issues.
• Assist with supplier negotiations to secure competitive pricing, optimal lead times, and favorable delivery terms.
• Ensure proper tracking and resolution of backorders and shipping discrepancies, ensuring transparency and timely follow-up with vendors.

Safety, Compliance & Quality Control:

• Maintain a clean, organized, and safe inventory and logistics area in compliance with company policies and regulatory standards.
• Ensure that all inventory and parts meet quality standards before they are distributed or used in operations.
• Ensure the proper storage, handling, and transportation of hazardous or sensitive materials (if applicable) in accordance with safety regulations.

Skills & Requirements

Education / Experience

• High school diploma or equivalent; associate or bachelor's degree in supply chain management, logistics, business, or related field preferred.
• Proven experience in inventory management, parts coordination, and/or logistics, with a focus on purchase orders and supply chain operations.
• Knowledge of logistics processes, including shipping, receiving, and transportation management.
• Experience with inventory management software, enterprise resource planning (ERP) systems, or logistics software.
• Proficient in Microsoft Office Suite (Excel, Word, etc.).

Specific Skills / Abilities

• Strong organizational and time management skills, with the ability to prioritize tasks and meet deadlines in a fast-paced environment.
• Excellent communication skills, both written and verbal.
• Strong problem-solving abilities with a focus on efficiency and process improvement.
• Forklift certification or willingness to obtain.
• Knowledge of import/export documentation and customs procedures.

Great Place to Work

Enjoy…

A fast-paced, entrepreneurial culture focused on innovation.

A flexible, autonomous work environment.

A culture of respect, learning, and excellence.

Experienced, highly talented experts as team peers.

Growth and travel opportunities.

A team of change-makers having a significant impact on people and the planet.

About Our Parent Company, Endeavour Energy

Endeavour is the main hub—a self-sustaining incubation platform for innovation—within a larger ecosystem focused on sustainable infrastructure. It provides the space, time, and all necessary resources to take advanced technologies from ideation through development to launch. Every day we are helping innovators to develop and launch global solutions to tackle global challenges, which is no easy task. Our teams work extremely hard because we all believe in Endeavour's mission: to guarantee clean water and renewable energy to everyone, everywhere. We are working hard to decentralize infrastructure and deploy innovative energy, water, and waste treatment solutions that are more sustainable and more profitable than those currently in existence. Our team of passionate change-makers want to leave the world better than the way we found it. Endeavour prides itself on hiring talented, highly motivated people because that's what our mission requires. There is a strong sense of camaraderie between good-natured people who bring their A-game to work, every day, to make a difference. To work at Endeavour is to know that you are part of something special—something bigger than yourself.

Today, we're deploying solutions that are immediately scalable and profitable, including EV charging, data center cooling, and waste to fuel systems. As we look to the future, Endeavour intends to remain at the forefront of innovation, taking on grander challenges based on the needs of our clients and of local economies. We hope that our Sustainable Habitat for Innovation towards a Purpose (SHIP) will be a model that inspires people and businesses to #jointhejourney so that together we can combine the best of what technology, and the natural world can offer to ensure a regenerative/sustainable world for generations to come.

Position: Inventory and Parts Coordinator

Full-Time or Part-Time: Full-Time

Reports to: Assistant Director of Operations

Location: Temporarily Remote – Once warehouse is operational, location will be in South Carolina.

Contact: [email protected]