Inventory Specialist- HVC - Yale-New Haven Health : Job Details

Overview

To be part of our organization, every employee should understand and share in the YNHHS Vision, support our Mission, and live our Values. These values - integrity, patient-centered, respect, accountability, and compassion - must guide what we do, as individuals and professionals, every day.

Direct responsibility for managing the supply needs of the IR/CATH labs. Performs inventory management and storage functions for high dollar clinical and physician preferred products. Utilizes the QSight inventory system with focus of reducing costs and increased efficiencies. Proactively identifies these opportunities, develops and implements plans to achieve expense reduction initiatives. Maintains inventory as necessary including consignment and lot/expiration date tracking.

EEO/AA/Disability/Veteran

Responsibilities

* 1. Responsible for the procurement of supplies for the IR/CATH Lab areas. Maintains database integrity through researching incomplete orders, incorrect unit of measures, managing backorders, stockouts, substitute products and overdue orders.

* 2. Receives in product by scanning manufacturer product barcodes into the QSight inventory software program. Products delivered where the manufacturer product barcodes cannot be read by the scanner must be manually entered into the QSight program with the product description, lot number and product catalog identification number. Labels must be printed and applied to the product for the clinician to scan the item and capture the charge when used in the procedure.

* 3. Performs daily review of interface exceptions within the QSight software. Takes immediate action to correct the exception working in collaboration with the Charge Master Analyst and/or the Procurement department to resolve the issue. This process will ensure products scanned and used during procedures are crossing over to EPIC and captured in the patients account and nothing is missing or in error.

* 4. Responsible for obtaining all needed information to load new products into the Infor procurement system. Contacts the Procurement department on product returns to vendors. Communicates with Sales Reps and Colleagues at the system level to exchange product that is nearing expiration.

* 5. Performs replenishment functions, determines optimal storage space for products. Performs reorganization, resequencing and labeling services for all stocking locations to ensure productive weekly counts and efficient SKU location.

* 6. Utilizes technology to recommend appropriate PAR levels and stocking locations to reduce inventory value. Performs cycle counts checking lot numbers are correct within inventory and assists in the annual Fiscal inventory.

* 7. Distributes and refills medical surgical supplies to nursing units stocking neatly in their proper locations. Verifies the quantity of supply in the PAR Excellence cabinet/bins to avoid stockouts and ensure accurate replenishment quantities are being transmitted to our JIT vendor.

* 8. Helps to complete tasks in the Materials Management functions that are not within the job description.

* 9. In collaboration with internal controls, processes regulatory required implant documentation, ensuing vendor credit and credits to government payers for policy expectations.

* 10. Coordinates maintenance of scrub dispensing equipment with Scrub's vendor, generating reports as requested, adding vendor issues and ensuring timely ordering and stocking of supplies.

* 11. Oversee all recall notifications and take action when required. Process returns as appropriate.

* 12. Responsible for duties and reporting associated with the LMH/WH Implant/Explant Matrix

* 13. Perform other duties as assigned.

Qualifications

EDUCATION

Associate degree required in related area. Equivalent work experience may be considered.

EXPERIENCE

Minimum of two to four years' experience in Supply Chain Management and/or clinical function related field. General PC skills (spreadsheets, word processing and graphics presentation software). Proven ability to learn technical tools.

SPECIAL SKILLS

Strong time management, ability to multi-task with accuracy and efficiency. Analytical, insightful and innovative. Goal orientated team player adaptable to change with good communication skills. Knowledge of computer software, including point of use systems, PAR Excellence, InFor (Lawson) QSight (Owens and Minor)

PHYSICAL DEMAND

Subject to many interruptions. Lifts equipment / supplies weighing up to 50lbs. Pushes/Pulls or move equipment, pallet supplies, flatbed carts, computer activities. Moderate amount of walking. Moderate to heavy stress from scheduling, meetings, maintaining financial cost/benefit reports, and meeting deadlines. May be exposed to infectious diseases, hazardous waste and radiation.

YNHHS Requisition ID

93596