Inventory Specialist - College Of The Muscogee Nation : Job Details

Job Details

Salary Range: Undisclosed

Description

General Summary:

Under the direction of the Facilities Supervisor, the Inventory Specialist is responsible for managing and maintaining accurate records of inventory, surplus, and capital assets owned or leased by the College of the Muscogee Nation. This includes utilizing asset management systems to track all current, incoming, and outgoing inventory and surplus, ensuring precise labeling with asset tags and thorough documentation.

The Inventory Specialist is key in optimizing inventory levels, improving efficiency, and reducing costs. The specialist collaborates with the Facilities Supervisor and team to align inventory practices with organizational needs and objectives while ensuring compliance with policies and regulations.

The Inventory Specialist must demonstrate cultural sensitivity and effectively operate within a multicultural and Native American environment, contributing to the institution's mission and values.

Principal Duties and Responsibilities:

* Using asset management systems, including tools, equipment, maintenance supplies, surplus items, and capital assets, maintain accurate records of inventory levels.

* Conduct regular inventory audits and reconcile discrepancies to ensure data integrity, focusing on tracking and verifying capital asset inventory.

* Monitor stock levels and coordinate timely reordering of supplies to prevent shortages or overstocking.

* Collaborate with vendors to track orders, verify deliveries, and resolve shipment issues.

* Organize and maintain storage areas to optimize accessibility and ensure compliance with safety standards.

* Label inventory and capital assets with asset tags to ensure proper tracking and identification.

* Generate detailed reports on inventory status, capital asset inventory updates, usage trends, new equipment purchases, and cost analysis for the Facilities Supervisor.

* Assist in developing and implementing inventory and capital asset control procedures to improve efficiency.

* Ensure all assets, including capital assets, are properly maintained, inventoried, tagged, and recorded in accordance with organizational policies and regulatory requirements.

* Plan and assist with the disposal of surplus equipment and furniture, including capital assets, through the giveaways, auctions, or the Muscogee (Creek) Nation GSA department's surplus.

* Oversee all inventory, surplus items, and capital assets received in the warehouse, ensuring proper documentation and recording.

* Conduct periodic inventory assessments, including capital assets, for other departments as required.

* Notify the Business Affairs department when capital assets or other items are relinquished, transferred, or disposed of.

* Operate effectively within a multicultural and Native American environment, showing respect and sensitivity to diversity.

* Perform additional duties as assigned by the Facilities Supervisor or departmental needs.

Qualifications

Job Specifications:

* Minimum Requirements - High School Diploma required. At least two years of inventory experience, ideally within an educational setting.

* Preferred Requirements - A Associate's degree in a relevant field is preferred. Tribal College experience.

* Special Considerations - The ability to speak the Muscogee (Creek) language is preferable but not required. Native American and Veteran preference.

Licensure (if appropriate):

* Valid Driver's License.

Physical Requirements:

* Ability to lift and carry items weighing up to 50 pounds regularly.

* Occasional lifting of heavier objects with assistance or equipment.

* Prolonged periods of standing and walking while conducting inventory audits and managing storage areas.

* Frequent bending, stooping, or kneeling to access inventory stored on lower shelves or confined spaces.

* Ability to climb ladders or step stools to access inventory stored on high shelves.

* Proficient use of hands and fingers for handling small items, attaching asset labels, and operating tools and equipment.

* Sufficient visual acuity to read inventory labels, asset tags, and computer screens.

* Ability to distinguish colors for labeling or categorizing inventory.

* Ability to reach overhead or across shelves to retrieve or store items.

* Pulling carts or hand trucks loaded with supplies.

* Comfortable operating hand trucks, dollies, forklifts, or other inventory management tools (if required).

* Work may be performed in warehouses, storage facilities, or outdoor areas, with exposure to varying temperatures, dust, or other environmental factors.

* Ability to move freely across different facility areas, including warehouses, offices, and storage rooms.

Work Environment:

* Cultural Context: Requires respect for Native American traditions, values, and protocols; fosters collaboration in a culturally rich environment.

* Work Setting: Operates across diverse areas, including offices, warehouses, classrooms, and outdoor spaces.

* Stakeholder Interaction: Engages with vendors, contractors, faculty, staff, and tribal members, emphasizing clear communication and community service.

* Physical Demands: Involves lifting, carrying, labeling, and organizing inventory; requires mobility to navigate campus facilities.

* Technological Integration: Utilizes asset management software and digital inventory tracking and reporting tools.

* Collaborative Atmosphere: Works closely with the Facilities Supervisor and other departments in a teamwork-driven, community-oriented environment.

* Environmental Conditions: Works in areas with variable conditions, including temperature changes and exposure to dust; adheres to safety protocols.

* Mission-Focused: Supports the tribal college's mission to preserve tribal culture and advance educational opportunities through efficient resource management.

Disclaimer:

The College of the Muscogee Nation (CMN) provides this job description as a general overview of the duties, responsibilities, and qualifications required for the position. Employment with CMN is at-will, meaning that either the employee or the employer may terminate the employment relationship at any time, with or without cause or notice, unless otherwise specified in an employment contract. This description is not intended to be an exhaustive list of all duties, responsibilities, or qualifications associated with the position, and CMN reserves the right to modify or amend this description as necessary.

CMN is committed to fostering a diverse and inclusive work environment. As an Equal Opportunity Employer, CMN does not discriminate against any employee or applicant based on race, color, religion, sex, national origin, age, disability, veteran status, genetic information, or any other category protected under applicable law. Reasonable accommodations will be provided to qualified individuals with disabilities to enable them to perform essential job functions.

As a tribal college, CMN operates under the sovereign authority of the Muscogee (Creek) Nation. Employment is governed by tribal law, with federal and state laws applying where appropriate. All compensation, benefits, and job duties are subject to change at the discretion of CMN and in alignment with institutional needs and priorities. By applying for employment with CMN, applicants acknowledge and agree to the terms outlined in this disclaimer.