Invoice Manager (Senior Systems Analyst (Fin)), Humanitarian Emergency Response and Relief Center (HERRC) *Temporary/Grant Funded* - NYC Health + Hospitals : Job Details

Marketing StatementEmpower Every New Yorker — Without Exception — to Live the Healthiest Life PossibleNYC Health + Hospitals is the largest public health care system in the United States. We provide essential outpatient, inpatient and home-based services to more than one million New Yorkers every year across the city's five boroughs. Our large health system consists of ambulatory centers, acute care centers, post-acute care/long-term care, rehabilitation programs, Home Care, and Correctional Health Services. Our diverse workforce is uniquely focused on empowering New Yorkers, without exception, to live the healthiest life possible.At NYC Health + Hospitals, our mission is to deliver high quality care health services, without exception. Every employee takes a person-centered approach that exemplifies the ICARE values (Integrity, Compassion, Accountability, Respect, and Excellence) through empathic communication and partnerships between all persons.Job DescriptionSummary of Essential Duties and Responsibilities

• Supports the Senior Invoice Manager in the review of $1.5 billion in annual invoice submissions
• Reviews invoices and adheres to all required invoice review protocols and procedures that result in the accurate and efficient review and payment of vendor invoices
• Tracks and monitors the invoice review status for all received and submitted invoices from a portfolio of vendors
• Supports relationship management with all HERRC vendors by promptly responding to inquiries, managing vendors' expectations, and clearly communicating program needs and changes
• Complies with all contract and invoice review requirements and ensures that invoice documentation protocols are adhered to
• Receives invoices and backup from a portfolio of vendors, reviews documents for compliance and accuracy, and communicates with vendors about needed edits
• Adheres to ongoing process improvement and system enhancement for Invoice Managers
• Supports the development of tools and processes to support invoice review and invoice manager accountability
• Fills in for the Senior Invoice Manager in communications and meetings as necessary related to invoice review
• Liaises with HERRC Budget and HERRC Grants to resolve invoice discrepancies and support on grant reporting
• Supports the development of new reports to enhance cross-team communication and data summary distribution
• Supports the development, implementation, and monitoring of new invoice review systems and protocols
• Supports complex data collection initiatives to deliver precise invoice information and documentation pertinent to the HERRC program
• Supports and provides training for all invoice managers as needed
• Supports responses for all audits and investigations related to paid invoices and invoice review processes
• Works on special projects as needed
• Maintains a comprehensive understanding of HERRC operations and contracting and their impact on invoice review at the programmatic level
• Uses advanced Excel functionality to achieve portfolio assignments and team projects
• Demonstrates proficiency in reimbursement methodologies and grant eligibility criteria to optimize reimbursement for grant-funded and FEMA-eligible expenditures
• Performs additional responsibilities as assigned.

Minimum Qualifications

• A Baccalaureate Degree in a relevant field from an accredited college or university; and,
• Two years of experience in business, government, hospital, educational or a non-profit organization in analysis, development and implementation of systems and sub-systems. Familiarity with EDP applications and data processing programs; or,
• A Masters Degree in Management, Business Administration or approved related fields from an accredited college or university may be equated to a maximum of one year of related experience; or,
• A satisfactory combination of education, training and experience.

Department Preferences

• Years of experience in responsible administrative or managerial capacity
• Strong Excel skills
• Strong Google sheets skills

How To ApplyIf you wish to apply for this position, please apply online by clicking the Apply for Job button.If applying online, please include your cover letter in the same file attachment with your uploaded resume.NYC Health and Hospitals offers a competitive benefits package that includes:

• Comprehensive Health Benefits for employees hired to work 20+ hrs. per week
• Retirement Savings and Pension Plans
• Loan Forgiveness Programs for eligible employees
• Paid Holidays and Vacation in accordance with employees' Collectively bargained contracts
• College tuition discounts and professional development opportunities
• Multiple employee discounts programs