Invoice Processing Assistant - MTA : Job Details

Invoice Processing AssistantJob ID: 6124Business Unit: MTA HeadquartersLocation: New York, NY, United StatesRegular/Temporary: RegularDepartment: Admin Supply & InventoryDate Posted: May 16, 2024DescriptionJOB TITLE: Invoice Processing AssistantSALARY: $ 44,626* (salary non-negotiable)DEPT/DIV: MTA Police DepartmentSUPERVISOR: Manager, Police Procurement and MaterialsLOCATION: 420 Lexington Avenue, New York, NY 10170SHIFT: Monday- Friday 9am- 5pm*This position is an IBT 808 represented role and therefore covered by a collective bargaining agreement .SUMMARYAs an operating department, the MTA Police Department must internally process requests for goods and services, vendor invoices, and verification of receipt for goods and services in accordance with the MTA Police Department Procurement Policy. This position will be accountable for all data entry and file maintenance of procurement-related documents.RESPONSIBILITIESProcess all MTAPD procurement transactions based on MTAPD member requests to meet the needs of the department.Generate procurement records in the MTAPD procurement database to capture transaction data for the purpose of maintaining accurate procurement data.Stamp and code invoices with applicable general ledger and expense codes to properly deduct funds from the allocated budget.Generate file folders for each transaction and maintain procurement files in accordance MTAPD procurement processes to utilize for auditing purposes.Verify the receipt of goods and services in the event that no receipt form is submitted.Order and stock MTAPD Operations Support office supplies on an as needed basis.Provide general clerical assistance as it relates to the Procurement Department.KNOWLEDGE, SKILLS, & ABILITIESStrong attention to detail.Excellent communication and interpersonal skills.Demonstrated proficiency in Microsoft Office Suite or comparable applications, i.e., Word, Excel, PowerPoint, Access, and Outlook .Ability to create and execute queries in Microsoft AccessEDUCATION & EXPERIENCE :High school diploma or GED .Possesses a minimum of three ( 3 ) years procurement related experience.Possess a minimum of three (3) years of experience using Microsoft Office Suite .OTHER INFORMATION:Pursuant to the New York State Public Officers Law & the MTA Code of Ethics, all employees who hold a policymaking position must file an Annual Statement of Financial Disclosure (FDS) with the NYS Commission on Ethics and Lobbying in Government (the Commission ).Equal Employment OpportunityMTA and its subsidiary and affiliated agencies are Equal Opportunity Employers, including with respect to veteran status and individuals with disabilities.The MTA encourages qualified applicants from diverse backgrounds, experiences, and abilities, including military service members, to apply.