JOB NO. 543492 ADMINISTRATIVE SUPPORT COORDINATOR - California State University System : Job Details

REQUIRED QUALIFICATIONS:

EDUCATION & EXPERIENCE - High school diploma or GED and four (4) years of recent (within seven years) administrative support experience.

SKILLS, KNOWLEDGE & ABILITIES (SKA's) -

* Regular and reliable attendance is required.

* Experience to be fullyfunctional in all technical aspects of work assignments.

* Thorough, detailed knowledge of applicable university infrastructure, policies, and procedures.

* Thorough knowledge of office systems and ability to use a broader range of technology, systems, and packages.

* Ability to independently handle multiple work unit priorities and projects.

* Ability to interpret and apply independently a wide variety of policies and procedures where specific guidelines may not exist.

* Working knowledge of budget principles, policies, and procedures.

* Ability to perform standard business math, such as calculate ratios and percentages, track financial data, and make simple projections.

* Ability to draft and compose correspondence and standard reports.

* Ability to effectively handle a broader range of interpersonal contacts, including those at a higher level and those sensitive in nature.

* Demonstrated customer service experience requiring a very high level of diplomacy and professionalism.

* Ability to use tact and diplomacy to effectively handle a broad range of high level and sensitive interpersonal situations with diverse personalities, and to respond appropriately to conflicts and problems.

* Ability to initiate, establish, and foster communication and teamwork by maintaining a positive, cooperative, productive work atmosphere in the University with the ability to establish and maintain effective working relationships within a diverse population and with those from various cultural backgrounds.

* Excellent communication skills; ability to effectively communicate information in a clear and understandable manner, both verbally and in writing.

* Thorough knowledge of English grammar, spelling, and punctuation.

* Ability to maintain a high degree of confidentiality.

* Excellent organizational and time management skills with the ability to set own priorities to coordinate multiple assignments with fluctuating and time-sensitive deadlines.

* Excellent computer skills and competence with a variety of computer applications including word-processing, spreadsheets, databases, on-line systems, Internet as well as online calendaring and email.

* Working knowledge of or ability to quickly learn University infrastructure.

PREFERRED QUALIFICATIONS:

* Experience with PeopleSoft.

* Experience with desktop publishing.

* Prior budget experience.

* Current knowledge of CSU and CSUB policies, procedures, and practices.

* Demonstrated skills in an institutional/educational environment possessing a customer-oriented and service-centered attitude.

PHYSICAL DEMANDS: SEDENTARY WORK - involves mainly sitting; minimal walking and standing; lifting light weight objects limited to 15 pounds.

SPECIAL CONDITIONS -

SCREENING: Only those applicants possessing experience most directly related to the immediate needs of the office will be invited to appear before a Qualifications Appraisal Board for the purpose of appraising training, experience, and interest in the position.

CALIFORNIA STATE UNIVERSITY EMPLOYEES UNION: It shall be the policy of the CSU in filling vacant CSUEU bargaining Units 2, 5, 7 & 9 positions to fill such vacancies from among qualified individuals currently employed on-campus except when it is determined that it is necessary to appoint outside applicants to meet campus workforce diversity goals or to provide specialized skills and abilities that are not available from current employees.

BACKGROUND CHECK: Satisfactory completion of a background check (including a criminal records check) is required for employment. CSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current CSU employee who was conditionally offered the position.

SENSITIVE POSITION: Sensitive positions are designated by the CSU as requiring heightened scrutiny of individuals holding the position, based on potential for harm to children, concerns for the safety and security of the people, animals, or property, or heightened risk of financial loss to the CSU or individuals in the university community.

MANDATED REPORTER: Not Mandated.

GENERAL INFORMATION: It is the policy of California State University, Bakersfield to hire only United States citizens and aliens lawfully authorized to work in the United States. All new employees will be required to present documentation verifying their right to accept employment. You will also be requested to present a social security card at the time of initial appointment in compliance with state payroll regulations. State regulations require that every state employee sign the Oath of Allegiance prior to commencing the duties of his/her State employment, except legally employed non-citizens. These individuals are required to sign the Declaration of Permission to Work.

EEO STATEMENT: California State University, Bakersfield is committed to Equal Employment Opportunity. Applicants will be considered without regard to gender, race, age, color, religion, national origin, sexual orientation, genetic information, marital status, disability or covered veteran status.

Advertised: Oct 04 2024 Pacific Daylight Time

Applications close: Oct 25 2024 Pacific Daylight Time