Job Title: Administrative Assistant (Remote) - Comrise : Job Details

Job Title: Administrative Assistant (Remote) Job Num: 29734 Job Category: Clerical/Administrative Job Location: City : Virtual State : TN Country : United States Postal Code : Overview:Summary: Performs departmental or department head administrative support for Director and Sr Director level.Responsibilities:Duties and Responsibilities: Duties include but are not limited to:

• Supports 2-5 leaders and offers up to 25% departmental support, to include maintaining departmental documentation and compiling reports from existing data and records.
• Maintains strictest confidentiality at all times and in all situations
• Utilizes SAP Concur to upload receipts and file expense reports; track and make corrections, if needed, until report is approved for reimbursement.
• Manages multiple Outlook Calendars. Interacts with both internal and external executives, leaders and assistants, as well as consultants and vendor partners.
• Coordinates a variety of complex meetings and use best judgment to prioritize time based on greatest need.
• Coordinate all aspects of domestic and international travel for leaders including air, hotel, ground transportation, parking, etc.
• Schedules and hosts video conferences via Webex/Zoom and manages Conference Center EventProConnect reservations.
• Maintains direct/open communication with higher level management, executives, Company colleagues, and outside contacts.
• Ensures processes are followed, maintained, and follow up as needed to see projects to completion
• Schedules and coordinates candidate interviews and onboarding responsibilities.
• Submits tickets to applicable IT team(s), as needed; corresponds with IT to facilitate necessary action to reach resolution and tracks tickets in ServiceCentral as necessary.
• Prepares meeting agendas/reports/presentations; attends meetings as assigned by leaders and reports on actions.
• Manages Staples and Amazon business accounts for all departmental needs. Maintains copy rooms and inventory as necessary in absence of Office Manager.
• May transcribe scientific protocols, manuscripts, abstracts, and other medical information and correspondence as needed.
• Responsible for space floor management within assigned department including new hire desk setup.
• Provides administrative support including typing, composing and proofreading correspondence, indexing and filing documents.
• Participates in and assists with arranging educational activities and programs where appropriate.
• Actively engages with the administrative community, including attending monthly meetings, events and professional development opportunities.

Qualifications:Minimum Education Required:Associate's DegreeExperience may be substituted for educationPreferred Education:Associate's DegreeExperience1+ yearsOther preferred experience (list):5+ yearsEducation may be substituted for partial experience7+ yearsPreferred Relevant Experience:3+ yearsPhysical & Mental Demands and Working Conditions:

• The physical demands described here are representative of those that must be met by a colleague to successfully perform the essential functions of the job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
• Ability to read, write and speak English. Requires prolonged sitting, some bending, stooping, and stretching. Requires eye-hand coordination and manual dexterity sufficient to operate a keyboard, photocopier, telephone, calculator, and other office equipment. Requires normal range of hearing and eye sight to record, prepare and communicate appropriate reports. Requires lifting papers or boxes up to 25 pounds occasionally. Work is performed in an office environment and involves frequent contact with staff and the public.
• This job description provides a general outline of job responsibilities and requirements and is not intended to be all-inclusive. Job responsibilities and requirements may change at any given time based on organizational and departmental needs. By accepting the offer of employment for this position, colleagues assume the duties as listed in the content of this job description. All updates to job descriptions are maintained electronically for all colleagues to access at any time.