Junior Payroll Accountant - Vaco : Job Details

Client: Non ProfitRole: PermSalary Range: $65,000-$70,000Fully OnsiteLocation: Manhattan NYC (near Penn Station)Excel (Pivot Tables, V-lookups)Essential Duties:PAYROLL:

• Under the supervision of the Director of Payroll, pays employees by the centralized processing of bi-weekly payrolls and issuing paychecks or direct deposits to bank accounts.
• Maintains payroll information/tables/files by directing the collection, calculation, & entering of data.
• Overseeing the maintenance of systems tables and files to ensure accurate & timely payments & reporting.
• Prepares reports and provides payroll information by reviewing/compiling summaries of earnings, direct deposits, federal payroll taxes, garnishments, and other deductions; extracting data from system files and tables for specialized reporting; coordinating with the Director of Payroll.
• Determines the accuracy of payroll information by balancing the payroll accounts and resolving payroll discrepancies; under the supervision of the Director of Payroll, coordinates the payroll interface process to accurately report payroll costs on the general ledger.
• Collaborates with employees and management to communicate various payroll related policies, procedures, laws, standards, and government regulations.
• Assists the Human Resource Department with issues related to withholding, certain employee benefits (e.g. health, life insurance, unemployment, and workers compensation), and other HR or Finance related issues such as job codes under the supervision of the Director of Payroll.
• Provides administrative support, such as but not limited to, correspondence generation, record keeping, file maintenance, and payroll management data entry.

• Accounts payable and receivable: ensures accurate transaction records and performing procedures for accounts payable and receivable for RE portfolio.
• Financial reporting: prepares monthly financial reports under supervision of the Assist Controller of RE.
• Financial record maintenance: maintains financial records to support accounting activities.
• Budget and grant management: works with the grant management team to ensure expenses are properly allocated between RE and grants GLs.
• Audit and reconciliation: assists the Assist Controller of RE with audits and reconciliations.
• Payroll: prepares payroll intercompany entries, documents transactions under supervision of the Director of Payroll.
• Data entry: supports the team with data entry related to clerical and administrative tasks.

• 1-3+ years of payroll experience.
• Bachelor's Degree.
• Excel (Pivot Tables, V-lookups).
• Assist bi-weekly payroll processing (300 employees) not responsible for running it independently.
• Assist with Payroll reporting, ensure compliance, prepare taxes, deductions, and employee benefits.
• Data Management and Reconciliation: resolve discrepancies, and support general ledger payroll entries under the Director of Payroll's supervision.
• Collaborate with HR and employees on payroll-related policies, benefits, and compliance issues, while providing administrative support for payroll data and records.
• Assist with AP/AR for the real estate portfolio, and maintain accurate records.
• Assist with audits, reconciliations, and grant expense allocation, ensuring adherence to budgets and reporting standards.

Vaco values a diverse workplace and strongly encourages women, people of color, LGBTQ+ individuals, people with disabilities, members of ethnic minorities, foreign-born residents, and veterans to apply.