Law Department Document Specialist (LDDS) or LDDS Trainee (NY HELPS) - State of New york : Job Details

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Review Vacancy

Date Posted 12/27/24

Applications Due01/10/25

Vacancy ID176353

* Basics

* Schedule

* Location

* Job Specifics

* Contact

NY HELPYes

AgencyAttorney General, Office of the

TitleLaw Department Document Specialist (LDDS) or LDDS Trainee (NY HELPS)

Occupational CategoryClerical, Secretarial, Office Aide

Salary GradeNS

Bargaining UnitASU - Administrative Services Unit (CSEA)

Salary RangeFrom $35177 to $50884 Annually

Employment Type Full-Time

Appointment Type Permanent

Jurisdictional Class Competitive Class

Travel Percentage 0%

Workweek Mon-Fri

Hours Per Week 37.50

Workday

From 8:30 AM

To 5 PM

Flextime allowed? No

Mandatory overtime? No

Compressed workweek allowed? No

Telecommuting allowed? No

County Oneida

Street Address Office of the New York State Attorney General

Utica State Office Building

City Utica

StateNY

Zip Code13501

Duties Description Learns and applies legal concepts and follows procedures related to the production of legal documents, working independently while also regularly conferring with and following attorney instructions related to document contents and procedural steps.

* Produces neat and timely legal work, including pleadings, correspondence, Orders, Decisions, memoranda, opinions, affidavits/affirmations, jury charges, motions, subpoenas, deposition summaries, and other legal documents.

* Receive incoming telephone calls, transfer calls, and take messages accordingly.

* Receives documents, letters, emails, and faxes, and distribute accordingly.

* Proofreads legal documents for spelling, grammar, and punctuation.

* Scans documents for attorneys.

* Maintains office filing systems and assist attorneys with case file organization and management.

* Assists with data-keeping and the opening and closing of files, following office procedures.

* Creates Excel spreadsheets and keep track of entries.

* Learns and becomes proficient with the NYMatters database to assist in retrieving information and generating reports as necessary.

* Learns and becomes proficient with the Paper Archive Management database to assist with the archiving and retrieval of records.

* Appropriately responds to simple inquiries from the public, whether by phone, email, or in-person.

* Performs other duties and ad hoc tasks as necessary or assigned.

Minimum Qualifications NY HELPS:

This title is part of the New York Hiring for Emergency Limited Placement Statewide Program (NY HELPS).

For the duration of the NY HELPS Program, this title may be filled via a non-competitive appointment, which means no examination is required but all candidates must meet the minimum qualifications of the title for which they apply.

At a future date (within one year of permanent appointment), it is expected employees hired under NY HELPS will have their non-competitive employment status converted to competitive status, without having to compete in an examination. Employees will then be afforded with all of the same rights and privileges of competitive class employees of New York State. While serving permanently in a NY HELPS title, employees may take part in any promotion examination for which they are qualified.

NON-COMPETITIVE QUALIFICATIONS:*

* Law Department Document Specialist (LDDS) (CSEA SG 9, current starting salary $41,399, job rate $50,884):

18 months of experience supporting the work of attorneys, paralegals, and investigative staff by independently producing the legal documents that are required to support judicial actions.

* LDDS Trainee 2 (CSEA NS Equated SG 8, current starting salary $39,215, job rate $48,294):

One year of experience supporting the work of attorneys, paralegals, and investigative staff by independently producing the legal documents that are required to support judicial actions.

* LDDS Trainee 1 (CSEA NS Equated SG 6, current starting salary $35,177, job rate $43,521):

There are no minimum education or experience requirements.

* The selected candidate must pass a keyboarding test that demonstrates the ability to enter text at a rate of at least 30 words per minute with at least 96% accuracy. If appointed at the traineeship level, you will need to complete the required coursework to advance to the full LDDS SG-9.

OTHER WAYS TO QUALIFY:

Reachable on the Department of Civil Service Eligible list for Office Assistant 1 - Keyboarding.

OR

Eligible for a lateral transfer or eligible for transfer under Section 70.1 of the Civil Service Law by having one year of permanent competitive service in an appropriate title. To determine if your current Civil Service title is eligible for transfer to this title, visit the Career Mobility GOT-IT website.

OR

55 B/C: This position is eligible for 55b/c appointment, and candidates with 55b/c eligibility are encouraged to apply. To be eligible for a 55b/c appointment, candidate must be currently enrolled in the Civil Service 55b/c program and must meet the minimum qualifications listed above.

* LDDS Trainee 1 (CSEA NS Equated SG 6, current starting salary $35,177, job rate $43,521):

There are no minimum education or experience requirements.

* The selected candidate must pass a keyboarding test that demonstrates the ability to enter text at a rate of at least 30 words per minute with at least 96% accuracy. If appointed at the traineeship level, you will need to complete the required coursework to advance to the full LDDS SG-9.

Positions located in New York City receive an additional $3,400 downstate adjustment location pay annually.

OTHER WAYS TO QUALIFY:

Reachable on the Department of Civil Service Eligible list for Office Assistant 1 - Keyboarding.

OR

Eligible for a lateral transfer or eligible for transfer under Section 70.1 of the Civil Service Law by having one year of permanent competitive service in an appropriate title. To determine if your current Civil Service title is eligible for transfer to this title, visit the Career Mobility GOT-IT website.

OR

55 B/C: This position is eligible for 55b/c appointment, and candidates with 55b/c eligibility are encouraged to apply. To be eligible for a 55b/c appointment, candidate must be currently enrolled in the Civil Service 55b/c program and must meet the minimum qualifications listed above.

Additional Comments Careers with the State offer multiple benefits including paid vacation leave (13+ days per year), sick leave, paid State holidays off, health insurance including vision & dental, entry into the NYS retirement (pension) system, education and training, eligibility for public student loan forgiveness, and job stability with promotional opportunities. Workplace flexibilities include multiple options for employees including telecommuting (up to two days per week) and alternative work schedules.

The agency's hours of operation are Monday through Friday, between 8:30 am and 5:00 pm (37.5 hours/week). Scheduling determinations are dependent upon the needs of the Bureau and will be communicated during interviews.

Some positions may require additional credentials or a background check to verify your identity.

Name Human Resources Management Bureau

Telephone (518)###-####

Fax (518)###-####

Email Address [email protected]

Address

Street Office of the New York State Attorney General

The Capitol

City Albany

State NY

Zip Code 12224

Notes on ApplyingIn your submission, you must provide sufficient information to determine from your resume and/or cover letter that you meet the minimum qualifications stated above. If a certificate or degree is required to demonstrate that you meet the minimum qualifications, you must provide proof that you hold the required certificate or degree. To apply, please send your resume, cover letter, and a copy of your degree/transcript (if applicable) to [email protected]. Be sure to include the Vacancy # and Title of the position in the subject heading of your email.

For more information about the OAG, please visit our website: www.ag.ny.gov.

Candidates from diverse backgrounds are encouraged to apply.

The OAG is an equal opportunity employer and is committed to workplace diversity.