Law Firm Conflicts Analyst and Records Manager - Hire Counsel : Job Details

Our client, an elite, national law firm, is searching for a Conflicts Analyst and Records Manager (hybrid, flexible, one to three [1-3] days onsite) for its Los Angeles, San Francisco, or Washington, D.C. office to be the subject matter expert for the Firm's governance program, partnering with legal support, operations, and technology teams to ensure compliance with Firm policies and client outside counsel guidelines. This person hired for this position will be a core member of the Governance team and is responsible for driving governance processes and technology (e.g., conflicts checks, new matter intake, ethical walls, records management, outside counsel guidelines, and audit letters). The Governance Analyst is part of the Information Security and Governance (ISG) department and has significant interactions with partners, clients, and other departments within the Firm.

Salary: $71,000-$92,000

Job Functions:

• Provide subject matter expertise to the governance program, including conflicts checks, new matter intake, ethical walls, records management, outside counsel guidelines, and audit letters
• Conduct conflicts checks for new client/matters, pitches, prospective attorneys, and professionals
• Prepare and analyze conflicts reports to identify potential conflicts issues
• Communicate potential conflicts issues to attorneys and other interested parties; assist with conflicts resolution
• Document and maintain matter lifecycle data in Intapp, 3E, and other systems
• Process new matter intakes and provide administrative support for the intake review process
• Analyze and review engagement letters and conflict waivers; evaluate the need for ethical walls
• Set up ethical walls in billing and document management systems; draft and circulate ethical screening memoranda Firmwide
• Monitor and maintain ethical screens (e.g. add additional screened employees to ethical wall; disable ethical wall, etc.)
• Process administrative records requests (e.g. file retrieval, transfers, etc.) from clients and other departments
• Drive both the outside counsel guideline review process and the audit letter review process (e.g. drafting responses, tracking deadlines, liaising with partners for review and approval)
• Advise attorneys and professionals on the Firm's governance related policies and procedures (e.g. conflicts, new matter intake, and records retention)
• Collect, analyze, and prepare reports required for senior management, auditors, and other relevant stakeholders
• Participate in risk and compliance initiatives and other related duties as assigned

Tools:

• Proficiency with Microsoft Office Word, Excel, and PowerPoint is desired
• Proficiency with records, intake, and secure file transfer systems (e.g. 3E, Intapp, FileTrail, Varonis, Kiteworks) is desired
• Proficiency with conflicts database systems (e.g. 3E, Intapp, Aderant, Legal Key) is required
• Familiarity with Microsoft 365 (e.g., Microsoft SharePoint, Teams, and OneDrive) and document management systems is desired

Minimum Job Qualifications:

• High school diploma or GED required
• Bachelor's degree preferred, advanced degree a plus
• 3+ years law firm conflicts, governance, or records experience
• Excellent attention to detail, critical thinking, and analytical skills
• Ability to work proactively and efficiently in a fast-paced environment, interacting professionally with others
• Dedicated to excellent customer service
• Ability to communicate effectively, verbally and in writing
• Ability to follow directions and collaborate effectively with a team
• Familiarity with project management principals and methodologies

PHYSICAL DEMANDS:

Writing, typing, reading, speaking, hearing, seeing, sitting, bending, reaching, lifting up to 25 lbs.

WORKING CONDITIONS:

• Quiet office environment in a high-rise building, seated the majority of the time

Candidates may apply to this position on LinkedIn, on the Hire Counsel website, or by direct e-mail to [email protected]. We at Hire Counsel cannot promise that a particular candidate will get the job or an interview, but we can promise that we will review all submitted resumes.

About Hire Counsel

Hire Counsel is an agile legal talent agency. We build connections between legal professionals and our clients, some of the nation's largest law firms and legal departments (and some of the smallest). By connecting good lawyers with our clients, we help attorneys find a permanent home. We also provide individuals with the option to work on contract (temporary) assignments to aid their stability as they proceed with their job searches. Hire Counsel holds all resumes in the strictest confidence.