Learning Community Operations Specialist - Birmingham City Schools : Job Details

Administrative - Position - Other, please specify Job Number 230####### Start Date Open Date 01/11/2024 Closing Date JOB DESCRIPTION: Birmingham City Schools is implementing a new model of school support, innovation, and transformation with the creation of Learning Community Operations Specialists. While the Learning Community Operations Specialist works closely with and reports to a designated Instructional Superintendent, he/she will also work cross functionally with Finance, Operations, Human Resource and take ownershipof all non-academic areas of learning community-based administration. This will provide principals within a learning community one point-of-contact for all operational needs/requests and will provide Instructional Superintendents the opportunity to support school leaders and the school's instructional program versus operational matters that has historically dominated their time.DUTIES AND RESPONSIBILITIES:Leadership

• Oversee, manage, and coordinate all operational functions of the learning network excluding discipline
• Serve as a key member of the Instructional Superintendent's Leadership Team
• Functions as a problem solver and a liaison between schools and the district in all nonacademic matters

Systems Design

• Create and improve systems for all operational aspects of the learning community and the school (technology, maintenance, calendar, procurement, front office management/customer service, student files/enrollment, communication, building use, operational emergencies, personnel matters etc.)
• Think strategically, anticipate problems and implement solutions around systems for all aspects of operations

Relationship Management

• Support all school front offices to become stakeholder responsive and to provide first-rate customer service
• Manage all day-to-day operations of the learning network office
• Manage relationships with custodial services and facility support staff
• Manage relationships with finance and procurement staff
• Manage relationships with HR and employee relations staff

Operations

• Ensure the creation and/or maintenance of systems and procedures to increase the efficiency of operations in the learning community and the schools within the learning community
• Design and oversee quarterly scheduling process
• Coordinate set-up for all state-mandated testing, with school testing coordinators and with guidance from the Executive Director of Assessment

Finance/Procurement

• Work with facility/operations manager to provide schools regular status updates of requests
• Immediately troubleshoot problems that may arise
• Ensure proper functioning and maintenance of the heating, electrical, plumbing, roofing, and other building systems in collaboration with district operations staff
• Coordinate and uphold building safety systems in case of fire, lockdown, or other emergencies
• Design and oversee tracking systems of all school property including copiers, computers, fax machines, furniture, etc.

Human Resources

• Works as a liaison with HR to fill school-based vacancies
• Works as an agent of HR to investigate allegations of corporal punishment, abuse, or allegations of unprofessional conduct of employees

Instructional Superintendent and Principal Support

• Assist the Instructional Superintendent with troubleshooting, planning visits to the school, etc.
• Complete projects as directed by the Instructional Superintendent or Principal

Perform other duties as assigned.QUALIFICATIONS:A. Required Qualifications:

• BA required; (education, business, management or a related area)
• 3 years of administrative support experience
• Must have expert skills in Excel and other data base applications
• Must have strong attention to detail and demonstrate a commitment to accuracy
• Manages time and priorities to accomplish multiple vital tasks in a limited time frame
• A growth-mindset focused on learning and continually improving
• Maintains a strong customer service mindset

B. Desired Qualifications:

• Master's degree in business/management with project management training
• Education sector experience
• Knowledge of student/school/district databases systems (i.e. PowerSchool, Chalkable, SchoolDude, NextGen etc

C. Special Requirements:

• Excellent writing and outstanding organizational and planning abilities
• Strong ability to work effectively with individuals and groups
• Strong desire to serve as a team player
• Possession of problem solving and conflict resolution skills

*SUCH ALTERNATIVES TO THE ABOVE QUALIFICATIONS AS THE BOARD MAY REQUIRE.Duty Days 240 Reports To Instructional Superintendent Salary Range: From/To Certified Salary Schedule 26 $58,607 - $118,119 Job Attachment View Attachment