Leasing Coordinator - Empire State Realty Trust : Job Details

COMPANY SUMMARYEmpire State Realty Trust, Inc. (NYSE: ESRT) is a NYC-focused REIT that owns and operates a portfolio of modernized, amenitized, and well-located office, retail, and multifamily assets and the Observatory deck attraction in ESRT's flagship Empire State Building - the World's Most Famous Building . The Company is the recognized leader in energy efficiency and indoor environmental quality. As of March 31, 2024, ESRT's portfolio is comprised of approximately 8.6 million rentable square feet of office space, 0.7 million rentable square feet of retail space and 727 residential units. More information about Empire State Realty Trust can be found at esrtreit.com and by following ESRT on Facebook, Instagram, TikTok, X, and LinkedIn.The dedicated team at ESRT is a collection of diverse individuals with a shared passion for excellence and a keen eye toward future growth. Headquartered in New York City, we harness the energy of the city in everything we do. We care for one another, work hard, and have a lot of fun doing it! We are Certified™ as a Great Place to Work® by the global authority, Great Place to Work®, on workplace culture, employee experience, and leadership behaviors. We prioritize and invest in the health and wellness of employees to attract, develop, and retain top-tier talent. ESRT values continuous employee development and encourages colleagues to excel in their roles and adapt to emerging business needs. From our crown jewel, The Empire State Building, to incredible buildings modernized for the 21st century, to outstanding customer service, and our decade-long leadership position in sustainability and energy efficient portfolio that is 100% fully powered by renewable wind electricity, we take pride in our work. ESRT seeks an equally passionate colleague to join the team, understand the vision and help achieve that vision.POSITION SUMMARYThe Leasing Coordinator will work directly with and support the Chief Counsel, Real Estate, Real Estate Litigation Counsel and the Senior Real Estate Paralegal in handling a variety of legal aspects for real estate matters, including leasing, acquisitions, dispositions, financing, construction, operational, litigation, insurance and property tax matters.RESPONSIBILITIESCoordinate the lease signing process, sublease consent process, and related approvals from other departments within the company.Draft basic legal documents related to leasing and commercial real estate matters.Review and provide abstracts of leases, memoranda and summaries regarding economic terms, landlord and tenant rights, remedies and/or obligations, critical dates.Provide status of all matters as requested.Update templates and form notices and agreements as needed.Provide support, track, and report as needed on leasing matters, real estate transactions (e.g., acquisitions, financings, etc.), litigation, insurance and tax matters.Assist with updates of standard operating procedures for all leasing related activities.Organize/file legal documents.Coordinate with Chief Counsel, Real Estate and Senior Real Estate Paralegal regarding follow up to complete outstanding matters.Assist in invoice processing through BrightFlag and Yardi platforms.Participate in monthly collection call meetings for tenant accounts across portfolio.Maintain agenda of action items and diligently follow up with internal departments and outside counsel to resolve open projects.Additional responsibilities as directed.WHAT SUCCESS LOOKS LIKEPositive attitude and willingness to follow guidelines and protocols.Takes ownership of work.Shows high level of professionalism and respect to colleagues.Is detail oriented and able to manage high volume of matters with accuracy and efficiency.Possesses strong organizational and communication skills.Has knowledge of real estate law and procedures.Eager to learn new matters, values importance of learning and improvement, recognizes importance of procedural and administrative tasks.Displays flexible approach to problem-solving.Ability to work collaboratively with multiple parties, including attorneys, real estate brokers and tenants.REQUIRED SKILLS / ABILITIESThree (3) + years' legal experience in real estate highly desirable.Must have ability to work in fast-paced environment with precision.Organizational and analytical skills, with a customer service orientation.Detail-oriented with an ingrained dedication to integrity of work product.Interpersonal, written and verbal communication skills.Commitment to professionalism, efficiency and personal growth.Time management skills and ability to prioritize multiple projects.Grammar, spelling, and proofreading skills.Microsoft Office skills (Word, Excel, Outlook).Willing to work after normal business hours when necessary.Enthusiastic with positive attitude.EDUCATION & EXPERIENCEBachelor's degree in a related field.PHYSICAL REQUIREMENTSProlonged periods of sitting at a desk and working on a computerMust be able to lift up to 15 pounds at timesWHAT YOU CAN EXPECTAt ESRT, like our tenants, our employees come from everywhere. We foster a richly diverse work environment that captures top talent and cultivates the best ideas. By focusing on inclusion and celebrating our differences, we create even greater value - in business practices, relationships, and employee engagement. As an Equal Opportunity Employer, we are committed to maintaining a diverse, inclusive and equitable work environment where our employees can thrive. In addition, ESRT employees embody our Company Culture & Success Factors:Adaptable- you are a self-starter who's able to quickly digest and execute new processes to work both collaboratively and independentlyDynamic- you are solutions-oriented, aim to improve processes and implement efficiency, and offer insightful feedback to improve ESRTDependable- you take a strong sense of ownership and accountability over your workPassionate- you keep up with industry trends and are excited about the potential to propel the industry forward with a roll-up-your-sleeves attitudeCurious- you consistently look for new ways to work smarter, not just harderEthical- you treat others with respect, and embrace and contribute to a culture of diversity and inclusionPositive- you possess a service-oriented attitude with excellent follow throughBENEFITSCompetitive base salary and bonusHealth/Dental/Vision insuranceCompany sponsored Life, AD&D, STD (with Salary Continuation), and LTD InsuranceVoluntary Enhanced LTD ProgramVoluntary Hospital, Accident, and Cancer Programs401(k) with 100% match up to 5%Paid parental leavePre-tax transit accountsEmployee Assistance Program for emotional, financial, and legal supportWELL-BEINGGenerous paid time offFlex remote work timeFlex Summer FridaysEmployee engagement programsVolunteer time offContinuing educationComplimentary Empire State Building Observatory accessComplimentary gym membership and other wellness benefitsEmployee Discount Programs$65,000 - $75,000 a yearSalary is based on several factors including but not limited to education, work experience, job location, size of property where applicable, and/or certifications. In addition to your base salary, ESRT provides discretionary annual bonuses.ESRT is an affirmative action and equal opportunity employer and is committed to providing a workplace free from harassment and discrimination. We celebrate the unique differences of our employees because they drive curiosity, innovation, and the success of our business. We do not discriminate on the basis of race, religion, color, creed, national origin, sex, sexual orientation, gender identity or expression, age, marital status, veteran status, disability status, pregnancy, parental status, caregiver status, genetic information, political affiliation, or any other status protected by the laws or regulations in the locations where we operate. This policy applies to all aspects of employment, including hiring, promotion, demotion, compensation, training, working conditions, transfer, job assignments, benefits, layoff, and termination. Accommodations are available for applicants with disabilities