Legal Administrative Assistant - The Murphy Law Firm : Job Details

Description We're seeking a sharp legal assistant for our busy law firm who can help our attorneys and paralegals assist our clients and keep the office running smoothly. You'll work with the team to prepare a variety of legal documents, and handle office correspondence like answering emails and phone calls, scheduling meetings and travel, and reminding the team of upcoming deadlines. If you're an excellent multitasker who thrives in a fast-paced environment, we want to hear from you! Responsibilities •Handle office correspondence and administrative tasks such as responding to emails, phone calls, communicating with opposing attorney offices, Binder prep, picking up the mail, preparing welcome boxes, keeping attorney's abreast of their scheduled court appearances as far as ensuring zoom links are calendared if appearances are on zoom, open and close files, reminding the team of upcoming deadlines •Undertake other duties as needed to ensure the firm operates efficientlyOpen and close client files •Filing for case files •Help with the mail •Filing legal documents with the Courts •Send welcome packets to new clients when asked •Update client information in our case management system •Send appropriate cards/gifts to current clients; and •Other tasks as assigned •This position is a mix of working in the office and running errands, and we anticipate that this position will begin at approximately 35-40 hours/week and has the potential to become full-time. •We are a small but fully staffed law firm with three Attorneys, a case manager, three paralegals, a client impression expert, two directors of client engagement, and a billing specialist. As the Legal Office Assistant, you are here to be the go-to person for office assistance. •Assist with the creation of various litigation documents, including pleadings, motions, subpoenas, affidavits, contracts, and briefs for case preparation, and proofread documents a needed •Ensure client billing is processed properly using daily time records with assistance from the accounting department •Arrange travel, schedule meetings and appointments for the team, such as depositions, and coordinate with outside vendors for events •Undertake other duties as needed to ensure the firm operates efficiently Qualifications •Must be a resident of the Upper Marlboro area in Prince George's County, Maryland •Must be detail-oriented •Must be patient •Must be punctual •Must be a notary •Must not get flustered when the day does not go the way you were expecting •Must be willing to learn software applications •Must be familiar with mail practices •Must be willing to drop everything and file documents with the Courts •Must be willing to drop everything and run unexpected errands •Must be willing to act as the backup to our Legal Intake Specialist, when necessary •Must have a valid driver's license •Must have a reliable vehicle •Must have valid automobile insurance that includes medical coverage for yourself and others involved in a vehicle accident while you are working •Must be familiar with Google Drive and G-Suite products Preferences •Family law experience is highly desired We want to see you set goals and look forward to seeing you eclipse them. We want to assist and encourage you to excel in both your professional and personal targeted life dreams. Come join us! •Comfortable working with all Microsoft Office products •Ability to work effectively in a fast-paced environment and meet deadlines with quick turnaround times •1-2 years of prior experience in a law firm environment as a secretary or administrative assistant •Associate's degree, or some college is preferred; high school diploma or equivalent is necessary •Candidates must have worked with legal software, case management, and docketing programs