Legal Administrative Assistant - gategroup : Job Details

About us

Gate Gourmet, a gategroup company, is the world's largest independent provider of catering and provisioning services for the airline industry. For the past 70 years, we have served over 250 carriers in more than 30 countries. Gate Gourmet combines culinary expertise with the highest standards of food safety and production to deliver delicious, healthy, and affordable meals to over 270 million travelers around the globe.

Job Summary

This position provides administrative and paralegal support to the General Counsel, gategroup, North America.

Main Duties and Responsibilities:

• Supports matter management system and intake of legal matters
• Reviews and processes law firm invoices, and prepares monthly financial reports
• Performs clerical duties such as filing, copying, and collating documents
• Answers telephone calls and responds to general inquiries for the Legal Department
• Screens and routes mail and correspondence for legal department
• Arranges meetings and department events
• Arranges travel plans and itineraries
• Manages documents, including litigation files, contracts, and corporate books
• Assists In-House Corporate Counsel and Paralegals with preparation of legal documents, such as filings, reports, and other documentation
• Develop processes to enhance and build Legal Department efficiencies
• Supports In-House Counsel and Paralegals on discovery requests, subpoenas, or other similar inquiries
• Performs research with guidance from Legal team members
• Assists In-House Corporate Counsel by reviewing and editing templates and agreements entered into by or on behalf of gategroup entities
• Other duties assigned by the General Counsel

Qualifications

Education:

• Bachelor's Degree

Work Experience:

• 2-4 years of previous administrative assistant work experience, preferably in a law firm or corporate legal department

Job Skills:

• Team player with excellent organizational skills
• Strong research skills
• Ability to work independently and manage time effectively in an active, fast-paced corporate environment
• Ability to prioritize and handle multiple competing tasks among variety of business functions
• Ability to use judgment, tact, and discretion
• Ability to maintain records, and prepare reports and correspondence
• Ability to solve practical problems
• Ability to synthesize complex and diverse information
• Attention to detail
• Demonstrated focus on conflict resolution and confidentiality
• Dependability as a member of a small, cohesive team
• Strong interpersonal skills and ability to work well with cross-functional teams
• Strong PC skills including MS Word, Excel, SharePoint and PowerPoint
• Ability to write effectively and informatively

Technical Skills: (Certification, Licenses, and Registration)

• Paralegal Certificate Preferred

Language / Communication Skills:

• Team player with excellent organizational skills
• Strong research skills
• Ability to work independently and manage time effectively in an active, fast-paced corporate environment
• Ability to use judgment, tact, and discretion
• Ability to quickly assimilate oral and written data, analyze facts and draw logical conclusions
• Ability to maintain records, and prepare reports and correspondence
• Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists
• Ability to synthesize complex and diverse information
• Attention to detail
• Demonstrated focus on conflict resolution and confidentiality
• Dependability as member of smlall, cohesive team
• Strong interpersonal skills and ability to work well with cross-functional teams
• Strong PC skills including MS Word, Excel, SharePoint and PowerPoint
• Ability to write effectively and informatively
• Ability to effectively present information and respond to questions from a variety of sources

Job Dimensions

Geographic Responsibility: US

Type of Employment: Full-time

Exemption Classification: Exempt

Travel %: 10%

Work Environment / Requirements of the Job: Front Office, also required to be on the Ops Floor

Gategroup Competencies Required to be Successful in the Job:

• Thinking – Information Search and analysis & problem resolution skills
• Engaging – Understanding others, Team Leadership and Developing People
• Inspiring – Influencing and building relationships, Motivating and Inspiring, Communicating effectively
• Achieving – Delivering business results under pressure, Championing Performance Improvement and Customer Focus

Demonstrated Values to be Successful in the Position

Employees at gategroup are expected to live our Values of Excellence, Integrity, Passion and Accountability. To demonstrate these Values, we expect to observe the following from everyone:

• We treat each other with respect and we act with integrity
• We communicate and keep each other informed
• We put our heads together to problem solve and deliver excellence as a team
• We have passion for our work and we pay attention to the little details
• We foster an environment of accountability, take responsibility for our actions and learn from our mistakes
• We do what we say we will do, when we say we are going to do it
• We care about our coworkers, always taking an opportunity to make someone's day better

The above statements are intended to describe the general nature and level of work being performed by the individual(s) assigned to this position. They are not intended to be an exhaustive list of all duties, responsibilities, and skills required. Management reserves the right to modify, add, or remove duties and to assign other duties as necessary. In addition, reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of this position.

gategroup is an equal opportunity employer committed to workforce diversity. All qualified applicants will receive consideration for employment and will not be discriminated against on the basis of race, color, religion, sex, sexual orientation, gender identity, national origin, veteran status, disability status or other category under applicable law.

For further information regarding Equal Employment Opportunity, copy and paste the following URL into your web browser: