Legal Administrative Assistant - InSite Real Estate : Job Details

Ready to build your career at one of the nation's leading real estate development companies? InSite Real Estate is seeking a skilled, Legal Administrative Assistant to join our Legal Team. InSite is a quality-driven, growth-centered real estate development company committed to helping our employees excel through challenging but rewarding projects, competitive benefits, and charting their own career paths.

Who We Are

InSite Real Estate is a nationally recognized commercial real estate development company based in Oak Brook, Illinois. Since our founding in 1988, InSite Real Estate has completed over 650 industrial, office, and retail projects in over 45 states across the nation. Throughout our decades of experience developing, owning, and operating tenant-driven investment property, we have worked on projects ranging from 2,000 SF to 2.6 million SF in size, and $1 million to $250 million in value.

Our commitment to quality, integrity, and the growth of each of our employees makes InSite Real Estate an ideal place to accelerate your career. At InSite, we believe that individual growth and satisfaction lead to company growth, and we are committed to our employees' success and professional development. InSite's fast-paced, collaborative, and fun company culture makes it a great place to work, and as one of the nation's leading real estate development companies, InSite is a financially strong, stable, and reliable employer.

Responsibilities:

• Process check requests for legal invoices, annual report filings and expense reports.
• Prepare operating agreements, management agreements by laws and similar documents.
• Prepare all documents necessary to organize/qualify and keep entities in good standing.
• Obtain tax identification numbers.
• Maintain entity files and entity calendar.
• Enter critical dates for annual reports and litigation matters in SharePoint calendar and update as needed.
• Prepare preliminary drafts of form documents under the supervision of a paralegal including certificates and resolutions, estoppels and SNDAs, and routine transmittals.
• Download, print and organize title documents in DMS.
• Prepare title review matrix for completion by paralegal.
• Prepare and track overnight shipments.
• Maintain Legal Assignment spreadsheet and prepare weekly critical date report/meeting agenda for Legal Team.
• Participate in pool of staff who provide backup for receptionist.

Requirements:

• Proficient in all proprietary and non-proprietary software and systems utilized by the Company; willingness to modify work habits to new methodologies as they are adopted.
• Advanced Microsoft Office skills, especially Word, Excel, and SharePoint.
• Ability to multi-task and prioritize assignments while delivering consistent, quality work product.
• Demonstrate intelligence, good business judgment, and common sense.
• Excellent written and verbal communication skills.
• Proactive and a self-starter in thought and action.
• This is an on-site position, in Oak Brook, Monday-Friday.

Benefits:

• Generous paid vacation and sick time.
• Medical, dental, vision, life, and disability insurance (short and long term).
• 401(k) plan with 5% match and immediate vesting.
• Voluntary benefit offerings: critical illness, accident insurance, hospital stay and pet insurance.
• Flexible spending accounts including dependent care.
• Opportunities to increase earnings through our annual incentive bonus.
• Fitness center on-site & discount membership to Lifetime Oakbrook.
• Company-paid cell phone.
• Personal financial planning services.
• Weekly ice cream during the summer.
• Fun company activities.
• Exciting and collaborative culture.
• Limitless opportunities for professional growth.