Legal Administrative Assistant to Managing Partner - Ellen Freeman Immigration Law Group, PLLC : Job Details

About Us:

Ellen Freeman Immigration Law Group is led by Attorney Ellen Freeman who brings 25 years of experience in employment-based immigration solutions. The firm services corporate clients and NGOs in a wide variety of industries with a focus on pharma, biotech, engineering, supply chain management, AI, manufacturing, energy, academia, healthcare, hospitality, and the arts. Since its formation in March of 2019, our firm has been recognized as one of the Best Law Firms in America.

As a leader in her field, Ellen is a frequent speaker and writer on topics of employment-based immigration. Ellen is viewed by her peers as a mentor and authority in the field of business immigration law. Ellen has been recognized by Best Lawyers in America, listed as a Thought Leader in Who's Who in Corporate Immigration, and she is AV-Preeminent rated by Martindale-Hubbell. Ellen's reputation as a leader in the field of employment-based immigration is built on excellence, perseverance, kindness, honesty, and hard work. As an employee of the firm, you will be expected to embody the firm's core values. We treat every client with the utmost respect, empathy, kindness, and dedication. While small in size, our firm competes with the largest practices around the country. Your every communication, interaction with clients and co-workers, personal presentation, and work product must communicate our firm's core values.

We think we are a special place—made all the more so by our commitment to repairing the world and improving the lives of our clients and employees, as well as dedicating efforts to enhance our community both in and outside of our workplace. We do so by showing kindness to one another and building trust; engaging in relentless advocacy; always striving for excellence; and practicing intellectual curiosity and growth.

Our Core values are:

1. Repair the World

Improve the lives of our employees, clients, and community at large

2. Demonstrate Kindness

In every interaction

3. Advocate Relentlessly

Persevere so that others can achieve their dreams

4. Strive for Excellence

Produce superior quality work

5. Practice Intellectual Curiosity

Learn and explore the world to improve self and craft

Responsibilities:

As a Legal Secretary/Personal Legal Administrative Assistant/Legal Practice Coordinator, you will be responsible for:

- Creating and communicating invoices and paying bills using QuickBooks Online and Legal Tracker;

- Assisting with ADP Payroll as necessary and reviewing staff time entries;

- Working closely with clients' accounts payables to resolve all invoices and accruals;

- Setting up matters in the internal document management system, profiling documents, and updating internal lists and reminders for corporate clients;

- Interfacing with clients via phone and email to gather information, conduct intake, and coordinate document transfer;

Managing confidential information, including calendars, meetings, speaking engagements;

Corresponding with clients regarding invoices, documents, and instructions, including sharing copies of filed cases with any appropriate redactions;

- Interfacing with outside vendors;

- Printing and assembling cases for filing;

- Creating FedEx mailing labels and coordinating daily pickup with FedEx drivers;

- Updating and creating presentation materials using internal information in Microsoft Power Point, when required; and

- Troubleshooting standard office equipment, as necessary.

Your qualifications:

- Strong attention to detail and precision in carrying out tasks;

- Excellent written and verbal communication skills;

- Keen organizational abilities;

- Excellent time management skills and the ability to track multiple priorities at once;

- Proficiency and familiarity with document management programs, Microsoft Office Suite, QuickBooks Online, Legal billing, iManage or NetDocuments, and other standard office software;

- Ability to take initiative while working independently and as part of a team;

- Interest in immigration policy and related topics;

- Proven ability to meet deadlines; and

- Associate's degree or higher and past experience working in professional services, preferably in a large law firm setting.

Please submit your resume/C.V. and an expression of interest to [email protected].