Legal Assistant- (AM LAW 200 FIRM) - Forrest Solutions : Job Details

Job Description:

Under general supervision, the Legal Administrative Assistant performs a variety of

specialized/complex secretarial and administrative support functions for two or more timekeepers, and performs other work as required.

Responsibilities:

• Support attorneys in the Litigation practice group by maintaining and processing case

information, managing the progression of cases to final disposition, creating electronic files,

preparing, and processing correspondence, memoranda, and other complex legal documents.

• Litigation duties include preparing documents for state and federal court filings, including

discovery requests and responses, letters, pleadings, motions, and documents, as well as e-filing

in various state and federal courts, both trial and appellate.

• Manage calendars and schedule meetings, teleconferences, networking events, and court dates.

• Prepare and draft a variety of legal documents.

• Assist with the new client/matter process, ensuring timely submission of all forms.

• Open, organize, maintain, and close paper and electronic client files and pleading binders.

• Research, prepare, and file legal documents with courts and other agencies under attorney

supervision.

• Handle extensive client contact via phone, email, and in-person.

• Complete and track expense reports, credit card reconciliations, and reimbursements.

• Provide back-up support to the Receptionist.

• Perform other related duties as required.

Requirements:

• Proactive work style with strong analytical skills needed for reading, researching, reviewing,

verifying, and routing correspondence, reports, and legal documents.

• Ability to stay ahead of deadlines, prioritize tasks and projects, and anticipate attorney and client

needs.

• Excellent production skills, capable of producing accurate work when transcribing, formatting,

inputting data, editing, copying, scanning, and transmitting text, data, and graphics.

• Strong written and verbal communication skills with proficiency in grammar and spelling.

• Exceptional client service skills with a proven record of building effective relationships with

internal and external clients.

Qualifying Experience:

• Bachelor's degree or equivalent experience.

• 3+ years of experience in administrative support in the legal or professional services sector,

including experience supporting litigation practices.

• Familiar with NY and NJ Court Systems and e-filing.

• Proficiency in Microsoft Office Suite (Outlook, Word, Excel and PowerPoint), Internet research

skills, document management systems, and attorney time entry software.