Legal Practice Assistant - Buchanan Ingersoll and Rooney PC : Job Details

Legal Practice Assistant Buchanan Ingersoll & Rooney is a national law firm with a proven reputation for providing progressive, industry-leading legal, business, regulatory and government relations advice to our regional, national and international clients. We are currently searching for a Practice Assistant for our Long-Term Care Practice Group in our Princeton, NJ office. This position is responsible for providing support to a core group of Associates and Staff Attorneys and ensuring excellent customer service in a fast-paced legal environment. This is a visible role within the practice group and will manage a high level of responsibilities. Key attributes include sensitivity to detail, ability to successfully function with multiple priorities and the ability to problem-solve and anticipate issues/problems. Essential Duties and Responsibilities:

• Calendaring, including docketing court deadlines and events, scheduling depositions (virtual and in-person) and scheduling conference calls/video conferences with accuracy and timeliness.
• Coordinate travel arrangements.
• Create and submit expense reports using Firm's accounting system (Concur).
• Maintain contacts using the Firm's marketing CRM system.
• Assist in profiling emails using the Firm's electronic document management system (NetDocs).
• Set up shell documents using templates.
• Open new client and new matter files using Firm software, as needed.
• Work as a team with other Associate Coordinators and Practice Assistants to provide coverage for PTO and leaves.
• Other duties as assigned.

Required Education/Experience:

• A minimum of three years of experience in a professional service environment, preferably in a law firm.
• High school diploma required. College degree a plus.
• Litigation experience, required.
• Prior use of document management systems.
• Knowledge of e-filing procedures for the state of New Jersey, preferred.
• Possesses a high technical savviness.
• Proficient in Microsoft Office Suite (Word, Outlook, Excel).
• Ability to organize and prioritize workload and to work in a fast-paced environment.
• Excellent written and verbal communication skills.
• Ability to understand and apply policies, procedures, formats and specialized terminology.
• Knowledge of medical terminology, preferred.
• Ability to professionally interact with clients, staff and other professionals.
• Proven work ethic.
• Ability to problem-solve and anticipate issues/problems.
• Ability to work overtime, as needed.

Why should you work at Buchanan? Buchanan offers an outstanding benefits package that includes:

• Hybrid schedule
• Competitive salary and generous Paid Time Off
• Insurance - Medical, Vision, and Dental
• 401K Program
• WorkWell wellness program, including free use of the Calm App
• Caregiving assistance with Bright Horizons (child, elder, and pet care)
• Subscription to LinkedIn Learning

We are an Equal Opportunity Employer Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information. 41 CFR 60-1.35(c)