Legal Secretary - Matura Farrington : Job Details

Are you a highly skilled Legal Secretary looking for an exciting opportunity in a dynamic and collaborative law firm? We are seeking a proactive, detail-oriented professional to join a premier law firm in their New York City office. You will support Real Estate attorneys and timekeepers with a wide range of secretarial and administrative responsibilities. If you thrive in a fast-paced environment and have a passion for delivering exceptional client service, we want to hear from you!

About the Role:

As a Legal Secretary, you'll play a key role in ensuring the seamless operation of our legal team. You'll leverage your expertise to manage complex legal documents, coordinate meetings, handle billing tasks, and support attorneys with practice-specific needs. This position requires multitasking, strong organizational skills, and a commitment to excellence.

Key Responsibilities:

• Perform general secretarial duties, including drafting and proofreading correspondence and legal documents.
• Coordinate meetings, appointments, and travel arrangements.
• Assist with closings by managing reviews, signature packets, and document finalization.
• Provide exceptional client relationship management and support.
• Prepare, file, and maintain corporate documentation and attorney files.
• Ensure client intake processes adhere to conflict procedures.
• Oversee administrative tasks such as expense reporting, timesheets, and billing correspondence.
• Mentor junior staff and new employees, fostering a collaborative work environment.
• Utilize advanced technology tools, including Adobe, MS Word, Excel, DocuSign, and workflow systems.
• Act as a notary public for firm business, as needed.

What We're Looking For:

• 3-5+ years in a law firm environment (strongly preferred).
• Transactional experience
• High school diploma or equivalent; college degree preferred.
• Typing speed of at least 70 wpm with high accuracy.
• Advanced proficiency in legal and office software.
• Strong proofreading, grammar, and communication skills.
• Ability to manage multiple priorities under pressure.
• Availability to work core business hours with flexibility for overtime.
• Proven ability to adapt to evolving business demands.

Why Apply?

The firm prides itself on fostering a collaborative and professional work environment. You'll collaborate with talented professionals who are committed to delivering top-tier legal services and fostering a culture of excellence.

• If you're ready to bring your expertise and enthusiasm to the team, apply now!