Business Operations Specialist - Arizona State University : Job Details

Department Statement:Job Profile:Administrative Operations Specialist 2Job Family:Administrative OperationsTime Type:Full timeMax Pay - Depends on experience:$55,000.00 USD AnnualJob Description:ASU FIDM, in the Herberger Institute for Design and the Arts at Arizona State University is seeking a highly motivated Business Operations Specialist who demonstrates independent judgment and problem-solving skills. This position interacts with staff, faculty, and administrators at all levels of ASU and should exhibit strong abilities to manage multiple tasks. This position will assist with coordinating the business operations functions in accordance with established goals, priorities, time limitations, and funding limitations. These functions include basic accounting, payroll, staffing, and other functions as designated.Essential Duties:

• Processes payroll transactions for new and existing, student workers, teaching/research assistants/associates, etc. which may include processing offer letters, submitting new hire personnel transaction requests, renewals, and terminations and other adjustments.
• Processes student worker searches, hiring, and terminations.
• Serves as the Department Time Administrator to ensure accurate timely reporting.
• Provide employees with information regarding how to properly report their time. Reconcile biweekly payroll.
• Acts as a department PCard holder, making purchases on behalf of ASU FIDM and using Workday to reconcile purchases.
• Maintains approval process for all ASU FIDM purchases and prepares back up documentation as required.
• Serves as backup to the Business Operations Manager reviewing and approval all travel requests and reports.
• Prepares Purchase Requisitions for ASU FIDM and handling receiving.
• Reconciles all expenditures against budgets monthly.
• Maintains and manages retention of appropriate electronic personnel and financial records based on ASU, state and federal guidelines.
• Assists with other special projects, reports and duties as assigned

Desired Qualifications:

• Experience in business operations and financial services within a higher education environment.
• Experience exercising judgement, making decisions, setting priorities, interpreting policies and procedures, working independently and communicating effectively.
• Experience in working effectively in a fast-paced dynamic environment subject to quickly changing priorities and potentially conflicting deadlines.
• Experience in effective verbal and written communication skills. Ability to coordinate activities and establish priorities.
• Experience in being organized and detail-oriented, including the ability to prioritize and manage multiple tasks.
• Demonstrated knowledge of accounting, human resources, forecasting and budgeting practices and principles.
• Demonstrated knowledge of procedures, methods and forms associated with automated accounting systems.
• Experience in preparing detailed financial information for a variety of constituencies and using financial reporting systems.
• Demonstrated knowledge of financial controls, purchasing best practices, and other ASU policies and procedures.
• Demonstrated knowledge of PC based software for spreadsheet (Excel), database, word processing (Word), and Outlook
• Experience in use of automated/computer and university systems: Workday, Concur, and AdobeSign

Working Environment:

• Activities are performed in an environmentally controlled office setting subject to extended periods of sitting, keyboarding and manipulating a computer mouse.
• Regular activities require ability to quickly change priorities which may include and/or are subject to resolutions of conflicts.
• Ability to clearly communicate to perform essential functions.
• Regular use of standard office equipment including, but not limited to computer workstation / laptop (keyboard, monitor, mouse), printer, copier, and telephone.

Minimum Qualifications:Bachelor's degree and three (3) years of experience appropriate to the area of assignment/field; OR, Any equivalent combination of experience and/or training from which comparable knowledge, skills and abilities have been achieved.Driving Requirement:Driving is not required for this position.Location:FUSION ON FIRSTFunding:No Federal FundingInstructions to ApplyCurrent Employees and Students should apply directly within Workday using the Jobs Hub. Use this link and log in using SSO:To be considered, your application must include all of the following attachments:

• Cover letter
• Resume/CV

Note: Multiple documents can be submitted into the attachment box. Alternatively, merge all documents into one PDF for submission.Please include all employment information in month/year format (e.g., 6/88 to 8/94), job title, job duties and name of employer for each position. Resume should clearly illustrate how prior knowledge and experience meets the Minimum and Desired qualifications of this position. NOTE: GA and Intern positions are counted as .5 for job experience (ie. 1 year equals 6 months experience equivalency). Only electronic applications are accepted for this position.Need help finding the right job?We can recommend jobs specifically for you! Create a custom Job Alert by selecting criteria that suit your career interests.Apply before midnight Arizona time:ASU Statement Arizona State University is a new model for American higher education, an unprecedented combination of academic excellence, entrepreneurial energy and broad access. This New American University is a single, unified institution comprising four differentiated campuses positively impacting the economic, social, cultural and environmental health of the communities it serves. Its research is inspired by real world application blurring the boundaries that traditionally separate academic disciplines. ASU serves more than 100,000 students in metropolitan Phoenix, Arizona, the nation's fifth largest city. ASU champions intellectual and cultural diversity, and welcomes students from all fifty states and more than one hundred nations across the globe. ASU is a tobacco-free university. For details visit Arizona State University is a VEVRAA Federal Contractor and an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other basis protected by law. Notice of Availability of the ASU Annual Security and Fire Safety Report In compliance with federal law, ASU prepares an annual report on campus security and fire safety programs and resources. ASU's Annual Security and Fire Safety Report is available online at You may request a hard copy of the report by contacting the ASU Police Department at 480-###-####. Relocation Assistance - For information about schools, housing child resources, neighborhoods, hospitals, community events, and taxes, visit Employment Verification Statement ASU conducts pre-employment screening which may include verification of work history, academic credentials, licenses, and certifications.Background Check Statement ASU conducts pre-employment screening for all positions which includes a criminal background check, verification of work history, academic credentials, licenses, and certifications. Employment is contingent upon successful passing of the background check.Fingerprint Check StatementThis position is considered safety/security sensitive and will include a fingerprint check. Employment is contingent upon successful passing of the fingerprint check.