Live Event Production Coordinator - LEO Events : Job Details

Job Type Full-timeDescriptionJob title: Production Coordinator Department: ProductionLocation: Chattanooga, TNReports to: VP of Integrated Services or Training & Development Manager Supervises: NoneFLSA Status: Full Time, ExemptMgmt Level: 2Onsite Level: 5Position Summary:The Production Coordinator (PC) is responsible for generating, acquiring, and preparing materials and information for use in the production of programs and events. The PC works closely with client services, creative, digital, and project production leads to build and maintain the production schedule, book travel, and maintain travel schedules, assist in content management, and assures deliverables are being met according to the confirmed timeline. The PC supports the production process by maintaining project documentation for production elements, research, production and client team communications, show books, agendas/schedules, distribution of documents to team members, and logistics. The PC supports production staff with day-to-day needs. This position is a growth position that will train and cross-train in a variety of positions to create a well-rounded producer.Job Responsibilities:•Collaborate with senior team members to develop production timeline•Maintain timeline of deliverables and distribution of materials through email, Dropbox, Asana, and other forms of communication•Maintain meeting notes and contact lists•Acquire permits, insurance certificates, venue materials, and other project administrative documents•Support portions of the production and overall quality of the program, e.g., graphic/content development, coordination and management, script development and supervision, video production coordination, office management, talent coordination, etc.•Ensure adequate client relations and development, including timely recognition of communications•Communicate with production team to identify areas of concern and troubleshoot early in the process•Support scheduling and projects of regular team members•Attend program site surveys and events as needed•Assist production lead with program settlement and recon; maintain and submit accurate invoice tracking grid•Assist and support production staff with day-to-day operations•Co-coordinate with the production event team, freelancers, and interns who provide event operational support to the senior production staff and various project leads•Work flexible hours at timesQualifications:•Bachelor's degree from a four-year college, or equivalent experience•2+ years of event or agency experience•Previous experience in at least one area of specialty, i.e., graphic design, print management, video, stage production, content management, or event coordinationCompetencies:•Demonstrated knowledge of event production•Ability to work unsupervised on small projects•Demonstrated leader among employees and peers•Ability to develop strong negotiating skills and capacity•Creative in thought and actions •Ability to actively anticipate obstacles and create/suggest solutions•Strong written and verbal communication skills•Strong work ethic and thrives in a fast-paced work environment•Motivated self-starter that embraces the opportunity to work independently and tackle other duties as assigned•Ability to handle numerous accounts/projects simultaneously with excellent organizational skills•Ability to self-manage priorities and meet deadlines•Ability to effectively co-manage the project team •Proficient in MS Office Suite, Dropbox, Adobe Acrobat, and other basic softwareEnvironmental Conditions and Physical Demands:Employee required to spend a portion of time remaining in a seated position looking at a computer screen. Employee required to do some standing and walking. Must be able to lift 25 lbs.Company Summary: LEO Events is a woman-owned, owner-operated, award-winning, diverse supplier of the most meaningful and memorable events. Founded in 2012, LEO has consistently showcased fresh and fearless creativity, inventive tactics, and an exceptionally collaborative approach to event design and production. Our increasingly diverse staff of 90+ full-time employees is distributed nationwide with main offices in Memphis, Nashville, and Chattanooga, Tennessee. The biggest brands in business trust us - over and over, year after year - to deliver their most critical messages on the most important occasions. These long-standing client relationships are the truest testament to the quality of our work. We stay active in our communities and strive to make positive contributions everywhere we go. We prioritize diversity in our offices, on our stages, and in our supplier relationships, and we believe representing the world more fully paves the way for better work and a better future.