LOCAL OFFICE ADMINISTRATIVE SPECIALIST - State of Arkansas : Job Details

Position Number: 2210-4281

County: Pulaski

Posting End Date: December 26, 2024

Federal Programs

Join the Arkansas Department of Education where each student is recognized as an individual. Through a cultivation of world-class educators, partnering with communities, and an influx of social supports, Arkansas Department of Education provides multi-level supports that help ensure students will receive a personalized education and develop a life-long love of learning.

Job Duties:

This position will work as a Family Engagement Specialist. The Family Engagement Specialist role is essential to uphold the core mission of providing timely and effective early intervention services to eligible children and their families. The Family Engagement Specialist position plays a key role in ensuring coordination of referrals, intake processes, program eligibility determination, and the development of an Individualized Family Service Plan (IFSP) following the receipt of the referral, in accordance with federal program requirements. This position carries out critical functions that ensure child/family access to services.

Position Information

Class Code: C054C

Grade: GS05

FLSA Status: NON-EXEMPT

Salary Range: $32,405.00 - $51,686.00

Summary

The Local Office Administrative Specialist is responsible for performing administrative Duties, analysis, and may function as a lead worker or working supervisor. This position is governed by state and federal laws and agency/institution policy.

Functions

Researches and analyzes data and prepares reports explaining findings. Assists in developing or revising agency policies based on research findings. Creates and maintains various confidential records, files, and databases requiring a compilation of varied information. Responds to written and oral inquiries, interpreting agency administrative directives, policies, and procedures to ensure consistent application. Provides clerical support to staff, by composing various reports, letters, and correspondence, attends meetings, takes minutes, and answers telephone. Coordinates travel arrangements, maintains staff schedules and calendars, and schedules events. Creates, processes, and recommends revisions in a variety of forms and documents. Processes purchase orders and maintains office supplies and inventory. Produces and develops monthly production reports, statistical reports, or other regularly scheduled reports. Serves as designated computer technical support party to create, update, and maintain various websites. May supervise a small support staff by interviewing, training, assigning, and reviewing work. Performs other duties as assigned.

Dimensions

None

Knowledge, Skills and Abilities

Knowledge of filing and recordkeeping procedures and general office procedures. Knowledge of customer service principles. Knowledge of basic accounting principles. Knowledge of computers and software applications. Ability to compose and edit correspondence, reports, and other documents. Ability to make decisions within prescribed boundaries. Ability to research data and prepare reports and recommendations.

Minimum Qualifications

The formal education equivalent of a high school diploma; plus four years of clerical and administrative experience in the area of assignment. Additional requirements determined by the agency for recruiting purposes require review and approval by the Office of Personnel Management. OTHER JOB RELATED EDUCATION AND/OR EXPERIENCE MAY BE SUBSTITUTED FOR ALL OR PART OF THESE BASIC REQUIREMENTS, EXCEPT FOR CERTIFICATION OR LICENSURE REQUIREMENTS, UPON APPROVAL OF THE QUALIFICATIONS REVIEW COMMITTEE.

Licenses

None

The State of Arkansas is committed to providing equal employment opportunities to all employees and applicants for employment without regard to race, color, religion, sex, pregnancy, age, disability, citizenship, national origin, genetic information, military or veteran status, or any other status or characteristic protected by law.

Nearest Major Market: Little Rock