Lower School Administrative Assistant, Beginning January 2025 - Collegiate School : Job Details

Collegiate School seeks a committed and enthusiastic Lower School Administrative Assistant to provide overall support to students, faculty, and families. The Administrative Assistant will work closely with the Head of the Lower School, the Assistant to the Head of the Lower School, and other support team on the many logistical responsibilities that help to fulfill the daily operations of the Lower School Office. The ideal candidate will work with the entire team to help build a healthy culture that cultivates student agency, inclusion, growth, discovery, and joy as it connects with Collegiate's Portrait of a Graduate. This position reports to the Head of the Lower School, and it is a full-time 10.5-month position (not overtime eligible) with a rotating schedule in the summer (on/off each week), in addition to eligible benefits. General Responsibilities include:

• Serves as the Lower School Receptionist, greeting and assisting visitors and other general office duties as assigned including answering phone calls to the Lower School Office, greeting and assisting visitors, and serving as the primary point-person for families upon arrival.
• Runs reports in PowerSchool, our student information system (SIS), including daily attendance records, class rosters, schedules for students/teachers, report cards for parents, birthdays, and many more.
• Updates PawNet parent resource board; additional handouts and information.
• Place maintenance requests for necessary work orders.
• Compose and send the Daily Bulletin on our Lower School Faculty Site about important updates for the next day: schedule, special events, room assignments, upcoming calendar, lunch menu, etc. Additionally, responsible for sending out the LS Weekender communication on Friday afternoons and supporting work on the Lower School Letters.
• Supports and coordinates many other logistical tasks for the Head of the Lower School, the 2 Assistant Heads of the Lower School, nearly 95 faculty/staff members, and over 600 Lower School students.
• Working with the Lower School Head and Assistant Lower School Heads providing administrative support, and performing the following routine duties:
• word processing: programs, letters, documents
• spreadsheet development
• budget support
• order supplies for the teacher workroom, classroom supplies and invoicing
• manage report card distribution
• assist with speech, OT and CTP testing
• coordinates Picture Day for the Lower School
• plan end of the year employee lunches

Successful candidates will possess the following qualifications and competencies:

• Excellent data entry and organizational skills.
• Ability to handle multiple tasks at the same time and work independently.
• A self-starter with initiative and knows how to help when others feel their issue is urgent.
• Positive and friendly; excellent communication skills.
• Collaborative mindset and skills.
• Creative orientation and passion for an educational environment.
• Exhibits solid understanding of how data is collected, generated, and used by the
• School.
• Maintains knowledge of data processes and contributes to the design and improvement of
• those processes.
• Creates basic reports to support division processes.
• Promotes good data stewardship and demonstrates ownership of system, processes,
• and tasks.
• Performs data entry accurately and efficiently.
• Proficiently uses Google Suite (Docs, Forms, Sheets, and Slides).
• Engages in self-study to improve data skills.

Required Competencies:

• Excellent communication skills with the ability to communicate the School's shared purpose; builds trust among colleagues; is accountable; lives up to commitments.
• Proven cross cultural competency skills demonstrating self awareness, awareness of others and the ability to adopt inclusive perspectives, attitudes and behaviors to drive inclusion and belonging in the ongoing development and maintenance of an inclusive campus community.
• Demonstrates a strong commitment to a servant leadership model focusing on the growth and development of the team to successfully fulfill shared goals.
• Understands the big picture and handles areas of responsibility in a manner consistent with the School's mission and values. Offers assistance within the office especially during busy times.
• Relates to the Collegiate community including faculty, staff, students, parents and applicants in a cooperative manner.
• Meets deadlines, demonstrates effective use of time and handles multiple assignments simultaneously.
• Understands the need for growth and is receptive to constructive feedback.
• Maintains confidentiality at all times.

It is critical that candidates demonstrate a commitment to the School's Core Values and MissionHONOR Personal integrity and devotion to the truth, which make one trustworthy, forthright, responsible and fair. LOVE OF LEARNING A creative spirit that promotes intellectual and personal growth through exploration, inquiry and openness to change. EXCELLENCE A sustained commitment to meeting high standards of character, achievement and personal accountability. RESPECT Fundamental regard for the dignity and worth of each individual. COMMUNITY A commitment to responsive and compassionate citizenship and service on campus, in the local community and in the broader world. Who we are Collegiate School is a co-educational, independent day school located in Henrico County, within 20 minutes of downtown Richmond, Virginia, for students in Junior Kindergarten through 12th grade. For more than 100 years, Collegiate has nurtured inquisitive thinkers, responsible citizens, and compassionate leaders. Grounded in the values that have sustained it over the course of more than a century, Collegiate provides its nearly 1,700 students with an engaging academic environment dedicated to preparing them for a globally connected and changing world. The essence of Collegiate School is the richness of relationships among students, faculty, parents, administrators, and alumni in a dynamic learning community with high personal and academic expectations. This exceptional educational environment enables students to develop their potential for intellectual growth, leadership, and service. Why Collegiate? Collegiate School is well-regarded for developing students into citizens who lead, serve and shape the world. We do so with the help of a caring faculty and staff who also have opportunities to lead, serve and shape the world, through the young lives they touch. Below are just a few examples of some of the great advantages of working at Collegiate:

• Excellent professional development opportunities for faculty and staff
• Collaborative working environment
• A rich employee benefits package (which includes free lunch!)
• Opportunities for growth and leadership
• An environment that fosters creative and innovative instruction

The School is committed to a policy of non-discrimination and equal opportunity for all employees and qualified applicants without regard to race, color, gender, pregnancy or related pregnancy condition, childbirth or related medical conditions including lactation, age, religion, national origin, ancestry, sexual orientation, gender identity, disability, veteran or military status, marital status, genetic information, traits historically associated with race, including hair texture, hair type, and protective hairstyles such as braids, locks and twists, or any other status protected by applicable law. Employment decisions at the School are based on merit, qualifications, and skills.