Mail & Delivery Clerk - City of Everett, WA : Job Details

Salary: $4,664.00 - $5,659.00 MonthlyLocation : Everett, WAJob Type: Full TimeJob Number: A25029Department: Public WorksOpening Date: 03/03/2025Closing Date:3/17/2025 5:00 PM Pacific Nature of WorkMAIL & DELIVERY CLERK$4,664 - $5,659/month plus benefits*2024 Rates (once approved, 2025 rates will be updated)The City of Everett is accepting applications onan open/competitive basis for the Civil Service examination process for MAIL & DELIVERY CLERK in the PUBLIC WORKS DEPARTMENT.About the Job:This is varied mail processing and stock delivery work. Duties are primarily related to the processing, distribution, and delivery of incoming and outgoing mail. Additional duties include the shipping, receipt, pickup, and delivery of mail and packages. Work situations are covered by well-defined policies, procedures, and performance standards. Employees in this classificationcarry out routine assignments independently, once the procedures are learned. Personal contacts are often with other city departments and external suppliers. Employees in this classification are required to operate a city vehicle to pick-up and deliver interoffice mail, and stock mailing and shipping supplies. The work is reviewed by oral/written reports, inspections and by personal observation of their supervisor.For a full description of this position, please see the class specification on the About the Department:The Public Works Department is responsible for the operation and maintenance of the City's water, sewer/surface water and streets systems. This department employs roughly 320 staff members. The work groups are broken into operations, maintenance, finance & support services, public information & education and engineering & public services. The department operates throughout Snohomish County with locations at the Service Center, Water Filtration Plant and Water Pollution Control Facility. The Mail and Delivery Clerk is part of the Public Works finance and support services division and operates out of the utility billing office at the Service Center. Our mail room processes roughly 480,000 pieces of mail for the City annually, a majority being water/sewer utility bills.Why Everett? Working for City government is personally rewarding for those looking to make an impact at the community level. As an employer, we advocate for employee professional growth and value work-life balance. The City of Everett is proud to be an Equal Opportunity Employer, and our goal is to recruit and hire capable and engaged job candidates from a wide range of backgrounds. We are committed to creating a supportive and welcoming environment for all employees. The City provides excellent benefits, including medical, dental, vision, a retirement pension through , and basic life insurance plans. Employees will also accrue vacation, sick, and holidays throughout the calendar year. For more information on benefits for this position, click here: About the City: Located 25 miles north of Seattle and nestled between Port Gardner Bay and the Snohomish River, Everett is the largest city in Snohomish County. At a population of more than 110,000, Everett is a small, big city in the heart of the Pacific Northwest. Our community is experienced extensive development on our waterfront and historic downtown with a vibrant arts culture, music scene, innovated dining, breweries, and much more. Pick your choice of recreation activity in the mountains or water and we have it. We are home to Everett Silvertips Hockey Club and the AquaSox minor-league baseball team.This is an exciting chapter in Everett's story, and you can be a part of it! about what Everett has to offer! ILLUSTRATIVE EXAMPLES OF WORK

• Prepare and process a variety of mailings such as utility bills, public information flyers, postcards and/or other similar documents to be mailed via the United States Postal Service (USPS) or other carriers.
• Utilize the City of Everett mailing and shipping system consisting of mail room equipment and machines such as copiers, postage metering machines, postal scales, hand trucks, mail carts, folder, and inserter.
• Ensure that all office and mail room equipment and machines are properly maintained through a preventative maintenance schedule contracted by the designated vendors.
• Ensure all items associated with the position including postage, bill stock, envelopes, toner etc. are ordered in a timely fashion and maintains an acceptable inventory.
• Prepare and maintain a variety of daily, monthly, and quarterly records and reports related to routine activities.
• Maintain a postal log.
• Receive, sort, and distribute all mail both intra-city and U.S. in a timely and efficient manner to all city departments. Sort all outgoing U.S. mail according to U.S. Postal Service requirements and by other means as instructed.
• Receive, pick-up, and deliver packages from suppliers such as United States Postal Service (USPS), United Parcel Service (UPS), FedEx Corporation), Staples, and Amazon.
• Place mailing and printer paper stock in appropriate location; maintain mailing stock area in a safe, clean, and orderly condition; issue or deliver mailing stock items to authorized personnel according to established procedures.
• Prepare and move Utility Billing records for long-term storage.
• Assist Utility Billing in researching and correcting misaddressed or returned items.
• Coordinate with Public Works records division and other city departments to organize shred events.
• Perform related work as required.

MINIMUM EDUCATION AND EXPERIENCE REQUIREMENTS

• Graduation from high school, or equivalent.
• Some experience in mail processing work or in an office environment is desirable.

HOW TO APPLY

• Application materials may be accessed via
• All applicants are required to complete and submit the following:
  • The standard City of Everett Application Form.
  • Responses to the Supplemental Questionnaire for Mail and Delivery Clerk.
• Applications must be submitted through the City's online application system by 5:00 p.m. on March 17, 2025, to be considered.
• LATE, INCOMPLETE, FAXED, OR EMAILED APPLICATIONS WILL NOT BE ACCEPTED.

EXAMINATION STEPS

• There will be a pre-screening of all applications.
• Responses to the supplemental questionnaire will be individually reviewed and evaluated (weighted 30%).
• Top-scoring applicants will be called to an oral panel interview (weighted 70%).
• All vacancies in this job class will be filled from the ranked Civil Service register established from the examination process for 12months.

IMPORTANT NOTES

• A passing grade of 70.00 or higher is required on all parts of the screening process for placement on the ranked Civil Service eligible register.
• The examination process is designed to sample and measure the requisite knowledge, skills, and abilities.
• Applicants claiming veterans' preference points in accordance with RCW 41.04.010 as amended and meeting eligibility criteria must submit form DD214, or its equivalent or successor discharge paperwork, that characterizes his or her service as qualifying discharge as defined in
• Extensive background checks will be conducted.
• New hires begin employment at the first step of the salary range.
• This job classification is represented by the

Filing Opens: March 3, 2025Filing Closes: March 17, 2025Open/CompetitiveA25029The City of Everett provides a to eligible members consisting of the following:

• Kaiser Permanente CORE HMO or HMA Self-insured Medical Plan
• Dental Plan 12 through AFCME Council 2 Trust
• Vision insurance through Vision Service Plan (VSP).
• Life Insurance for the employee in the amount of 1x the annual salary
• Accidental Death and Dismemberment Policy

Benefits for the eligible employee and eligible dependents begins the first day of the third month following the employee's hire date (i.e. if hired in March, benefits start May 1st.) Premiums for Delta Dental and VSP Vision are paid by the City on behalf of the employee for single or family coverage. Premiums for HMA Medical and Kaiser Medical Coverage are shared by the employee. Premiums for Life, and Accidental Death & Dismemberment coverage on behalf of the employee are paid by the City. An additional life insurance benefit is available through a Voluntary Life insurance program for the employee, spouse and children. The employee pays the premiums for this benefit. It is mandatory that both the City and the employee pay into the Department of Retirement Systems for Washington State. Three voluntary Deferred Compensation programs are available for employee participation. A Flexible Spending Plan is available that allows you to make pre-tax contributions for Health Care reimbursement and/or Dependent Care reimbursement for eligible expenses not covered by medical insurance. Employees are responsible for their own Long Term Disability premiums through the AFSCME Union. Contact Tyler Johnson at (425) ###-#### for information on premiums and coverage.The Employee Assistance Program EAP is provided free of charge to eligible employees and family members.Vacation, sick leave, and holiday benefits are provided to eligible employees in accordance with the Labor Agreement.01 Important! Please read ALL of the instructions below:Please treat this supplemental questionnaire as a TEST. Your responses to the supplemental questionnaire will be the source of information used to determine whether you meet the eligibility requirements to move on in this process. Please note that strictly AI generated answers tend to not score well.Your supplemental questionnaire will be individually reviewed and evaluated. The supplemental questionnaire will be BLIND RATED, and raters will only have the information you have provided on this questionnaire.Applicants will be accountable for the accuracy of their representations made in the supplemental questionnaire. These representations will be verified by the City.I have read and understand the above instructions.

• Yes
• No

02 This position requires the following Physical Demands/Working Conditions:Physical ability and knowledge of the field of assignment sufficient to perform thoroughly and accurately the full scope of responsibility as described in the job description, including the ability to lift and handle objects weighing up to 50 lbs. I have read and understand the Physical Demands/Working Conditions for this position.

• Yes
• No

03 Are you in possession of or are you able to obtain a Washington State Driver's License within 30 days of hire?

• Yes
• No

04 Describe IN DETAIL how you meet the following minimum education and experience requirements:• Graduation from high school, or equivalent.• Some experience in mail processing work or in an office environment is desirable. 05 Describe IN DETAIL your previous experience preparing or processing mailings such as utility bills, fliers or postcards. 06 Describe your previous experience IN DETAIL working in a mailroom. 07 Describe IN DETAIL the types of office and mail room equipment or machines you have worked with. 08 Describe IN DETAIL your experience scheduling and performing preventative maintenance of mail room or office equipment. 09 Describe IN DETAIL how you would ensure the mail is delivered correctly and in a timely fashion. 10 Describe IN DETAIL your experience ordering & maintaining inventory 11 Describe IN DETAIL your experience distributing and delivery of mail with interoffice or through USPS system. 12 Describe your experience IN DETAIL working independently with minimal supervision Required Question