Mailroom Clerk - Siena Heights University : Job Details

Job Title: Mailroom Clerk

Department: Mailroom

Classification: Part-Time, Non-Exempt

Supervises: Student Workers

Reports to: Supervisor of Custodial and Mail Services

Location: Siena Heights University, Adrian, Michigan

About Siena Heights University:

Siena Heights University is a Catholic institution founded by the Adrian Dominican Sisters, and a recognized Hispanic Serving Institution (HSI), located in beautiful Adrian, Michigan. With a student population averaging 1,700 undergraduates and 163 graduate-level students: with approximately 300 employees. The Siena Heights University mission is to assist people to become more competent, purposeful, and ethical through a teaching and learning environment which respects the dignity of all and the team at Siena supports the Catholic and Dominican mission and identity, which are inspired by the life and teachings of St. Catherine of Siena.

Position Overview:

Mail Clerks are responsible for processing all classes and types of mail received at the University including incoming, outgoing, and interoffice. They are expected to understand all task specific processes and procedures regarding mail processing and pertinent US Postal regulations.

Essential Responsibilities:

* Mail Clerks are expected to work within a team framework; share and communicate information to team members, public safety, and management; and be able to use independent judgement and problem solve within the scope of their assigned tasks.

* Incoming Mail - Accept delivery of university and student mail/parcels from the USPS and other private carriers. Sort mail/parcels by department, separating out student mail.

* Campus Deliveries - Deliver sorted departmental mail/parcels in assigned delivery locations and deliver sorted student mail into assigned mailboxes.

* Outgoing Mail - Process department letters/parcels; processes can include weighing and metering; fill out and attach appropriate forms.

* Area Maintenance - Ensure that the workspace is clean and organized and all tools and equipment are stored in their proper location.

* Supplies - Accept delivery of all mailroom supplies, place in assigned storage area; maintain inventory levels and advise Purchasing department when items need ordered.

* Intercampus Mail - Sort department generated mail for delivery to internal offices.

* Secondary Processing - Return undeliverable mail/parcels.

* Staff Supervision - Assist with working job fairs and the selection of student workers, train and supervise all non-exempt student employees.

* Maintain current faculty/staff and student lists.

* Other duties within the scope of department's responsibilities as defined by the supervisor.

Qualifications, Experience, Abilities and Skills Required:

Education/Certification:

* High School Diploma or GED

* Possess a valid Michigan driver's license and successfully pass a required driving record check to be approved by our insurance carrier to drive Siena Heights University motor vehicles.

* Employee must always be insurable to drive the Siena Heights University motor vehicles. Employee's loss of insurable status may result in termination of employment.

* Employee must complete and pass/approved criminal history background check.

Professional Experience:

* Good verbal communication and customer service skills.

* Knowledge of Federal postal regulations and guidelines.

* Ability to operate mail room and office equipment, postal machine, copier, printer, and inbound tracking system.

Skills and Abilities:

* Intermediate level computer skills Word, Excel, or comparable software.

* Demonstrate commitment and ability to:

* Provide quality customer service

* Plan, organize, and remain accountable for actions

* Problem-solving utilizing critical thinking skills

* Function in a confidential manner

* Collaborate with other staff

* Reliable and dependable attendance

Physical Demands & Work Environment:

* Work is performed in the mailroom environment as well as outdoor exposure to adverse weather conditions.

* Tasks are physical in nature requiring; walking, standing, repetitive movement of arms, wrists, hands, and fingers, climbing stairs, pushing, pulling, lifting, and carrying up to 50 pounds, occasionally with assistance up to 150 pounds. Frequently bend, stoop, twist and reach overhead.

* Sitting/standing at desk and on computer regularly.

* Ability to travel to locations throughout the campus regularly, regionally, and beyond on occasion.

* Operate delivery vehicle (van/carts).

* Ability to operate standard office equipment/technology.