Mailroom & Inventory Clerk - Farmers and Merchants State Bank : Job Details

POSITION SUMMARY: The Mail & Inventory Clerk will process incoming and outgoing mail for distribution. Maintain a working relationship with the inventory vendor, departments, and branches to ensure inventory needs are met. OBJECTIVES OF THIS ROLE:

• Pick up and deliver mail to and from the post office daily
• Sort mail, including packages, by department/office and category. Deliver mail to department/office mail bin ensuring items are distributed accurately
• Work as the liaison between F&M and Inventory vendor ordering low inventory items, assisting users with training, troubleshooting and, setting up and removing users

RESPONSIBILITIES:

• Prepares documents and other items for shipping
• Weighs mail and calculates correct postage
• Uses inserter and postage meter machines to process and mail
• Fills out mailing labels, including research proper country codes for international mail and regional zip codes for domestic mail
• Maintains inventory of mailroom supplies
• Sorts, distributes, and maintains records for returned mail
• Manages what items to add or remove on inventory vendor website and works closely with the Marketing department for Logo items
• Assists with acquisitions, mergers, and new offices by ordering supplies and coordinating delivery of these supplies
• Performs monthly review of inventory vendor invoice reports as well as user invoices
• Orders and manages breakroom snack items, including Pop machine and AED maintenance
• Performs monthly general ledger and checking account reconcilements
• Assists in special projects and tasks for the department as directed
• Comply and satisfactorily pass tests for bank policy and regulatory compliance that apply to position.

Requirements QUALIFICATIONS: High school diploma or equivalent; or one to three months related experience and/or training; or equivalent combination of education and experience. Basic math and computer skills Excellent communication, customer service, and time-management skills Ability to pass a background check Strong dedication to accuracy and efficiency ADDITIONAL REQUIREMENTS: Certificates and Licenses Valid Driver's License Notary Public Commission ** This position is scheduled to work Monday - Saturday, generally with a day off and / or occasional extended hours as needed to accommodate the flow of business. Physical Demands The physical demands and work environment characteristics described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Non-Exempt/Hourly Competencies: Job Knowledge: Understands duties and responsibilities, possesses necessary job knowledge and technical skills, maintains job knowledge current. Productivity: Manages a fair workload, volunteers for additional work, prioritizes tasks, develops good work procedures, manages time well, and handles information flow. Attendance: Employee is expected to adhere to the attendance and break policy and communicate with your supervisor about anticipated time off or modifications to break times.